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Experience Level
Entry Level
Qualifications
Qualifications:Demonstrated experience in data entry, administrative support, or construction documentation. Ability to read and interpret architectural, plumbing, electrical, and engineering drawings. Exceptional attention to detail and accuracy. Familiarity with construction terminology, permit procedures, and building departments (NYC DOB knowledge is a plus). Excellent written and verbal communication skills. Proficient in Microsoft Office Suite, Google Workspace, and PDF editing tools. Self-motivated with the capacity to work independently in a remote environment.
About the job
Join RemoteVA PH as a meticulous Construction Documentation & Data Entry Specialist, where you will play a crucial role in supporting our esteemed clients within the construction and architecture sectors. In this position, your primary responsibilities will revolve around various administrative and technical tasks, including building documentation, permitting, and efficient data management.
Success in this role requires a strong understanding of architectural, plumbing, and electrical plans, alongside experience in form filling and client data intake. While familiarity with the Department of Buildings (DOB) in New York City is advantageous, it is not a strict requirement.
Key Responsibilities:
Accurately complete forms and official documents related to building permits and compliance.
Input client and construction data into digital systems efficiently.
Interpret architectural, plumbing, electrical, and structural plans to extract essential information.
Communicate effectively with clients to gather necessary information and clarify document requirements.
Understand and apply information related to municipal departments, with a preference for NYC DOB systems.
Maintain organized digital files and ensure timely submission of required documentation.
About RemoteVA PH
RemoteVA PH is a leading provider of virtual assistance services, dedicated to supporting professionals in the construction and architecture industries. Our mission is to deliver high-quality administrative and technical assistance that enables our clients to thrive.
Job Title: Data Specialist / Executive Assistant (SQL Specialist)Location: RemoteEmployment Type: Full-timeWorking Hours: Monday – Friday, 10:30 AM – 6:30 PM ESTJob Overview:Join our dynamic team as a Data Specialist / Executive Assistant with a strong command of SQL and other database tools. We are looking for an enthusiastic and meticulous individual who t…
Job Title: Executive Assistant – CRM & WordPress Specialist (Remote)Location: RemoteHours: Monday to Friday, 4AM – 8AM EST Job OverviewWe are looking for a motivated and tech-savvy Executive Assistant to enhance our administrative processes and improve our web/CRM operations. You will play a crucial role in customizing Salesforce, managing WordPress pages and forms, and assisting with daily operational tasks such as invoicing, client communications, and calendar management.This position is ideal for a self-motivated individual who excels in autonomy and can collaborate effectively with our UK-based team while navigating various tools and systems. Key ResponsibilitiesDevelop and customize WordPress forms and layoutsManage and tailor Salesforce CRM workflows and dashboardsSupport client follow-ups, email communications, and meeting schedulingGenerate and manage invoices, receipts, and basic bookkeeping entriesFacilitate inter-department communication for task updates and completionsIdentify and propose automation opportunities using tools like Make.com or ZapierEnsure data accuracy across systems and assist with data migration projects Essential QualificationsDemonstrated experience in WordPress website management and customizationIn-depth knowledge of Salesforce or similar CRM platforms (e.g., Pipedrive)Familiarity with automation tools like Make.com or Zapier is a significant plusMinimum of 2 years of experience in executive or virtual assistanceExceptional communication skills—both written and verbalStrong time management skills and the ability to work independentlyProficient in handling sensitive information with confidentiality and discretionComfortable collaborating during UK time zone hours Technical SkillsWordPress (Forms, Plugins, Page Editing)Salesforce or equivalent CRM toolGoogle Workspace (Gmail, Calendar, Sheets, Docs)Basic bookkeeping or invoicing toolsAutomation platforms (Make.com, Zapier – optional)
Position: Virtual Assistant - Claims Disputes & Estimating SpecialistEmployment Type: Full-timeWorking Hours: 8:00 AM – 5:00 PM EDTWork Week: Monday – FridayCompensation: $6 - $7 per hour based on experienceAbout the RoleJoin our client's dynamic roofing company servicing Maryland and Virginia, USA, as a detail-oriented Virtual Assistant focused on managing insurance claim disputes and estimating processes. Your efforts will be essential in maximizing revenue by effectively handling claim disputes and ensuring supplement approvals from insurance carriers.Key ResponsibilitiesEstimating & Scope ReviewAnalyze insurance claim reports to identify justification for full roof replacements.Prepare and submit documentation to insurance adjusters.Supplements & Disputes ManagementDevelop comprehensive justifications, including photos and relevant documentation.Engage in negotiations with insurance adjusters to resolve disputes.Reopen denied claims when warranted.Effective Communication with CarriersContact insurance adjusters via calls and emails to confirm document receipt.Facilitate and expedite approvals.Escalate issues to supervisors and managers as needed.Maintain a sense of urgency until resolution is achieved.Documentation & CRM ManagementEnsure all claim notes are well-organized and up-to-date in CRM (e.g., JobNimbus).Track the status of claims: submitted, pending, approved, or denied.Ensure accessibility of all necessary documentation.Performance Metrics (KPIs)Rate of supplement approvals (% approved vs submitted).Average time for supplement approval.Revenue recovered per job from supplements.Number of claims under active management.
Job Title: Executive Assistant & Customer Support SpecialistLocation: Remote - PhilippinesSchedule: Full-Time, Monday to Friday, with hours falling between 6:00 a.m. and 8:00 p.m. CST (40–50 hours per week depending on business needs).Salary: $1,600 – $2,000 USD/month (commensurate with experience)The Executive Assistant & Customer Support Specialist is vital in providing top-tier administrative and operational support to the leadership team at lago-1. This role is essential for ensuring effective scheduling, communication, and coordination of content, enabling the team to deliver outstanding training, coaching, and community experiences. You will play a pivotal role in maintaining organized operations, facilitating community engagement, and optimizing internal systems.Key ResponsibilitiesCore duties include but are not limited to:Managing and coordinating complex calendars.Providing direct executive support to leadership, including administrative needs related to coaching practices.Offering real-time operational support during community gatherings, including managing materials, communications, and digital platforms (e.g., Mighty Networks, WhatsApp).Maintaining and updating training materials with precision and organization.Preparing and ensuring accessibility of meeting agendas and resources prior to sessions.Facilitating internal communication to promote alignment and effective execution across the team.Assisting in the organization and maintenance of systems, documentation, and digital assets.Identifying and implementing improvements in administrative workflows for enhanced efficiency.Utilizing AI tools to optimize and streamline administrative processes where applicable.RequirementsMinimum of 3 years of experience in an Executive Assistant or administrative role.Experience supporting executives or leadership in a fast-paced setting.Proficiency in calendar management and digital collaboration tools.Exceptional written and verbal communication skills in English.Adept at working collaboratively in a remote environment.Basic mathematical and analytical skills.High degree of professionalism, discretion, and organizational ability.Preferred QualificationsExperience with business operating systems (e.g., EOS – Entrepreneurial Operating System).
Role OverviewWe are seeking a skilled Data Specialist to architect, construct, and expand our comprehensive data ecosystem. This essential position plays a vital role in our rapidly growing omnichannel consumer business, where data is pivotal to strategy, execution, and decision-making.This role bridges data strategy, marketing analytics, operations, and executive leadership. Your mission is to evolve our organization into a data-driven powerhouse. As a Data Specialist, you will define the long-term data vision while being actively involved in creating pipelines, dashboards, analytical models, and automated workflows that enhance daily operations and foster long-term growth.This is a unique opportunity for a senior data leader who excels in both strategic thinking and hands-on execution, eager to establish a data function from the ground up.Key ResponsibilitiesData Strategy & Leadership Define and lead the long-term vision, roadmap, and operational model for the data function across the organization. Create a scalable, repeatable framework for data-driven decision-making that is consistently applied across teams. Collaborate with the executive team to deliver insights, support monthly business reviews, address ad-hoc analytical requests, and prepare data-driven materials for board discussions. Manage the intake, prioritization, and fulfillment of all data and analytics requests through a clear engagement and governance process. Educate stakeholders on effectively leveraging data to ensure the widespread adoption of best practices.Data Infrastructure & Governance Design, build, and manage the organization's data infrastructure, encompassing ingestion, transformation, and analytics layers. Oversee the integration and data flow across functions, especially across ecommerce platforms, fulfillment partners (e.g., Shopify and 3PLs), finance systems, and marketing platforms. Ensure data quality, integrity, security, and governance across all systems and tools. Evaluate and oversee the data and analytics technology stack to guarantee scalability and reliability.Analytics & Reporting Develop dashboards, reporting frameworks, and self-service analytics tools that facilitate daily decision-making across marketing, operations, finance, and leadership. Operationalize analytics through automated workflows that proactively surface insights. Manage the integration of new data sources to ensure seamless compatibility with existing systems.Marketing & Omnichannel Analytics Direct end-to-end omnichannel marketing analytics across DTC, wholesale/retail, marketplaces, and emerging channels.
Boldr is a global B-Corp with a mission to deliver strong client experiences and expand access to meaningful employment worldwide. The company brings together people who share a commitment to positive change, and it currently employs more than 1,000 team members across five countries. Boldr aims to grow to over 5,000 employees by 2027. Core values at Boldr include authenticity, curiosity, adaptability, ambition, operational excellence, and empathy. These values shape the way the team works and partners with clients. Role overview The Data Services Specialist manages, analyzes, and ensures the quality of client data deliverables. This position focuses on collecting, cleaning, transforming, and integrating data from various sources, while maintaining reliable data pipelines and workflows. Responsibilities include conducting data quality checks, investigating errors, and preparing clear reports for clients. Success in this role requires strong attention to detail, a problem-solving mindset, and the ability to balance operational tasks with client support. Key responsibilities Data management: Collect, organize, and maintain data from multiple sources. Regularly audit and validate data for accuracy and integrity. Set up and follow data management policies and procedures. Data integration: Integrate data from different sources to support smooth data flow. Develop and maintain data pipelines and workflows. Complete integration projects accurately and on schedule. Data analysis: Analyze complex datasets to identify trends and insights. Create reports and visualizations to communicate findings to stakeholders. Data quality assurance: Apply measures to maintain high data quality and meet standards. Detect and resolve discrepancies and inconsistencies in data. Location This is a remote position based in the Philippines. Why join Boldr? Boldr values people who want to make a difference and contribute to the company’s growth. Team members are seen as partners in success, encouraged to bring their skills and live out the values of curiosity, dynamism, and authenticity.
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our dynamic team at SGS as a Master Data Specialist, where you will play a key role in maintaining and optimizing our master data management processes. As part of our Shared Services Center, you will ensure the accuracy, consistency, and reliability of data across our systems, contributing to improved operational efficiency and data integrity.
Full-time|On-site|Pasig City, National Capital Region, Philippines
Job SummaryKDCI Outsourcing is on the lookout for a dedicated Data Quality Specialist to join our team for a short-term data research and cataloging initiative. This project is centered on the verification and enhancement of company enrichment data, essential for CMS ingestion. The successful candidate will engage in manual data entry, organization, and basic data cleanup activities to ensure that information is structured and ready for internal utilization. Applicants should be adept at utilizing online resources and basic AI tools, all while upholding accuracy and confidentiality with sensitive project data.Key ResponsibilitiesData Collection & Entry• Utilize provided tools to research and compile comprehensive information into a master list.• Ensure data completeness, organization, and correct categorization according to established guidelines.Data Processing & Cleanup• Conduct data cleanup and formatting to enhance dataset usability.• Identify and rectify data quality challenges, including duplicate entries, irrelevant data, missing essential fields, and formatting inconsistencies across records.Visual Asset QA• Review image quality using a custom application and content management system to verify and update assets in line with quality standards.Confidentiality & Compliance• Handle confidential information with care, adhering to strict data privacy protocols.• Follow internal procedures for secure data management and storage.
Join AECOM as a Data Privacy Compliance Specialist and be a pivotal part of our commitment to safeguarding data privacy and compliance. In this role, you will ensure that our operations align with local and international data protection laws and regulations.Your responsibilities will include conducting compliance audits, developing privacy policies, and providing training to staff on data privacy best practices. You will collaborate with various departments to ensure compliance with data privacy regulations and engage with stakeholders to maintain transparency and accountability.
Join RemoteVA PH as a meticulous Construction Documentation & Data Entry Specialist, where you will play a crucial role in supporting our esteemed clients within the construction and architecture sectors. In this position, your primary responsibilities will revolve around various administrative and technical tasks, including building documentation, permitting, and efficient data management.Success in this role requires a strong understanding of architectural, plumbing, and electrical plans, alongside experience in form filling and client data intake. While familiarity with the Department of Buildings (DOB) in New York City is advantageous, it is not a strict requirement.Key Responsibilities:Accurately complete forms and official documents related to building permits and compliance.Input client and construction data into digital systems efficiently.Interpret architectural, plumbing, electrical, and structural plans to extract essential information.Communicate effectively with clients to gather necessary information and clarify document requirements.Understand and apply information related to municipal departments, with a preference for NYC DOB systems.Maintain organized digital files and ensure timely submission of required documentation.
Position Overview:Join RemoteVA PH as an Excel Data Management Specialist, where you will play a crucial role in our data handling processes. You will be engaged in manipulating extensive data sets, generating insightful reports, and accurately entering information into various websites and databases.Key Responsibilities:Execute advanced data manipulation and cleanup utilizing Microsoft Excel.Create and maintain precise and informative reports for internal use.Input and manage data across multiple websites and our internal databases.Guarantee the accuracy, integrity, and consistency of all data.Collaborate effectively with team members to adhere to reporting and data entry deadlines.
Join CrewBloom as a Data Entry Specialist, where you will play an essential role in supporting our underwriting department. Your primary responsibility will be to input vital insurance policy information and related documentation into specified insurance company portals on behalf of our dedicated insurance brokers.Core Skills: Exceptional attention to detail High level of accuracy Effective time management skills Commitment to quality Technologically savvy Team player Professional communication skills Quick learner Following instructions meticulously Strong problem-solving skills Effective prioritization Key Responsibilities: Input data accurately into designated company portals. Engage professionally with Managing Partners and Brokers to obtain any missing documents or submissions. Assist with additional projects assigned to support the underwriting team. Examine policy documents and submissions for accuracy. Ensure submissions comply with underwriting guidelines. Qualifications: Previous experience in data entry or a related field. Proficient in data entry software and tools. Excellent attention to detail and precision. Strong organizational skills and time management. Ability to work both independently and collaboratively. Basic computer proficiency and familiarity with MS Office applications. Technical and Work Environment Requirements: Internet Connection: Primary internet connection must have a minimum speed of 15 Mbps. Backup internet connection should be at least 10 Mbps and capable of supporting work during power outages. Primary Device: Desktop or laptop with at least: Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. A minimum of 8 GB RAM. Backup Device: Must meet or exceed the performance of an Intel Core i3 processor and be functional during outages. A working webcam. A noise-canceling USB headset. A dedicated quiet home office space. Peripherals: A smartphone for communication and verification purposes. Benefits: Be part of our vibrant team: Embrace a fun and inclusive culture that appreciates your unique contributions and supports your professional growth.
Note: Partly is headquartered in the UK, with a Product and Engineering base in Christchurch, and an early presence in San Francisco. If you are not based in Christchurch, we will fly you to meet the PH team members in the Philippines per quarter for our “Season Openers” (we pay for your travel and accommodation). Our storyAt Partly, we are on a mission to transform the automotive parts industry by creating a comprehensive global platform for replacement parts, starting with auto parts. Our ambitious vision aims to drive the world towards a sustainable future where anyone can repair anything.Founded by former engineers from Rocket Lab, we leverage advanced technology to tackle complex challenges that have a significant influence on a $1.9 trillion market. Our team has expanded rapidly, tripling in size over the past year, and we anticipate further doubling within the next year. Our diverse team spans Europe and Australasia.We provide scalable digital solutions to some of the largest corporations and most innovative startups worldwide. Partly's solutions are integrated across numerous organizations globally, serving as the backbone for online parts cataloging and management.Supported by prominent investors such as Blackbird Ventures (Canva, CultureAmp), Square Peg, Octopus Ventures, Icehouse, Peter Beck (Rocket Lab), Akshay Kothari (Notion Co-Founder), and Dylan Field (Figma Co-Founder), we are committed to building a world-class team that empowers our employees to achieve their best work. Our culture at Partly is something we take pride in, and our values are demonstrated in every experience.Curious to discover more about our challenges and the culture we are fostering at Partly? Hear from our team directly: https://shorturl.at/iAFUX This roleAs an Auto Parts Data Specialist at Partly, you will be instrumental in ensuring the precision and reliability of vehicle data throughout our organization. Your primary duties will include conducting thorough research, managing our automotive parts data standards, and rectifying any discrepancies. This position reports to the Data Quality Lead and presents an exciting opportunity to uphold the highest automotive data quality standards in a dynamic and evolving sector. What will you doBecome an expert in our automotive parts database and assist in maintaining its accuracy and completeness.Conduct extensive research to ensure data integrity.Collaborate with cross-functional teams to address data-related challenges.
Join Our Team as an Automations & Data Specialist at That 1 DetailerAre you an accomplished professional ready to make an impact? We invite you to apply for the role of Automations & Data Specialist. In this position, you'll craft and deploy sophisticated automation systems that enhance our operations, enabling us to gain valuable insights into payroll, sales, leads, and beyond. This is a unique chance to collaborate with a top-tier team and develop integrated systems that boost efficiency and precision throughout our organization.About That 1 DetailerAt That 1 Detailer, we are not just in the business of detailing; we are committed to elevating the industry. Established in Hawaii and now expanding across the nation, our focus is on delivering high-quality, precise, and operationally excellent services. We are on the lookout for talented professionals who uphold the highest standards in system design, automation, and data management, and who are eager to contribute to the foundation of a fast-growing company.If you excel at tackling complex challenges, creating integrated systems, and streamlining processes, we would love to have you on board!Why Top Talent Chooses That 1 Detailer Attractive Compensation – Earn between $800 and $1,400 per month, with opportunities for advancement based on your performance. Meaningful Impact – Your work will directly influence company efficacy, payroll accuracy, sales monitoring, and strategic decision-making. Collaborative & Encouraging Environment – Work alongside high-achievers who prioritize quality, accountability, and outstanding results. Career Growth – Play a vital role in shaping processes and becoming a key player in our operational leadership. Access to Innovative Tools & Technologies – Utilize platforms such as GHL, Notion, Zapier, Webhooks, Meta Pixel, and other advanced automation tools.Who We Are Looking For: High-Performing ProfessionalsWe seek dedicated professionals who consistently deliver exceptional results, take pride in their responsibilities, and thrive in a performance-driven environment.Qualifications: Expert-Level Experience Required In:GoHighLevel (GHL)NotionZapierWebhooksMeta Pixel / GHL Conversion APIProcess Automation
Job Title: Executive Assistant / Excel SpecialistIndustry: Construction Location: Remote Employment Type: Full-Time Job OverviewWe are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows. Key Responsibilities Oversee executive calendars and schedule meetings while coordinating travel plans Manage email correspondence using Outlook and ensure prompt follow-ups Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.) Assist with CRM tasks using Pipedrive (training provided) Conduct lead generation and data enrichment using Seamless.ai Support order processing and inventory management via SellerCloud Prepare presentations, reports, and documentation for internal and client use Collaborate with clients, vendors, and internal teams to guarantee seamless operations Uphold confidentiality and professionalism in all communications Qualifications Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time Tools & Platforms Excel - VLOOKUP required, PivotTables helpful Outlook - For email and scheduling Pipedrive - Training provided Seamless.ai - For lead generation SellerCloud - For order and inventory management Education & Experience Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field) Minimum of 2 years of experience in an executive assistant or administrative role Experience in the construction industry is a strong advantage
Join SGS as a Data Analyst specializing in CBE (Customer Business Excellence). We are looking for a detail-oriented professional who can transform data into actionable insights that drive business performance. In this role, you will collaborate with cross-functional teams to analyze data trends, prepare reports, and support decision-making processes.
Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Join SGS as a Master Data Management (Customer) Specialist where you will play a pivotal role in enhancing customer data quality and integrity. This full-time position in our Shared Services Center is ideal for individuals eager to contribute to data management excellence.
