About the job
Job Title: Accounts Receivable (AR) Specialist
Location: Remote (Must be available to work EST business hours)
Industry: HVAC
Engagement: Long-term, 40hrs/week, Independent Contractor (Full-time)
About Us
Onlyexperts is partnering with a rapidly expanding HVAC company headquartered in New York. Our client is committed to delivering exceptional heating, ventilation, and air conditioning services to both residential and commercial clients. As we continue to grow, we are in search of a dedicated and meticulous Accounts Receivable Specialist to oversee our billing, collections, and payment processes with the utmost accuracy and professionalism.
Role Overview
The Accounts Receivable Specialist will report directly to the CFO or Finance Manager and will handle all aspects of accounts receivable. This includes generating and dispatching invoices, recording customer payments, and managing collection efforts. The ideal candidate will be proactive, well-organized, and comfortable engaging with customers regarding outstanding balances.
Key Responsibilities
- Invoicing
- Accurately generate and send customer invoices based on work orders, contracts, or service reports.
- Ensure all necessary documentation (e.g., purchase orders, time logs, service reports) is included with invoices.
- Track and reconcile any discrepancies in billing or service charges.
- Payment Processing
- Post customer payments to the corresponding invoices in the accounting system.
- Monitor incoming payments via bank transfers, checks, and other payment methods.
- Reconcile accounts receivable ledger to confirm all payments are accurately posted.
- Collections
- Proactively follow up with customers via phone and email regarding overdue invoices.
- Maintain an organized collections process with systematic tracking and escalation procedures.
- Collaborate with internal departments to resolve billing disputes or service-related issues affecting payments.
- Reporting & Reconciliation
- Prepare weekly and monthly accounts receivable aging reports and other internal documentation as needed.
- Support month-end closing activities by ensuring all accounts receivable data is current and accurate.
- Keep organized and auditable accounts receivable records.
Qualifications
- Minimum of 3 years of experience in Accounts Receivable or related accounting roles.
- Demonstrated experience managing end-to-end invoicing and collections processes in a service-based environment; experience in HVAC or construction sectors is advantageous.
- Strong proficiency with accounting software and systems.
- Excellent communication skills, both verbal and written.
- Ability to work independently and as part of a team in a fast-paced environment.
