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Experience Level
Experience
Qualifications
Requirements:Demonstrated experience in an administrative capacity. Proficiency in Outlook, CAD, and QuickBooks. Exceptional organizational and time-management abilities. Outstanding written and verbal communication skills. Self-motivated with the ability to work independently and meet deadlines.
About the job
RemoteVA PH is a premier virtual assistance agency dedicated to delivering high-quality administrative support to a diverse clientele across the globe. With a focus on optimizing business operations, we provide reliable and efficient virtual assistance to help our clients thrive.
We are in search of a meticulous Construction Administrator to oversee client communications and invoicing processes. The successful candidate will possess experience in managing emails, preparing invoices, and utilizing essential software tools such as Outlook, CAD, and QuickBooks.
Key Responsibilities:
Professionally and promptly respond to and manage client emails.
Accurately create and send invoices using QuickBooks.
Keep organized records of communications and transactions.
Work collaboratively with the team to ensure a seamless workflow.
About RemoteVA PH
RemoteVA PH is a leading provider of virtual assistance, committed to enhancing operational efficiency for businesses around the world.
Join Hiive, a pioneer in transforming how private companies and their shareholders access liquidity. Our institutional-grade platform connects buyers, sellers, and issuers, streamlining secondary transactions in venture-backed, pre-IPO firms, and bringing much-needed efficiency, transparency, and standardization to a previously opaque asset class.With recogn…
About UsAt Sweep, we serve as the essential agentic layer for enterprise systems, empowering teams and metadata agents to innovate, modify, and govern systems with both agility and assurance.Your Role at SweepWe are in search of an enthusiastic Salesforce Administrator who is adept at problem-solving and committed to delivering exceptional customer experiences. In this pivotal role, you will be the primary point of contact for both Salesforce and Sweep support. Your responsibilities will include troubleshooting issues, managing support tickets, and ensuring optimal system performance. This position blends hands-on Salesforce administration with customer support duties, encompassing troubleshooting, data management, and configuration updates.Customer Support & Issue ResolutionAct as the main point of contact for customers requiring assistance with Salesforce and Sweep.Diagnose, troubleshoot, and resolve technical issues while ensuring a positive customer experience.Offer personalized guidance and best practices to help customers maximize their use of both platforms.Ticket & Case ManagementOversee support tickets from submission to resolution, adhering to response and resolution SLAs.Document all interactions, solutions, and follow-ups accurately in the ticketing system.Prioritize critical and time-sensitive cases to ensure prompt resolution and customer satisfaction.Salesforce Administration & OptimizationAssist with Salesforce and Sweep configurations, workflows, and user management.Conduct regular system health checks to identify and mitigate potential issues.Contribute to ongoing enhancements that improve platform performance and usability.Collaboration, Reporting & InsightsCollaborate with product and engineering teams to escalate complex technical issues.Provide feedback and insights to inform product and process improvements.Monitor and report on support trends, resolution metrics, and customer satisfaction levels.Training & Knowledge ManagementCreate and maintain support documentation, FAQs, and self-service resources.Facilitate onboarding with training sessions and workshops to equip new users.
Join our dynamic team at Hireframe as a meticulous Salesforce and HubSpot Systems Administrator, dedicated to enhancing our Sales and Marketing operations. In this pivotal role, you will be the go-to expert for our CRM platforms, specifically HubSpot and Salesforce, ensuring the integrity of our data, optimizing automation processes, implementing system upgrades, and providing daily support.Your expertise will be crucial as you respond to immediate system needs and collaborate on larger strategic projects. We are looking for a self-sufficient, experienced individual with a startup mindset who thrives in a fast-paced environment with minimal supervision.Duties and ResponsibilitiesOversee and enhance Salesforce and HubSpot systemsDevelop and refine Salesforce Flows, manage permissions, validation rules, and Lightning pagesAdminister HubSpot workflows and automations (maintaining over 80 active workflows)Ensure data integrity across accounts, contacts, leads, and custom objectsDiagnose system issues and apply immediate fixesConduct data uploads, cleansing, and bulk data manipulation (Excel proficiency required)Guarantee accurate data synchronization between HubSpot and SalesforceAssist with reporting requirements for Sales, Marketing, and RevOpsCollaborate across departments while working independently in a fast-paced settingRequirementsMinimum of 3 years of experience in CRM administrationDeep knowledge of Salesforce (Admin-level proficiency)Salesforce Admin Certification preferredExperience with Salesforce Flows is essentialProficient in managing permissions, layouts, and validation rulesHands-on experience with HubSpot administrationStrong grasp of CRM data structuresOutstanding written and verbal communication abilitiesExperience in startup or high-velocity environmentsAbility to work remotely during U.S. Eastern hours (9 AM – 6 PM EST)BenefitsAt Hireframe, we provide exceptional nearshore and offshore staffing solutions as a remote-first organization with team members across the United States, Mexico, and the Philippines. Our comprehensive benefits package includes:Flexible remote work optionsPaid Time OffHealth Maintenance Organization (HMO) coverageAnnual performance bonusesAccess to dedicated coaches for additional support and skill developmentOpportunities for professional advancementWe foster a supportive work environment that promotes professional growth and success, helping our team members excel in their careers.
Join CrewBloom as a Salesforce Administrator and transform our clients' CRM systems into powerful revenue-generating engines. In this pivotal role, you will design and implement automation processes, safeguard data integrity, and empower our Sales and Marketing teams with the clean, integrated tech stack necessary for rapid scaling.This hands-on position is crucial for establishing dependable and scalable revenue systems that drive our clients' growth and service excellence.Key ResponsibilitiesOversee Salesforce administration and optimization to streamline Sales, Marketing, and RevOps workflows.Design and maintain advanced Flows for intelligent lead routing, automated lifecycle management, and data-driven triggers.Execute sophisticated data operations, including deduplication, normalization, and enrichment.Maintain the technical architecture of the CRM, including record types, page layouts, validation rules, and detailed permission settings.Create high-quality dashboards to monitor pipeline health, marketing attribution, and team performance metrics.Integrate Salesforce seamlessly with a comprehensive suite of sales enablement and marketing automation tools.Manage an innovative stack (including ZoomInfo, Clay, D&B) and support AI-driven solutions for efficient prospecting and execution.Collaborate with our consulting teams to implement impactful, client-facing Salesforce solutions.
Contract|On-site|Manila, Metro Manila, Philippines
Company Overview:DVI Solutions has been at the forefront of audio-visual solutions since 2002, assisting clients in enhancing communication and collaboration, whether in the office or across continents. With a presence in multiple countries including Singapore, Thailand, Shanghai, Hong Kong, Vietnam, India, Malaysia, and Indonesia, our clientele ranges from corporations and government agencies to schools, retail stores, and hotels.Position Summary:We are on the lookout for a dedicated Salesforce Administrator to join our Manila team. This 6-month contract position has the potential for full-time employment. The ideal candidate will play a pivotal role in administering, configuring, and optimizing our Salesforce platform to efficiently support our sales, revenue, e-commerce, and customer service operations.Your responsibilities will involve collaborating with business users to gather requirements, enhance workflows, and manage daily Salesforce operations encompassing Sales Cloud, Revenue Cloud, Commerce Cloud, Service Cloud, and Marketing Cloud.Key Responsibilities:Facilitate sales pipeline management, opportunity tracking, quoting, pricing workflows, and revenue reporting (Sales & Revenue Cloud).Support e-commerce processes and integrations via Commerce Cloud.Assist with customer service and marketing activities within Service Cloud and Marketing Cloud.Serve as the primary contact for Salesforce-related inquiries from business stakeholders.Collaborate with stakeholders to gather and translate requirements into Salesforce solutions.Implement Salesforce configurations such as fields, page layouts, record types, validation rules, flows, reports, and dashboards.Manage user permissions, profiles, roles, and access settings.Maintain data accuracy and integrity through regular clean-up, imports, and checks.Document business processes and system configurations.Participate in testing, deployment, and support for new Salesforce features or enhancements.Provide training and guidance to users to maximize Salesforce utilization.Work closely with IT, sales operations, and business teams to drive continuous platform improvements.
Position OverviewJoin our dynamic team at remote-raven as a Remote Administrative Assistant. We are looking for a meticulous and proactive individual to assist our Executive Leadership Team in maintaining seamless daily operations. This position plays a crucial role in providing exceptional administrative, accounting, compliance, and coordination support.The ideal candidate is self-motivated, detail-oriented, and adept at managing multiple tasks independently within a fast-paced, service-oriented environment. Strong follow-through, confidentiality, and the ability to collaborate with executive, finance, operations, and business development teams are essential.Key ResponsibilitiesFinancial & Accounting Support (Training Provided)Conduct daily QuickBooks Online reconciliations and ensure precise transaction coding.Issue, monitor, and manage employee expense reports.Assist with Accounts Receivable, including follow-ups and client communications as needed.Support billing workflows, encompassing invoice review, verification, and submission.Compliance, Licensing & Vendor ManagementAssist with state and municipal licensing applications, renewals, and compliance tracking.Manage vendor registrations across client, government, and third-party portals.Support the submission of documents for state, municipal, and federal bid lists.Collaborate with Business Development to ensure all compliance documentation is comprehensive and complete.Operational & Administrative SupportPrepare and maintain Quality Assurance Reports for key client accounts.Assist in developing materials for Quarterly Business Reviews (QBRs).Maintain internal filing systems and executive documentation.Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups.Adhere to established SOPs, checklists, and workflows while identifying gaps or inefficiencies.Cross-Functional CoordinationCollaborate with Operations, Finance, HR, and Business Development teams.Track deadlines, renewals, compliance requirements, and outstanding items.Assist in gathering data and documentation for executive-level decision-making.Required Qualifications3+ years of experience in administrative or executive support, preferably in a remote setting.Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams).Proven experience in supporting billing, invoicing, or accounting-related functions....
Full-time|Remote|Philippines - Remote; Remote, Canada; UK - Remote
Join Harbor Global as a Senior Salesforce Developer/Administrator and take a leading role in enhancing our Salesforce platform. In this fully remote position, you will be responsible for developing and administering Salesforce solutions that drive our business objectives.Your expertise will be vital in customizing Salesforce to meet the unique needs of our clients, ensuring that our CRM solutions are optimized for performance and user experience.
Join our dynamic team as an Administrative Specialist, where you will play a pivotal role in enhancing our grant management operations. We are looking for a meticulous and organized individual who can efficiently coordinate projects, manage essential documentation, and facilitate seamless communication with clients. This is a fantastic opportunity for professional growth within a mission-driven organization. Key Responsibilities:Manage daily grant and project workflows, ensuring adherence to deadlines and compliance with all requirements.Maintain organized filing systems and oversee documentation management for grant-related records.Provide exceptional support for client relations through clear, timely, and professional communication.Execute detailed processes and tasks with precision and attention to detail.Perform various administrative functions, including data entry, report preparation, and follow-ups on outstanding items.
Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.
Role overview The Senior Cloud Operations Engineer - Salesforce Administrator at nice focuses on managing cloud operations with a particular emphasis on Salesforce administration. The role is responsible for ensuring Salesforce applications function reliably and integrate effectively with other systems. What you will do Oversee daily cloud operations to support system performance and reliability. Administer Salesforce applications, including configuration and integration work. Collaborate with teams across departments to design and implement solutions that enhance the cloud infrastructure. Location This position is based in Manila, Philippines.
Job Overview: We are on the lookout for a meticulous Healthcare Administrative Assistant who will play a vital role in ensuring the smooth operation of our healthcare facilities across various locations. This position is essential for managing patient and staff schedules, overseeing important paperwork, aiding in credentialing processes, and facilitating clinical workflows. The ideal candidate will possess excellent organizational skills, be technologically adept, and have a solid understanding of healthcare compliance standards.Key Responsibilities: Coordinate and manage patient and staff scheduling across multiple locations. Organize and oversee administrative documentation and paperwork. Assist in the credentialing of healthcare providers and support clinical coordination tasks. Ensure adherence to HIPAA regulations and internal office protocols. Facilitate workflow processes and maintain compliance tracking. Update and manage electronic medical records (EMR) efficiently.
RemoteVA PH is a premier virtual assistance agency dedicated to delivering high-quality administrative support to a diverse clientele across the globe. With a focus on optimizing business operations, we provide reliable and efficient virtual assistance to help our clients thrive.We are in search of a meticulous Construction Administrator to oversee client communications and invoicing processes. The successful candidate will possess experience in managing emails, preparing invoices, and utilizing essential software tools such as Outlook, CAD, and QuickBooks.Key Responsibilities:Professionally and promptly respond to and manage client emails.Accurately create and send invoices using QuickBooks.Keep organized records of communications and transactions.Work collaboratively with the team to ensure a seamless workflow.
Join our dynamic team as a Support and Lead Generation Specialist, where your skills in Salesforce will be pivotal in driving our sales initiatives. This remote position offers you the opportunity to work from the comfort of your home while contributing significantly to our growth.In this role, you will be responsible for generating leads, managing customer relationships, and providing top-notch support to our clients. Your expertise in Salesforce will be essential in tracking interactions and optimizing our sales processes.
Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.
Job Title: Salesforce Exam Proctor and Data Entry SpecialistWork Schedule: 9:00 am - 5:00 pm EST (Monday - Friday)Location: RemoteJoin our dynamic team as a Salesforce Exam Proctor and Data Entry Specialist. We are looking for a detail-oriented and technologically proficient individual to assist in maintaining the integrity of online exam sessions. Your role will involve generating detailed attendee reports, crafting follow-up emails, and managing data with precision. The ideal candidate will possess exceptional organizational abilities, a strong command of Salesforce, and effective communication skills in English.Key Responsibilities: Supervise online exam sessions to ensure compliance and integrity. Compile and organize reports on meeting and exam participants from various platforms. Draft and send follow-up emails based on attendee and exam data. Maintain and update data accurately in Salesforce and other systems. Collaborate with the marketing team on administrative and reporting tasks. Ensure confidentiality and accuracy in all managed information.
Key Responsibilities: Execute essential administrative duties, including accurate data entry and structured document management. Efficiently schedule and oversee appointments. Respond to emails in a professional and timely manner. Leverage Outlook and Excel for daily tasks and project management. Preferred: Familiarity with Xactimate for generating estimates and reports.
Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.Key Responsibilities:Promptly manage and respond to client emails using Outlook in a professional manner.Prepare and issue invoices through QuickBooks.Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.Organize and maintain digital files, including CAD drawings and relevant documentation.Update and track project timelines utilizing Monday.com.Assist with general administrative and office-related tasks as needed.
Join the dynamic team at RemoteVA PH as an IT Level 2 Systems Administrator. We are looking for a talented individual who excels in communication and has a strong background in IT support. The successful candidate will be responsible for troubleshooting various IT issues, ensuring seamless daily operations, and maintaining system security.Key Responsibilities:Provide expert Level 2 IT support and troubleshooting for Windows workstations and servers.Manage Hyper-V environments, including backups and system recovery processes.Configure, maintain, and troubleshoot SonicWALL firewalls and basic networking issues.Administer Active Directory and Office 365 for user management and permissions.Oversee email security filtering to combat phishing and spam threats.Deploy, update, and maintain antivirus software for endpoint security.Utilize Duo for multi-factor authentication and Google Workspace for collaboration.Handle DNS configurations and provide necessary support.
About the RoleWe are looking for a meticulous and reliable Administrative & HR Support Specialist to enhance our daily operations within the healthcare sector. This dynamic role integrates hands-on HR administration, recruitment assistance, and overall administrative coordination to guarantee efficient staffing, compliance, and the employee experience across various departments.The perfect candidate will possess prior HR or administrative experience within a healthcare setting, have a solid understanding of payroll and benefits processes, and be adept at coordinating with multiple teams in a fast-paced environment. Key ResponsibilitiesHuman Resources SupportOversee payroll administration tasks, including reviewing timecards and approving PTO requests.Assist with benefits administration, ensuring that new hires are enrolled in available programs and managing employee communications regarding benefits.Facilitate new hire onboarding, which includes:Ensuring all necessary paperwork is completed.Confirming I-9 documentation.Entering employees into the payroll system.Effectively communicating policies and procedures.Maintain and update the employee handbook as policies evolve.Coordinate and monitor daily staffing coverage across departments.Act as a liaison with the credentialing team for provider payer contracts.Assist with employment agreements and related documentation.Coordinate incentive programs and calculate earned bonuses for staff. Recruiting SupportAssist in recruiting efforts for new staff.Conduct initial screening interviews.Coordinate interviews and support hiring workflows. Administrative & Operational SupportPerform additional administrative duties as assigned.Support scheduling oversight and coordination.Assist with organizing and scheduling departmental meetings.Maintain accurate records and documentation across HR and operations.
Full-time|Remote|Remote — Metro Manila, Philippines
Join our dynamic team as a Salesforce Technical Consultant where you will leverage your expertise in Salesforce solutions to help our clients maximize their CRM potential. As a pivotal member of our technology team, you will analyze business needs, design tailored solutions, and implement best practices in Salesforce.
