Accounts Payable Manager for HVAC Services - Remote

onlyexpertsRemote — Mexico

Remote Full-time

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Experience Level

Manager

Qualifications

Qualifications & Experience Minimum of 5 years of experience in Accounts Payable, with managerial or lead-level responsibilities. Strong understanding of US accounting principles (US GAAP). Preferred experience in HVAC, construction, or field services industries. Proficiency in NetSuite (required). Familiarity with AP automation platforms such as Bill.com, Tipalti, etc. Demonstrated ability to manage high-volume invoice processing efficiently.

About the job

Join Our Team as an Accounts Payable (AP) Manager in the HVAC Industry!

Location: Remote (Mexico)
Time Zone: New York (EST)
Work Schedule: Full-time, 40 hours per week
Preferred Locations: Philippines, Argentina, Mexico

About the Position

We are looking for a skilled Accounts Payable (AP) Manager to lead our accounts payable operations within a dynamic HVAC services company serving the United States market. This pivotal role will guarantee the precise and prompt processing of vendor invoices, payments, and reconciliations, all while upholding robust internal controls and adhering to US accounting standards.

The right candidate will have substantial experience managing AP teams, proficiency in NetSuite, and a background in high-volume, operationally complex sectors such as HVAC, construction, or field services.

Key Responsibilities

Accounts Payable Oversight

Supervise the complete AP lifecycle, including invoice intake, coding, approvals, posting, and payments.
Handle high-volume vendor invoices spanning multiple entities or locations.
Ensure timely and accurate weekly and monthly payment runs.
Maintain AP aging and resolve discrepancies, vendor issues, and payment inquiries.

System Management & Process Optimization

Manage and enhance AP workflows in NetSuite and other automation platforms (e.g., Bill.com, Tipalti).
Ensure correct invoice coding to general ledger accounts, departments, classes, and locations.
Support month-end closing activities related to AP accruals and reconciliations.

Compliance & Control Management

Ensure compliance with US GAAP and internal accounting policies.
Maintain strong internal controls, approval matrices, and audit readiness.
Assist with vendor onboarding, W-9 collection, and 1099 preparation.

Leadership & Team Collaboration

Lead and mentor AP staff or offshore team members as needed.
Collaborate closely with Controllers, Accounting Managers, and Operations teams.
Provide recommendations for process improvements and efficiency enhancements.

About onlyexperts

onlyexperts is a burgeoning company in the HVAC services sector, dedicated to providing exceptional service and ensuring customer satisfaction. We believe in empowering our team members to achieve their best and contribute to our collective success.

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