Administrative Secretary / Assistant

Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative As…

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA

Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.

The IT Administrative Assistant plays a pivotal role in supporting the IT and business operations teams. Acting as the initial point of contact for internal IT-related inquiries and administrative tasks, this position is essential for effectively managing and triaging incoming IT support tickets. The assistant will resolve basic technical issues whenever possible and facilitate communication with IT professionals for more intricate challenges.In addition to technical support, the role encompasses assisting with administrative functions related to IT-supported business processes. This includes documentation management, operational tracking, and completing necessary paperwork, such as dropship-related processing. Strong attention to detail, exceptional organizational skills, and proficiency in English communication are vital for success in this role.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

We are seeking dedicated, Philippines-based candidates.Position Overview: As a Recruitment and Administrative Assistant, you will play a crucial role in enhancing our legal recruitment initiatives. This position involves sourcing qualified candidates, assisting recruitment consultants, and ensuring the overall efficiency of recruitment operations. The ideal candidate will possess significant experience in legal recruitment, strong administrative capabilities, and a commitment to providing dependable support.Key Responsibilities:Conduct thorough legal candidate sourcing and headhunting through diverse channels.Utilize advanced LinkedIn sourcing techniques beyond basic keyword searches.Understand key legal data points, including admissions dates and professional qualifications.Assist consultants by delivering well-matched candidate profiles.Support various administrative functions to facilitate smooth recruitment workflows.Consistently contribute to the recruitment function with a focus on long-term, stable support.

Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.

SGS is looking for an Administrative Assistant to join the Shared Services Center in Muntinlupa. This role plays a key part in keeping daily operations on track by managing a variety of administrative responsibilities. Key responsibilities Offer general administrative support to the department Coordinate with various teams to help with ongoing projects Prepare, organize, and manage departmental documentation Assist with internal communication and maintain the flow of information Requirements Strong organizational abilities High attention to detail Capable of managing several tasks at once Comfortable collaborating with colleagues from different teams

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Position OverviewJoin our dynamic team at remote-raven as a Remote Administrative Assistant. We are looking for a meticulous and proactive individual to assist our Executive Leadership Team in maintaining seamless daily operations. This position plays a crucial role in providing exceptional administrative, accounting, compliance, and coordination support.The ideal candidate is self-motivated, detail-oriented, and adept at managing multiple tasks independently within a fast-paced, service-oriented environment. Strong follow-through, confidentiality, and the ability to collaborate with executive, finance, operations, and business development teams are essential.Key ResponsibilitiesFinancial & Accounting Support (Training Provided)Conduct daily QuickBooks Online reconciliations and ensure precise transaction coding.Issue, monitor, and manage employee expense reports.Assist with Accounts Receivable, including follow-ups and client communications as needed.Support billing workflows, encompassing invoice review, verification, and submission.Compliance, Licensing & Vendor ManagementAssist with state and municipal licensing applications, renewals, and compliance tracking.Manage vendor registrations across client, government, and third-party portals.Support the submission of documents for state, municipal, and federal bid lists.Collaborate with Business Development to ensure all compliance documentation is comprehensive and complete.Operational & Administrative SupportPrepare and maintain Quality Assurance Reports for key client accounts.Assist in developing materials for Quarterly Business Reviews (QBRs).Maintain internal filing systems and executive documentation.Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups.Adhere to established SOPs, checklists, and workflows while identifying gaps or inefficiencies.Cross-Functional CoordinationCollaborate with Operations, Finance, HR, and Business Development teams.Track deadlines, renewals, compliance requirements, and outstanding items.Assist in gathering data and documentation for executive-level decision-making.Required Qualifications3+ years of experience in administrative or executive support, preferably in a remote setting.Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams).Proven experience in supporting billing, invoicing, or accounting-related functions....

Job Overview: We are on the lookout for a meticulous Healthcare Administrative Assistant who will play a vital role in ensuring the smooth operation of our healthcare facilities across various locations. This position is essential for managing patient and staff schedules, overseeing important paperwork, aiding in credentialing processes, and facilitating clinical workflows. The ideal candidate will possess excellent organizational skills, be technologically adept, and have a solid understanding of healthcare compliance standards.Key Responsibilities: Coordinate and manage patient and staff scheduling across multiple locations. Organize and oversee administrative documentation and paperwork. Assist in the credentialing of healthcare providers and support clinical coordination tasks. Ensure adherence to HIPAA regulations and internal office protocols. Facilitate workflow processes and maintain compliance tracking. Update and manage electronic medical records (EMR) efficiently.

Join our team at berryvirtual as a Medical Administrative Assistant, where you will be integral to the support of healthcare professionals and the smooth functioning of a medical office. The ideal candidate will possess exceptional organizational skills and meticulous attention to detail, handling a variety of administrative functions such as data entry, appointment management, record-keeping, prescription handling, and insurance verification. Upholding patient confidentiality and complying with HIPAA regulations are essential responsibilities in this role.Key Responsibilities:Appointment Scheduling and Calendar Management: Efficiently coordinate and schedule appointments for healthcare providers and patients while optimizing calendar management.Patient Communication: Serve as a liaison between patients and healthcare providers, ensuring effective communication, scheduling follow-up appointments, and addressing inquiries.Documentation and Record Keeping: Accurately maintain medical records, including patient histories, treatment plans, and results, ensuring adherence to regulatory standards.Billing and Coding Support: Assist with accurate coding of procedures and diagnoses for billing, collaborating with the billing department to resolve discrepancies and expedite reimbursements.Medication and Prescription Management: Oversee prescription refills, coordinating with pharmacies and securing prior authorizations as required, ensuring timely access to necessary medications for patients.Virtual Team Collaboration: Participate in virtual meetings and collaborate with colleagues to enhance patient care and streamline administrative duties using digital communication tools.Data Entry and Organization: Efficiently input and organize patient data within electronic health records (EHR), ensuring easy retrieval and accessibility.Insurance Verification: Confirm patient insurance coverage and service eligibility while coordinating with insurance providers to address authorization needs and coverage issues.Insurance Pre-Authorizations: Assist in obtaining necessary pre-authorizations from insurance companies for medical services, following up on requests to ensure timely approvals.

Join Our Purpose-Driven TeamAt Foundry for Good, we are dedicated to creating businesses that make a positive impact. Our diverse family of brands empowers nonprofits, trade associations, and mission-focused organizations through innovative software solutions, impactful marketing strategies, and tools designed to facilitate meaningful change.Here are some reasons to love your career with us:Stability & Growth: As a 100% self-funded company without outside investors or debt, we offer long-term stability and thoughtful growth.People-Centric Culture: With a 95%+ employee retention rate, we prioritize competitive compensation, respect, and opportunities for career advancement.Global Collaboration: Collaborate with talented team members from the US and the Philippines who share your passion for excellence and impact.Mission-Driven Work: Every position contributes to organizations striving to make the world a better place.If you're eager to advance your career while making a difference, we would love to hear from you!Watch Our "Meet the Team" Video

About the Role:We are looking for an enthusiastic and detail-oriented Administrative Assistant to join our dynamic team at FGC+. If you excel in a fast-paced environment and enjoy taking on various responsibilities, this is the perfect opportunity for you. Your main duties will include assisting with property violation assessments, monitoring HPD, engaging in light marketing efforts, preparing client reports, and facilitating internal coordination.The ideal candidate will be organized, tech-savvy, and eager to provide support to both operational workflows and management teams. If you relish a blend of administrative tasks, light marketing, and process coordination, we would love to hear from you!

Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

About the Role:Join our dynamic team as a dedicated Administrative Assistant, where your organizational skills will shine as you assist with a variety of operational tasks. This role is perfect for someone who thrives in a fast-paced environment and is committed to ensuring that our daily operations run smoothly. Your responsibilities will include managing schedules, facilitating communications, and maintaining efficient administrative processes. We are looking for a proactive individual who is detail-oriented and adept with administrative tools and software.Key Responsibilities: Coordinate calendars, schedule meetings, and arrange appointments. Leverage Asana for effective task tracking and project management. Support the review and management of contracts, ensuring all documentation is precise and current. Organize receipts and track expenses and purchases. Maintain travel logs, including arrangements and documentation for travel. Record and transcribe meetings using Otter for accurate meeting notes. Regularly review files to ensure records are complete and organized. Manage emails by sorting, prioritizing, and responding to messages on behalf of the team.