Administrative Assistant (H/F) - Istres

We are looking for a dedicated Administrative Assistant (H/F) to support the Regional Management Team, including the Director and support services, in the daily organization and preparation of tasks.

Main Responsibilities:

Agency Secretariat:

• Drafting correspondence;

• Monitoring site access;

• Distributing internal memos;

• Managing orders and client invoicing when necessary, using SAP software;

• Tracking invoices.

Personnel Management:

• Data entry and verification of payroll;

• Monitoring sick leaves, advances, and salary advances;

• Scheduling medical appointments;

• Receiving and processing expense reports;

• Responsible for reporting workplace accidents;

• May assist in onboarding new employees.

Agency Logistics:

• Managing inventory and ordering office supplies and consumables (IT and others);

• Overseeing maintenance of service vehicles;

• Monitoring equipment maintenance contracts (photocopiers, etc.) in coordination with the Purchasing department.

The above list of tasks is not exhaustive and may evolve based on departmental needs and opportunities.

In parallel, align operational personnel resources with the projected activity needs within the regional scope:

• Planning service vehicles;

• Tracking service days in support of the Sector Manager…