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Assistant Property Manager at BioMed Realty | Newark, CA

BioMed RealtyNewark, CA
Hybrid Full-time $40K/yr - $104K/yr

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Experience Level

Experience

Qualifications

Experience & Qualifications:Demonstrated experience in supporting real estate or property management teams, with a strong foundation in clerical and administrative support. AS/AA degree or equivalent combination of education, training, and experience preferred.

About the job

Join BioMed Realty as an Assistant Property Manager, where you will play a vital role in supporting the Property Manager for a sprawling 808,000 square foot Class A & B multi-use portfolio that stretches from Hayward to Foster City. Collaborate with our dedicated property management team to ensure the smooth operation, maintenance, and construction activities of our life science properties.

This position features a hybrid work model, typically requiring 4 days in the office and 1 day remotely, with flexibility based on the company's needs.

Key Responsibilities:

  • Assist in managing the operations and maintenance of commercial buildings housing office and laboratory tenants, providing guidance to vendors, while exercising discretion and independent judgment throughout.
  • Review, update, and maintain building operating guidelines and standard operating procedures.
  • Monitor regulatory compliance items and ensure adherence to fire and life safety (FLS), environmental, and general safety regulations.
  • Oversee accounts payable and receivable, generate purchase orders, code invoices, and complete manual billings as required.
  • Contribute to budget preparation processes.
  • Draft legal notices including right of entry agreements, hot works letters, shutdown notices, and CAM letters.
  • Prepare and distribute correspondence, packets, and information pertaining to property management and operations.
  • Assist in planning and executing various events.
  • Track service contract expirations, obtain vendor proposals, analyze bids, and prepare contracts.
  • Maintain a database of key clients and contacts.
  • Ensure campus and amenity spaces remain in pristine condition through daily maintenance and weekly inspections.
  • Support the Property Manager and Facility Manager during emergency situations, assisting with vendor and tenant communications.
  • Maintain Certificate of Insurance databases as applicable.
  • Perform additional duties as assigned by the supervisor.

About BioMed Realty

BioMed Realty is a leading provider of real estate solutions for the life science industry. We focus on the development, ownership, and management of high-quality laboratory and office properties, creating environments that foster innovation and collaboration. Join us in shaping the future of life sciences.

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