Administrative Assistant II

Join our dynamic team as an Administrative Assistant specializing in Brokerage Administration. In this pivotal role, you will support our brokerage operations by managing a variety of administrative tasks, ensuring smooth daily operations, and enhancing office productivity. Your organizational skills will be key in maintaining our office's efficiency.

Role overview Groupe Beaudry seeks an Administrative Assistant for a full-time role in Saguenay. The position supports the management team and plays a key part in keeping daily office operations running smoothly. Main responsibilities Manage calendars and schedules for managers Coordinate meetings and appointments Handle incoming and outgoing correspondence Maintain and organize filing systems Requirements Strong communication skills Keen attention to detail Ability to multitask and prioritize tasks Organized and reliable work habits This position supports a collaborative team and helps ensure efficient office operations at Groupe Beaudry.

Join our team at cima2 as an Administrative Assistant, where you will play a crucial role in ensuring our operations run smoothly. In this dynamic position, you will manage various administrative tasks, support our team, and contribute to a positive work environment.

AECOM is seeking a dedicated and detail-oriented Administrative Assistant IV to join our team in Waterloo. In this full-time position, you will play a critical role in supporting our operations and ensuring efficient workflow within our office environment.

Join our dynamic team at RioCan, a leading real estate investment trust, as an Administrative Assistant. In this pivotal role, you will support our executives and contribute to the smooth operation of our office. Your organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and handling correspondence.

Join Artelia as an Administrative Assistant and become an integral part of our dynamic team. This role requires a proactive individual who can efficiently manage administrative tasks, support project coordination, and contribute to a collaborative work environment. You will be responsible for organizing schedules, managing communications, and assisting with various office functions to ensure smooth operations.

As a Virtual Administrative Assistant, you will be an integral part of our management team, supporting our mission by providing high-level administrative services. You will collaborate closely with the Director and other team members to ensure that all administrative and operational needs are met efficiently.Deliver comprehensive administrative support, including research, report preparation, memo drafting, and correspondence management.Manage the Google calendar, contacts, virtual conference rooms, appointments, and events in alignment with company policies and directives.Coordinate team meetings, including large group gatherings.Execute special projects and initiatives as required.Oversee logistical arrangements for meetings and prepare relevant presentations and documents.Ensure smooth business operations by maintaining electronic work tools and liaising with vendors for their upkeep.Provide exceptional customer service via email and phone to clients, colleagues, external partners, and website visitors.Create and keep updated administrative instruction manuals to enhance work efficiency.Organize, maintain, and periodically audit the company’s electronic filing system.Identify opportunities for process improvements.Perform light accounting tasks.Occasionally attend special events, including weekends.Work independently with minimal supervision while interacting with all organizational levels, maintaining strict confidentiality on sensitive topics.Other related tasks as needed.We seek a proactive and detail-oriented Virtual Administrative Assistant who is eager to learn and possesses a natural curiosity.

At Microsoft Corporation, we prioritize a dynamic and supportive work environment that keeps our dedicated team motivated. We are seeking a friendly and enthusiastic Administrative and Communications Assistant who is adaptable and ready to contribute to our team. In this role, you will collaborate closely with our talented professionals to enhance and streamline our filing systems, internal processes, and client databases. You will play a crucial role in supporting team growth as we strive to achieve our annual objectives. Additionally, you will thrive in a high-energy environment where you will actively promote our brand. If you're eager to make a significant impact on customer relationships and business operations, we would love to have you on board!Job ResponsibilitiesProvide comprehensive administrative support, including managing calendars, scheduling meetings, answering phones, and taking detailed messages.Serve as a liaison for effective communication between upper management and employees across departments.Welcome clients warmly and address their needs in a professional manner, determining when to escalate matters to upper management.Support marketing initiatives by distributing in-house design magazines to clients during their wait times.Coordinate travel arrangements for upper management and assist in organizing speaking engagements nationally on a quarterly or annual basis.Help with filing expense reports, reviewing timesheets, and ensuring monthly payroll is processed accurately and punctually.Organize and maintain both digital and physical filing systems, including client interest forms, design layouts, and various reports.Conduct follow-ups with clients and potential clients regularly as directed by management to ensure their needs are met and to foster relationships.

Role Overview Fengate Infrastructure is growing and seeking an Administrative Assistant to support its senior leadership team in Toronto, Ontario. This role calls for a professional who brings discretion, strong organizational skills, and the ability to manage multiple priorities. An interest in the infrastructure sector and Fengate's operations will help contribute to the team's ongoing success. What You Will Do Manage confidential information with care and integrity. Organize and coordinate schedules, travel, meetings, and communications for the leadership team to maximize efficiency. Support daily operations for the Infrastructure leadership group and work closely with other senior leaders. Prioritize tasks and act as a gatekeeper, using sound judgment. Assist in preparing and proofreading presentations and emails, primarily using Microsoft Word and PowerPoint. Provide administrative support to several leaders, each with their own working styles and priorities. Plan and coordinate special projects, meetings, and events with attention to detail. Build strong working relationships with internal teams and external partners, including investors. Work collaboratively with the Executive Assistant team. Handle ad-hoc business requests as they arise. Support the Executive Assistant for Infrastructure and serve as backup when needed. Keep records and files organized and up to date. What We Look For Strong interpersonal skills to engage with both internal and external stakeholders. Comfort working through ambiguity and shifting priorities. Ability to learn quickly and develop organizational awareness. Professionalism, confidentiality, and adaptability in a changing environment. Flexibility to work extended hours or be on-call when required. Initiative and sound judgment in all aspects of support.

Bantrel Co. seeks a Reception and Administrative Assistant based in Toronto. This position is the first point of contact for clients and visitors, setting the tone for a professional and welcoming front desk experience. Main responsibilities Greet and direct visitors and clients as they arrive at the office Manage incoming calls and respond to general inquiries Handle daily administrative tasks to support smooth office operations Assist team members with a range of office needs as they arise Role focus This role centers on maintaining a positive atmosphere at the front desk and providing dependable administrative support for the office.

We are seeking a skilled and detail-oriented Administrative Assistant to join our dynamic team in Waterloo. In this role, you will be responsible for providing comprehensive administrative support to ensure smooth operations within the organization. Your ability to manage multiple tasks efficiently and communicate effectively will be crucial to your success.

University Health Network (UHN) seeks an Administrative Assistant II to help keep its Medical team organized and running smoothly in Toronto. This role ensures essential administrative support for medical staff and daily operations. Key responsibilities Manage calendars and schedules for medical staff Coordinate meetings and appointments Handle correspondence with accuracy and professionalism Support day-to-day administrative tasks as needed Requirements Keen attention to detail Professional communication skills Ability to organize and prioritize multiple tasks Experience in an administrative or medical office setting is an asset

Join Mattel Inc. as an Administrative Assistant, where you'll play a pivotal role in providing support to our management team and ensuring the smooth operation of administrative tasks. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative functions to enhance our team's efficiency.

Join our dynamic team at University Health Network as an Administrative Assistant I. In this role, you will be an integral part of our organization, providing essential administrative support to ensure efficient operations. Your responsibilities will include managing schedules, organizing meetings, and facilitating communication across departments.

About the Role Groupe Beaudry is looking for a part-time Administrative Assistant to help keep daily operations running smoothly at our Montreal office. This position supports a range of administrative tasks and contributes directly to the team's efficiency. What You Will Do Manage internal and external communications Organize and maintain files Provide general administrative support to help streamline processes Location This role is based in Montreal.

Join Maple Ridge Community Management, a proud member of the Associa® family, where our mission is to serve our clients with dedication and integrity. We are committed to fostering an inclusive environment and providing outstanding service to our customers. If you value teamwork and are passionate about delivering exceptional customer experiences, we invite you to explore a rewarding career with us.We are currently seeking a highly organized and motivated Administrative Assistant / Condominium Property Administrator to support our Mississauga office on a permanent basis.The Administrative Assistant will play a crucial role in assisting the Condominium Manager with the efficient day-to-day operations of our condominium clients. Key responsibilities include:Performing all administrative tasks, including the preparation and distribution of files, correspondence, site inspections, manager's reports, budgets, minutes, notices, and AGM documents.Ensuring that all AGM documents and budgets are reviewed by the manager and their supervisor before distribution.Maintaining the corporation's minute book.Assisting the Manager in compiling and organizing monthly reports for each property in the Manager's portfolio.Creating and updating emergency information sheets for after-hour situations, including contact details for board members and contractors.Processing electronic purchase orders during emergencies when the manager is unavailable, and obtaining necessary approvals.Reporting resident concerns, complaints, or inquiries to the Manager.Coordinating the booking of amenities and collecting associated fees and deposits.Issuing and managing access keys, fobs, and remote controls, along with maintaining accurate records.Clearing the manager's voice mail daily and addressing any urgent matters as needed.Handling mail and addressing any issues within the assistant's capabilities.The Administrator will also assist in preparing for the AGM and other owners' meetings as required.Additional duties include photocopying, preparing bulk mailings for owners, and providing vacation coverage for the manager, which may involve issuing correspondence on behalf of the corporation regarding rule violations, arrears, and maintenance chargebacks.

AECOM is looking for an Administrative Assistant to support daily operations in the Kitchener office. This position plays a key role in keeping the office organized and running smoothly. What you will do Manage calendars and schedules for staff and executives Handle incoming and outgoing correspondence Maintain records and organize documents Assist with a variety of administrative tasks as needed What we are looking for Strong communication skills Keen attention to detail Ability to work both independently and as part of a team Organizational skills and reliability This role focuses on supporting colleagues and executives, helping to ensure the office remains efficient and well-coordinated.

Oliver Bonacini is hiring a Logistics Administrative Assistant for the Catering division in Toronto. This position plays an important part in keeping catering operations organized and running smoothly. Role overview This role supports the day-to-day logistics of catering services. The assistant helps manage schedules, coordinates with vendors, and assists with inventory control. Attention to detail and strong organizational skills are essential to ensure timely deliveries and high-quality service for clients. What you will do Support logistics and operational tasks for catering events Manage schedules to help keep events on track Coordinate with vendors to ensure supplies and services arrive as needed Assist with tracking and controlling inventory Requirements Strong attention to detail Organizational skills for managing multiple tasks Experience with scheduling or logistics is helpful

Join Emco Corporation as an Administrative and Accounting Assistant where you will play a vital role in supporting our plumbing department. This is an excellent opportunity for individuals at the beginning of their careers looking to gain valuable experience in administration and accounting.As part of our team, you will assist with various administrative tasks, maintain financial records, and contribute to the overall efficiency of our operations. Your attention to detail and commitment to excellence will help us achieve our goals.