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Experience Level
Experience
Qualifications
Qualifications & SkillsBachelor's degree in Engineering, Business Administration (BBA), or MBA. Demonstrated experience in managing the end-to-end bidding process and contract reviews. Prior experience with IT system integrators or cybersecurity service providers is preferred. Exceptional oral and written communication skills. Strong time management abilities and attention to detail. Highly organized with a strong aptitude for problem-solving. Ability to perform well under pressure. Flexibility to adapt to varying work requirements. Capacity to work independently as well as collaboratively within a team. Proficiency in MS Office tools.
About the job
As a Bids and Contracts Specialist, you will play a crucial role in our organization by meticulously reviewing tenders and customer contracts, ensuring the swift compilation and submission of proposals. You will provide vital support to the Sales team in achieving their targets and cultivating enduring relationships with our clients.
Key Responsibilities
Conduct thorough analyses of all RFP documentation.
Delegate tasks effectively among team members.
Gather timely feedback from various teams.
Prepare and assess the commercial elements of the bid.
Incorporate all relevant terms and conditions while managing associated risks throughout the bidding process.
Compile and review all proposal documents, ensuring they are approved for submission.
Contribute to the written proposals, focusing on both content quality and presentation.
Guarantee the punctual delivery of compliant bids.
Review contractual terms and conditions to ensure clarity and compliance.
Monitor and enhance processes and systems for bid management.
About helpag
helpag is a dynamic organization dedicated to excellence in providing innovative solutions in the field of information technology and cybersecurity. We pride ourselves on our commitment to quality and customer satisfaction, making us a trusted partner for various industries in the UAE.
Tender SubmissionsLead the coordination and preparation of tender submissions, encompassing expressions of interest, pre-qualifications, and requests for proposals;Assist in the development of complex proposal and presentation documents by sourcing information, editing content, compiling CVs, and manipulating images to ensure a polished final product;Oversee…
Role Overview Segula Technologies is seeking a Bilingual Tender & Bid Coordinator to support tender and bid submissions for defense and government sector projects in Abu Dhabi. This position calls for fluency in both Arabic and English, as well as strong organizational skills and a careful eye for detail. What You Will Do Prepare and organize tender and bid documentation for submission. Work closely with internal teams to ensure all bid requirements are met and submissions remain compliant. Maintain accurate records of all bid activities and supporting documents. Communicate with stakeholders to clarify requirements and present proposals clearly. Requirements Fluency in Arabic and English. Strong organizational skills and attention to detail. Experience coordinating tender or bid processes is preferred. Ability to work collaboratively across teams and manage multiple tasks. Location Abu Dhabi
AECOM is actively seeking a seasoned Senior Bid Manager to enhance our Buildings Design team in Dubai. In this critical position, the Senior Bid Manager will spearhead business growth and implement strategic initiatives within the designated discipline. This multifaceted role demands a blend of analytical insight and business acumen to unearth growth opportunities, facilitate strategic planning, and lead intricate bid and proposal efforts. You will also be responsible for mentoring the bid team, ensuring the quality, compliance, and competitiveness of all submissions. We are looking for a proactive and detail-oriented leader with exceptional analytical and communication skills.Key Responsibilities:Independently identify and pursue new business opportunities while collaborating across departments to align with broader organizational goals.Supervise and guide junior business development staff to ensure alignment with strategic objectives.Utilize technical and commercial knowledge to aid in the development of cost proposals and business cases.Employ negotiation techniques and consensus-building skills to facilitate deal-making and partnership cultivation.Examine tender documents, qualification requests, and drawings to inform proposal content and strategy.Formulate cost proposals ensuring all legal, contractual, and risk-related qualifications are included.Plan, organize, and manage bid activities across assigned disciplines and territories.Deliver polished proposals within set deadlines, maintaining accountability for financial performance and timely delivery.Collaborate closely with Discipline Leads to create methodologies, execution plans, timelines, and workforce hour estimates.Identify and communicate potential business targets and pursuits to senior leadership.Ensure compliance with company policies, procedures, and governance frameworks, including EMIA Delegations of Authority and directives from the Middle East Risk Committee.Engage in go/no-go decision-making processes and contribute to operational planning and execution.Monitor ongoing bids and provide weekly status updates to the Bids and Proposals Unit.Prepare internal and external reports and presentations to support strategic and operational goals.Independently devise bid strategies and support client presentations to boost win probability and client trust.
Join Besix as a BID Manager specializing in Infrastructure and Marine projects in Dubai. In this pivotal role, you will lead and coordinate the bidding process, ensuring that our proposals are competitive, comprehensive, and aligned with client expectations. Your expertise will be crucial in developing strategies, managing timelines, and collaborating with cross-functional teams to deliver exceptional value.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
As a Bids and Contracts Specialist, you will play a crucial role in our organization by meticulously reviewing tenders and customer contracts, ensuring the swift compilation and submission of proposals. You will provide vital support to the Sales team in achieving their targets and cultivating enduring relationships with our clients.Key ResponsibilitiesConduct thorough analyses of all RFP documentation.Delegate tasks effectively among team members.Gather timely feedback from various teams.Prepare and assess the commercial elements of the bid.Incorporate all relevant terms and conditions while managing associated risks throughout the bidding process.Compile and review all proposal documents, ensuring they are approved for submission.Contribute to the written proposals, focusing on both content quality and presentation.Guarantee the punctual delivery of compliant bids.Review contractual terms and conditions to ensure clarity and compliance.Monitor and enhance processes and systems for bid management.
Join Egis Group as a Bid Administrator and play a pivotal role in our dynamic team based in Dubai. As a UAE National, you will be instrumental in managing and coordinating bid submissions, ensuring compliance with all regulations and enhancing our competitive edge in the market.
Our client is a leading international general contractor, firmly established in the Middle East and actively engaged in large-scale infrastructure and marine projects across Africa and the United Arab Emirates. Known for combining technical expertise, commercial rigor, and operational excellence, the organization tackles complex projects where the quality of upfront structuring is crucial to successful execution.Located in Dubai, this position is aimed at a tender professional capable of providing solid technical insights and structured commercial judgment, with a strong ability to secure strategic projects in competitive environments. The role is offered under a local UAE contract.
Join Besix as a BID Manager specializing in Infrastructure & Marine projects, where your expertise in managing bids will be critical to our success. In this role, you will lead the preparation and submission of high-quality bids, ensuring that all proposals reflect our company's values and meet client expectations.As a French-speaking professional, you will collaborate with cross-functional teams to develop winning strategies and solutions that align with project requirements. Your strong communication skills will be essential in engaging with stakeholders and presenting bids effectively.
About UsHarmattan AI is at the forefront of defense innovation, dedicated to developing autonomous and scalable defense systems. With a recent funding milestone of $200M in Series B, we are now valued at $1.4 billion and are actively expanding our teams to deliver mission-critical systems to allied forces.Our commitment is anchored in core values: creating technologies that make a significant real-world impact, striving for excellence, setting ambitious goals, and tackling the toughest technical challenges. We thrive in a rigorous environment where ownership and execution are paramount.About the RoleWe are seeking a skilled Bid Manager to spearhead all tender and RFP initiatives across the MENA region.As the Bid Manager, you will oversee the entire bidding process locally, ensuring alignment with a centralized global framework. Positioned within the regional commercial team, you will serve as a vital link between headquarters and local stakeholders in a rapidly growing and competitive market.Key ResponsibilitiesDrive end-to-end bid processes across MENA marketsDevelop, draft, and submit proposals for government clientsCustomize global bid frameworks to cater to local market needsEnsure adherence to local procurement regulations, export controls, and data policiesCoordinate contributions from Sales, Product, R&D, Legal, and Finance teamsServe as the primary interface for clients during bid cyclesMonitor performance and contribute to the continuous enhancement of bid processesProvide regional insights to enrich the central bid library and strategy
Join a prestigious international general contractor recognized for its excellence in executing large-scale infrastructure and marine projects across the Gulf Cooperation Council (GCC). With a reputation for merging technical prowess and exceptional project execution, our client is pivotal in developing high-value infrastructures in challenging environments. Located in Dubai, we are seeking a dynamic Bid Manager who possesses both technical knowledge and commercial insight. This role is perfect for an individual eager to tackle the complexities of securing strategic projects in competitive markets. The successful candidate will be engaged under a local UAE contract, offering an exciting opportunity for professional growth.
Job OverviewAs a Shoot Coordinator at Namshi, you will play a pivotal role in ensuring the seamless execution of our daily apparel photography sessions. Your responsibilities will encompass directing models, overseeing image selection, and ensuring that all photography and styling guidelines are strictly followed. You will also be tasked with meeting daily targets and KPIs consistently.Key ResponsibilitiesOversee the efficient execution of all apparel shoots to ensure timely and high-quality production.Manage studio schedules effectively to maximize productivity during working hours.Ensure that models and crew members are prepared and present on set at the designated times.Communicate daily targets to the team and motivate them to meet or exceed these objectives.Maintain a meticulous understanding of the shoot schedule, including product volumes and model assignments, to achieve daily targets.Provide direction to models, photographers, and stylists to capture the best possible images for each product.Handle all image selection on set for website uploads, ensuring optimal composition and product visibility.Foster a positive and calm atmosphere in the studio, even in high-pressure situations.Exhibit strong problem-solving skills to address and resolve any issues that arise promptly.Utilize excellent communication skills to collaborate effectively with team members and optimize the shooting process.
Immediate Start Available!AlphaSights is on the lookout for a passionate and detail-oriented Workplace Experience Coordinator to join our vibrant team in Dubai. As a key member of our office, you'll play a pivotal role in ensuring a seamless and productive workplace for all employees and visitors.In this dynamic position, you will be responsible for front-of-house operations, delivering exceptional hospitality, and maintaining efficient office workflows. If you are proactive, organized, and eager to contribute to our fast-paced environment, we invite you to apply and become part of our growing family.
Boskalis is seeking a Travel and Logistics Coordinator based in Abu Dhabi. This entry-level position plays a key part in supporting maritime and offshore teams by managing travel and logistics needs. Role overview This role focuses on organizing travel plans and ensuring logistics run smoothly for staff and crew involved in daily operations. The coordinator helps maintain efficiency and supports ongoing projects. What you will do Book travel for employees and crew members Coordinate logistical support for day-to-day activities Assist in refining travel processes to improve operational efficiency Requirements This is an entry-level position. An interest in travel coordination and logistics, along with attention to detail, will help in supporting the team’s work.
Full-time|On-site|Sharjah, Sharjah, United Arab Emirates
Key Responsibilities – Events Project Coordinator (Administrative Focus)Event Planning & CoordinationSupport the definition of event objectives, scope, and deliverables.Create comprehensive event schedules and timelines.Facilitate task coordination among internal teams, vendors, and external partners.Monitor critical event milestones and deadlines to ensure effective execution.Communication & CollaborationServe as the main contact for event-related updates and inquiries.Ensure clear communication among internal teams, stakeholders, and external vendors.Organize and document meetings, including taking minutes and following up on action items.Keep stakeholders informed on event progress, changes, and potential risks.Documentation & ReportingMaintain precise event documentation, including plans, reports, and vendor contracts.Track event progress and logistical performance.Prepare reports and summaries for management and stakeholders.Assist with budget tracking, vendor payments, and resource allocation.Administrative & Compliance DutiesDraft and send official communications on behalf of the events team.Obtain necessary permits, approvals, and clearances for events.Key Performance Indicators (KPIs)Timely completion of event planning milestones.Accuracy and completeness of event documentation and logistics.Effective communication and coordination among all stakeholders.Quality and adherence to event deliverables and standards.Efficient management of administrative and compliance responsibilities.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
About AHS PropertiesAHS Properties is a distinguished luxury real estate development and investment firm, celebrated for crafting iconic, ultra-high-end residential and hospitality projects throughout the region. As we continue to expand our portfolio and team, we are in search of a meticulous and proactive Senior HR & Recruitment Coordinator who will play a pivotal role in enhancing our operational efficiency and fostering an extraordinary employee experience.Role OverviewThe Senior HR & Recruitment Coordinator is integral to spearheading our HR operations and executing recruitment strategies for senior, technical, and corporate roles within our organization. This position demands a detail-oriented, resourceful, and people-centric professional capable of juggling multiple priorities in a dynamic, high-growth environment.You will oversee the entire employee lifecycle—from recruitment, onboarding, and HR administration to employee engagement and policy management—ensuring compliance with UAE labor laws and AHS Group standards.Key ResponsibilitiesRecruitment & Talent AcquisitionOversee the complete recruitment process for various departments including corporate, development, project management, design, and operations.Identify and attract high-caliber candidates using platforms like Workable, social media, agencies, and professional networks.Coordinate interviews, assessments, and scheduling for hiring managers.Assist in offer preparation, reference checking, and pre-onboarding compliance.Maintain organized candidate pipelines and ensure Workable ATS is consistently updated.HR Operations & AdministrationEnsure accurate employee records and maintain digital HR files.Draft employment contracts, HR letters, and internal documentation.Facilitate visa processing, onboarding documentation, and orientation schedules.Support HR policy implementation while ensuring compliance with UAE labor laws.Contribute to payroll inputs, attendance tracking, and leave management.Employee Relations & EngagementAssist in performance management, engagement initiatives, and HR programs.Act as the primary contact for employee inquiries.Help organize internal events, training, and development activities.Reporting & ComplianceGenerate recruitment dashboards, HR reports, and analytics as required.Ensure timely renewal of documents (visas, contracts, licenses).Maintain confidentiality and protect sensitive HR information.
Join the Ghobash Group as a Compliance Coordinator and play a pivotal role in ensuring our operations adhere to legal standards and internal policies. Your expertise will help us navigate the complexities of compliance, safeguarding our reputation and facilitating smooth business operations.
Role Overview AECOM is hiring a Project Coordinator in Dubai. This position is open to Emirati nationals interested in building a career in project management. The Project Coordinator will help organize, track, and support the delivery of multiple projects, working closely with project teams to keep work on schedule and within budget.
Full-time|On-site|Ras Al-Khaimah, Ras Al Khaimah, United Arab Emirates
Job Summary:The Logistics Coordinator plays a crucial role in overseeing and orchestrating all logistics activities associated with yacht operations. This includes procurement, shipping, inventory management, and the timely delivery of materials, spare parts, and equipment. The position is vital in ensuring that yacht construction, maintenance, and operational requirements are met efficiently and cost-effectively.Key Responsibilities:• Coordinate the procurement and delivery of yacht parts, materials, and equipment.• Manage both local and international shipments via air, sea, and land freight.• Collaborate with suppliers, freight forwarders, customs agents, and internal departments.• Prepare and maintain proper documentation for imports/exports, ensuring smooth customs clearance.• Track shipments and proactively resolve any delays or issues that arise.• Maintain accurate inventory records and monitor stock levels for essential spare parts.• Support yacht builds and refit projects by ensuring timely availability of materials.• Ensure compliance with maritime regulations and company policies.• Generate logistics reports and maintain meticulous records.• Optimize logistics costs and enhance supply chain efficiency.Requirements:Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.2 to 5 years of experience in logistics, ideally within the marine, yacht, or shipbuilding sector.Strong understanding of shipping procedures, customs regulations, and documentation requirements.Proven experience working with international suppliers and freight forwarders.Proficiency in MS Office applications (Excel, Word) and ERP systems.Exceptional communication and coordination skills.Able to work effectively under pressure and meet tight deadlines.Familiarity with marine parts and yacht operations is a plus.Key Skills:Logistics & Supply Chain ManagementInventory ControlVendor ManagementDocumentation & ComplianceProblem-SolvingTime ManagementAttention to Detail
Full-time|On-site|Dubai, Dubai, United Arab Emirates
OverviewJoin our dynamic team at gsstech-group as a Studio Coordinator specializing in Pilates. We are looking for an exceptionally organized and proactive individual who will provide vital administrative and operational support to our senior leadership. In this pivotal role, you will manage daily executive functions, ensuring a smooth workflow and serving as a trusted liaison for both internal and external stakeholders.Key ResponsibilitiesOversee and manage executive calendars, schedule appointments, and coordinate complex meetings effectively.Facilitate email correspondence, phone calls, and communications on behalf of the executive.Prepare comprehensive reports, presentations, meeting minutes, and necessary documentation.Coordinate both domestic and international travel arrangements, including visas and logistics.Maintain confidentiality and manage sensitive information responsibly.Engage with internal teams, clients, and external partners to ensure seamless communication.Assist with project tracking, task management, and executive initiatives follow-ups.Provide support for office coordination, event planning, and various administrative tasks.Conduct research, compile data, and prepare briefs to facilitate informed decision-making.Manage expenses, reimbursements, procurement requests, and executive budgets.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
As a Warehouse Pharmacist / Coordinator at Imdad, you will play a crucial role in managing our pharmaceutical inventory and ensuring the efficient distribution of medications. You will work closely with healthcare professionals and warehouse staff to maintain the highest standards of accuracy and compliance in our operations.
