Accounting & Administrative Specialist

remote-ravenRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

To succeed in this role, you should possess:Proven experience in insurance accounting (highly preferred)Proficiency in EPIC softwareStrong analytical and problem-solving skillsAbility to manage multiple tasks and deadlines in a fast-paced environmentExcellent communication skills for collaboration with various stakeholders

About the job

We are looking for a meticulous and proactive Accounting & Administrative Specialist to join our team. This role is pivotal in supporting our insurance accounting operations, facilitating commission reconciliations, overseeing carrier payments, and preparing month-end financial reports. You will play an essential role in ensuring precise reconciliations for direct bill and agency bill, tracking commissions, managing trust accounting, and delivering financial reporting.

The ideal candidate will have a strong background in insurance accounting (preferred), demonstrate proficiency in using EPIC, and be adept at managing intricate workflows with carriers, brokers, producers, vendors, and finance partners.

Key Responsibilities

Direct Bill Reconciliation

Download Reconciliation

Validate commission amounts against received payments
Confirm PR/BR commission percentages
Import transactions into EPIC for reconciliation
Accurately associate carrier payments

Non-Download Reconciliation

Retrieve carrier statements from portals or email
Confirm receipt of carrier payments
Document statements in reconciliation logs
Link payments in EPIC
Attach statements to carrier records in EPIC
Archive copies of statements in the Commission folder

Receipts & Trust Accounting

Document carrier payments based on bank register activities
Monitor and record vendor and client payments
Maintain trust account activity using Excel
Document financial funding as CFIN on client accounts
Update trust Excel sheets for all funding activities

Disbursements

Log carrier, vendor, and client disbursements
Identify and record any missing disbursements (e.g., auto-payments) using bank registers

Payroll Entries

Prepare payroll journal entries on the 7th and 22nd of each month, including:

Salaries
Payroll taxes
Insurance
401(k) contributions

Finance Contracts

Issue new and renewal finance contracts for Marketing and Senior Account Managers
Submit signed contracts for funding
Request payment processing for finance contracts
Attach signed finance contracts and follow up with finance companies for funding

Agency Bill & Client Invoicing

Generate client invoices based on carrier invoices and quotes
Assist in agency bill and RP invoicing workflows
Collaborate with Senior Account Managers on billing items
Prepare agency bill reconciliations for CPA review

About remote-raven

remote-raven is a forward-thinking company dedicated to providing innovative solutions in the insurance sector. We pride ourselves on our commitment to accuracy and excellence, ensuring our clients receive the highest level of service.

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