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Experience Level
Experience
Qualifications
Qualifications:Demonstrated experience in an administrative capacity, ideally within the architecture, construction, or design sectors. Proficient in Microsoft Outlook, QuickBooks, and project management tools like Monday.com. Understanding of CAD files and architectural terminology is preferred. Exceptional communication and organizational abilities. Capacity to work independently, prioritize tasks effectively, and meet deadlines. Reliable internet connection and a suitable home office environment.
About the job
Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.
The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.
Key Responsibilities:
Promptly manage and respond to client emails using Outlook in a professional manner.
Prepare and issue invoices through QuickBooks.
Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.
Organize and maintain digital files, including CAD drawings and relevant documentation.
Update and track project timelines utilizing Monday.com.
Assist with general administrative and office-related tasks as needed.
About RemoteVA
RemoteVA is dedicated to providing top-tier virtual assistance, specializing in services that support business efficiency and project management in various industries, particularly architecture. Join our team and contribute to innovative solutions in a fully remote setting.
MyOutDesk connects skilled professionals in the Philippines with U.S.-based organizations, supporting sectors such as real estate, healthcare, and finance. Since 2008, the company has focused on building stable, long-term remote careers for talented individuals who want to make a measurable impact while working with high-performing teams. The Finance and Adm…
Join our dynamic team as an Administrative Specialist, where you will play a pivotal role in enhancing our grant management operations. We are looking for a meticulous and organized individual who can efficiently coordinate projects, manage essential documentation, and facilitate seamless communication with clients. This is a fantastic opportunity for professional growth within a mission-driven organization. Key Responsibilities:Manage daily grant and project workflows, ensuring adherence to deadlines and compliance with all requirements.Maintain organized filing systems and oversee documentation management for grant-related records.Provide exceptional support for client relations through clear, timely, and professional communication.Execute detailed processes and tasks with precision and attention to detail.Perform various administrative functions, including data entry, report preparation, and follow-ups on outstanding items.
About the Role Hunt St is hiring a Finance and Administrative Assistant for a remote role based in the Philippines. This position supports the financial operations of a well-established, family-owned transport and logistics company in Australia. The company is recognized for safe, efficient delivery of plant stock and general freight, serving clients in the nursery and landscaping sectors. Key Responsibilities Manage payroll processes and ensure timely payments Prepare and issue invoices Follow up with debtors to support cash flow Provide general administrative and accounting assistance Maintain accurate financial records and documentation Who We’re Looking For Based in the Philippines and able to work remotely Comfortable working independently and adapting quickly Strong attention to detail and a commitment to accuracy Effective communicator with the ability to collaborate with team members Experience with accounting software such as Xero or MYOB is a plus Work Schedule This role follows Australian business hours: approximately 9 AM to 5 PM, Monday to Friday. As an independent contractor, there is flexibility to manage your own time within these hours. Compensation and Engagement Monthly compensation: AUD $2,000 Engagement type: Independent Contractor Agreement About Hunt St Hunt St connects Australian companies with remote talent in the Philippines. All roles are fully remote, so work happens from home, no outsourcing agency setup.
Position OverviewJoin our dynamic team at remote-raven as a Remote Administrative Assistant. We are looking for a meticulous and proactive individual to assist our Executive Leadership Team in maintaining seamless daily operations. This position plays a crucial role in providing exceptional administrative, accounting, compliance, and coordination support.The ideal candidate is self-motivated, detail-oriented, and adept at managing multiple tasks independently within a fast-paced, service-oriented environment. Strong follow-through, confidentiality, and the ability to collaborate with executive, finance, operations, and business development teams are essential.Key ResponsibilitiesFinancial & Accounting Support (Training Provided)Conduct daily QuickBooks Online reconciliations and ensure precise transaction coding.Issue, monitor, and manage employee expense reports.Assist with Accounts Receivable, including follow-ups and client communications as needed.Support billing workflows, encompassing invoice review, verification, and submission.Compliance, Licensing & Vendor ManagementAssist with state and municipal licensing applications, renewals, and compliance tracking.Manage vendor registrations across client, government, and third-party portals.Support the submission of documents for state, municipal, and federal bid lists.Collaborate with Business Development to ensure all compliance documentation is comprehensive and complete.Operational & Administrative SupportPrepare and maintain Quality Assurance Reports for key client accounts.Assist in developing materials for Quarterly Business Reviews (QBRs).Maintain internal filing systems and executive documentation.Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups.Adhere to established SOPs, checklists, and workflows while identifying gaps or inefficiencies.Cross-Functional CoordinationCollaborate with Operations, Finance, HR, and Business Development teams.Track deadlines, renewals, compliance requirements, and outstanding items.Assist in gathering data and documentation for executive-level decision-making.Required Qualifications3+ years of experience in administrative or executive support, preferably in a remote setting.Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams).Proven experience in supporting billing, invoicing, or accounting-related functions....
Role overview tasq-work seeks a Finance & Accounting Manager to lead daily financial operations. This position is fully remote and open to candidates located in the Philippines. The work schedule follows a night shift, running from 9 PM to 6 AM. What you will do Oversee invoicing and manage collections Process payroll and monitor commissions Handle payments to vendors Keep financial records accurate and current Work with QuickBooks Online to maintain data integrity Work setup Remote role with no on-site requirements Night shift schedule: 9 PM to 6 AM Open to candidates based in the Philippines
Contract|A$27.6K/yr - A$27.6K/yr|Remote|Remote — Metro Manila, Philippines
Location: Remote , Metro Manila, Philippines (Philippines-based candidates encouraged to apply) About Hunt St Hunt St connects Australian companies directly with skilled remote professionals in the Philippines. This is not an outsourcing agency role. All positions are fully remote, so work happens from home. For this opening, you will work directly with a client as an independent contractor. About the Client The client is a well-established coatings and fire protection provider in Australia, with over 40 years in the industry. What began as a small sandblasting business has grown under second-generation leadership into a nationwide operation, delivering passive fire protection and specialized industrial coatings. Role Overview The Bookkeeper / Finance & Systems Administrator manages daily financial operations and supports administrative systems for the client. Strong Xero skills and experience with financial processes are essential. This role also works with tools such as Monday.com, Jibble, Outlook, Teams, and SharePoint. Schedule & Contract Full-time, independent contractor position Work remotely from Metro Manila, Philippines Aligns with Australian business hours: approximately 9 AM – 5 PM (Monday to Friday) Flexible time management as an independent contractor Compensation Up to 2,300 AUD per month, based on client assessment. Key Responsibilities Financial Management & Bookkeeping Full oversight and management of Xero (requires expert-level proficiency) Manage accounts payable and receivable Forecast cash flow and reconcile with bank statements Prepare and maintain Profit & Loss statements, balance sheets, and variance reports Generate invoices, process bills, and oversee asset acquisitions Review supplier statements, submit remittances, and handle intercompany loan reconciliations Price daybooks using job data and maintain client price lists Follow up on overdue payments and send monthly client statements Work closely with the external accountant and business managers Provide timely, accurate financial insights to support business decisions Payroll & Compliance Monitor and process timesheets and leave requests Oversee payroll processing in Xero, issue payslips, and respond to staff payroll queries File payroll with the ATO and manage superannuation, Incolink, and LeavePlus payments Add new employees and update award rates and site allowances Conduct annual reconciliations
Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.
Join our team as a proactive and detail-oriented Property Manager and Office Administrator. We are looking for someone who possesses exceptional organizational skills and the ability to communicate effectively while managing multiple responsibilities simultaneously.Key Responsibilities: Provide administrative support by answering incoming calls. Input invoices into our accounting software (training will be provided). Manage email correspondence and communicate with tenants regarding rental changes. Coordinate property viewings and liaise with prospective tenants. Maintain precise records and documentation. Perform various other administrative tasks as assigned.
Job Overview: We are on the lookout for a meticulous Healthcare Administrative Assistant who will play a vital role in ensuring the smooth operation of our healthcare facilities across various locations. This position is essential for managing patient and staff schedules, overseeing important paperwork, aiding in credentialing processes, and facilitating clinical workflows. The ideal candidate will possess excellent organizational skills, be technologically adept, and have a solid understanding of healthcare compliance standards.Key Responsibilities: Coordinate and manage patient and staff scheduling across multiple locations. Organize and oversee administrative documentation and paperwork. Assist in the credentialing of healthcare providers and support clinical coordination tasks. Ensure adherence to HIPAA regulations and internal office protocols. Facilitate workflow processes and maintain compliance tracking. Update and manage electronic medical records (EMR) efficiently.
RemoteVA PH is a premier virtual assistance agency dedicated to delivering high-quality administrative support to a diverse clientele across the globe. With a focus on optimizing business operations, we provide reliable and efficient virtual assistance to help our clients thrive.We are in search of a meticulous Construction Administrator to oversee client communications and invoicing processes. The successful candidate will possess experience in managing emails, preparing invoices, and utilizing essential software tools such as Outlook, CAD, and QuickBooks.Key Responsibilities:Professionally and promptly respond to and manage client emails.Accurately create and send invoices using QuickBooks.Keep organized records of communications and transactions.Work collaboratively with the team to ensure a seamless workflow.
Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.
Join a prestigious boutique law firm based in Denver, Colorado, which is renowned for providing tailored legal solutions to both public and private entities, ultra-high-net-worth individuals, family offices, and businesses in the aviation sector across the United States. This firm prides itself on its meticulous approach and commitment to building strong relationships based on strategy, trust, and precision.This position offers a unique chance to become part of a company that prioritizes precision, accountability, and excellence in processes. Your contributions will allow attorneys to maintain their focus on clients by ensuring the firm's operations are accurate, efficient, and compliant.As a Finance Associate, you will integrate transactional bookkeeping with performance analysis, financial reporting, and strategic support, translating data into actionable insights that inform decision-making. The ideal candidate will be proactive, solution-oriented, and collaborative, possessing robust problem-solving abilities. A genuine curiosity about financial workflows and the motivation to understand and enhance existing processes is essential.This is a full-time, exclusive independent contractor role. Please note that this is a contractor relationship and should not be interpreted as an employment agreement.Key Responsibilities:Bookkeeping & Reconciliations:Maintain precise general ledger entries.Reconcile transactions for monthly bank, credit card, and trust accounts.Identify, document, and report any discrepancies or trends to the CFO proactively.Cash Flow & Bank Feeds:Oversee accurate bank feeds.Track daily cash activity and assist in preparing rolling cash flow forecasts.Support short-term liquidity planning and analysis with insights and recommendations.Accounts Payable & Payroll Support:Process vendor invoices, manage A/P records, and reconcile statements.Ensure timely payments following internal controls.Assist in payroll processing, including validation of hours and adherence to U.S. payroll tax regulations.Collaborate with payroll vendors, with potential for full payroll administration responsibilities as capabilities are demonstrated.Financial Reporting & Monthly Close Support:Organize financial data for monthly close.Assist in generating internal financial reports and executive dashboards, suggesting enhancements for clarity.Ensure adherence to internal controls and reporting standards.
The Operations and Data Support Administrative Professional is pivotal in enhancing the operational efficiency of a dynamic medical services organization. This role provides extensive administrative, data, and systems support to both internal teams and external clients.Attention to detail is paramount, as the position centers on ensuring data accuracy, facilitating onboarding processes, managing technology systems, and maintaining operational documentation. The ideal candidate should be well-organized, technologically adept, and proficient in navigating various platforms that contribute to delivering exceptional medical services.Key ResponsibilitiesGeneral Administrative & Operational SupportExecute a variety of administrative tasks, including scheduling appointments, managing correspondence, filing, and overseeing document management.Prepare, edit, and format internal documents, forms, and reports with precision.Oversee equipment inventory and liaise with vendors for procurement.Handle sensitive information with utmost professionalism and confidentiality.Assist in organizing internal meetings, corporate events, and communications.Data Entry & ManagementAccurately input, validate, and maintain employee, client, and operational data across various systems.Administer and update data within key platforms, such as:CRM systems (e.g., HubSpot, Salesforce, or similar)Scheduling and workforce management platforms (e.g., Deputy, Workforce)HR and payroll systems (e.g., Employee Navigator, QuickBooks)Conduct regular audits on data to ensure accuracy, completeness, and consistency.Safeguard data security and confidentiality in accordance with HIPAA and organizational policies.Cross-Departmental SupportHuman ResourcesAssist with onboarding and offboarding administrative processes.Maintain employee records, certifications, licenses, and compliance documentation.Track expiration dates for credentials and training.Finance & AccountingHelp with invoice tracking, expense reports, and purchase order documentation.Maintain vendor contract records and payment schedules.Support expense reconciliation and data entry in accounting.Coordinate vendor billing inquiries and follow up on payments.Clinical ServicesAssist clinical operations with scheduling, documentation, and data entry tasks.Keep logs for medical supplies and equipment.Coordinate purchases and manage inventory with vendors.Client Relations / Business DevelopmentFacilitate customer onboarding and maintain documentation for both new and existing clients.Enter and update client records to ensure seamless service delivery.
Key Responsibilities: Execute essential administrative duties, including accurate data entry and structured document management. Efficiently schedule and oversee appointments. Respond to emails in a professional and timely manner. Leverage Outlook and Excel for daily tasks and project management. Preferred: Familiarity with Xactimate for generating estimates and reports.
Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.Key Responsibilities:Promptly manage and respond to client emails using Outlook in a professional manner.Prepare and issue invoices through QuickBooks.Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.Organize and maintain digital files, including CAD drawings and relevant documentation.Update and track project timelines utilizing Monday.com.Assist with general administrative and office-related tasks as needed.
Full-time|PHP 60K/mo - PHP 90K/mo|Remote|Remote — Metro Manila, Philippines
Important: This is for active pooling purposes only. By applying, you are not guaranteed employment. Your details will be retained for future opportunities.We are looking for a dedicated and detail-oriented Accounts Administrator to join our dynamic team in a fully remote capacity. In this role, you will provide proactive, efficient, and accurate administrative and accounting support. Collaborating closely with the Office Manager, you will work across various departments to ensure seamless financial, payroll, HR, and general administrative operations.Your contributions will be vital in maintaining precise records, supporting operational processes, and enhancing organizational efficiency. This position is ideal for someone who excels in organization, enjoys problem-solving, and takes pride in supporting a busy, energetic team.
The Sales Administrator plays a vital role in bolstering the efficiency of the sales team by providing essential administrative support across various sales functions. This position is tasked with the organization and management of documentation, maintaining precise records, facilitating communication within the team, and enhancing overall productivity.Key Responsibilities:Oversee and organize all sales documentation, including proposals, contracts, and agreements.Regularly update the CRM system to maintain accurate and current customer information.Streamline communication between the sales team and other internal departments to maximize workflow efficiency.Assist in creating sales reports, performance dashboards, and other documentation as requested by the sales team.Coordinate scheduling of meetings, calls, and follow-ups for the sales team, ensuring all calendar entries are orderly.Support everyday administrative tasks such as managing email correspondence, data entry, and file organization.Monitor sales performance metrics and aid in compiling data for weekly or monthly performance reviews.Ensure timely submission of necessary documents while adhering to internal processes.
Join Our Team as a Tenders Administrator!Location: Fully Remote, PhilippinesCompensation: $1,500 AUD - $1,700 AUD per monthWork Hours: Monday to Friday, 9 AM - 5 PM (AU Time)About Hunt St: At Hunt St, we specialize in connecting Australian companies with exceptional remote talent in the Philippines. This role is an independent contractor position directly with the client, allowing you to work from the comfort of your own home.About the Client: Our client is a prominent Australian firm in the building improvement and asset maintenance sector, renowned for delivering tailored project-based solutions for the refurbishment and maintenance of both commercial and public facilities. Their projects span various industries including education, healthcare, and other essential sectors.Position Overview: We are looking for a dedicated Tenders Administrator to oversee and facilitate all tender, bid, and EOI submissions. This role is vital in ensuring that all submissions align with client expectations, uphold brand standards, and showcase the company’s expertise.The ideal candidate will collaborate closely with the Estimating & Tendering Lead, technical teams, and other stakeholders to create high-quality tender documentation, manage correspondence, and maintain the comprehensive documentation library essential for all submissions.Key Duties:Identify and evaluate tender and bid opportunities that match the company’s strengths.Initiate and manage tenders using internal platforms like Zoho CRM.Handle incoming tender correspondence, including addenda, meeting notes, registration documents, and other administrative tasks.Ensure the accurate distribution of tender materials to stakeholders, including management, subcontractors, and clients.Assist in formulating project-specific methodologies, programs, and Safety Management Plans as needed.Contribute to bid/tender writing, collaborating with technical staff to gather precise and complete information.Review RFT documentation and summarize requirements for management.Keep qualitative documentation for EOIs and tenders updated, including certificates, compliance letters, licenses, and personnel profiles.Act as the primary coordinator for multiple stakeholders and their contributions to tender submissions.Prepare high-quality presentation materials, ensuring adherence to brand standards while fulfilling client requirements.
Denova is on the lookout for a skilled Workday Administrator to join our dynamic team and deliver exceptional system administration and platform support to our valued clients.In this crucial role, you will oversee the client’s enterprise system operations in a fully remote environment. Your primary responsibilities will include administering, configuring, and optimizing the Workday platform. You will collaborate closely with technology, human resources, procurement, and finance teams to ensure system stability, manage access controls, and facilitate efficient business processes as the organization expands its global reach.We are specifically seeking candidates who are available to work the night shift.This position is exclusively available to individuals residing in the Philippines.Key Responsibilities:Deliver Business-As-Usual (BAU) support for the Workday platform, serving as first or second-line support.Oversee Workday system administration, including tenant configuration and maintenance.Configure and manage business processes, validations, and workflows.Administer Workday security, including roles, domains, and user access.Assist with user access requests, role modifications, and troubleshooting.Manage configuration alterations, testing, and deployment into production environments.Support Workday quarterly releases, including regression testing and impact assessments.Maintain comprehensive system documentation, configuration logs, and support procedures.Act as a liaison with internal IT, HR, Finance, and external vendors as needed.
Join our dynamic team as an E-Commerce Administrative Assistant, where your organizational skills and keen attention to detail will be crucial in optimizing our daily operations across various sales platforms. This role demands a high level of accuracy, proficiency in spreadsheet management, and the ability to efficiently handle product and order data.In this position, you'll play a key role in ensuring the seamless operation of our e-commerce activities by managing product listings, verifying orders, and maintaining data integrity across multiple channels.Key ResponsibilitiesUtilize spreadsheets to analyze and compare open orders between our internal ERP system and various online marketplaces.Effectively add and update product listings in Shopify to ensure all information is current and accurate.Upload product listings to partner platforms using spreadsheet management.Verify orders across multiple marketplaces to ensure accuracy.Synchronize products from Shopify to TikTok Shop and identify any discrepancies.Update order details, such as customer addresses, in Shopify when necessary.Conduct ongoing product updates including pricing, descriptions, and variants.Maintain a tracking sheet for new product releases to keep stakeholders informed.Analyze and compare competitors’ pricing using spreadsheets to assist in pricing strategies.Manage a high volume of spreadsheet-based tasks with precision and efficiency.
