About the job
As a key support to the Design & Estimating Manager, the Design and Purchasing Administrator plays a crucial role in assisting both the design and purchasing teams. This position entails executing various administrative responsibilities related to purchasing activities, managing work in progress (WIP) orders, releasing engineering drawings, and ensuring the integrity of records within EPICS, Almag’s Manufacturing Execution System. This role requires minimal supervision, demanding a candidate who can tackle specialized administrative tasks while possessing a comprehensive understanding of Almag's sales roadmap and familiarity with software tools such as Microsoft Office, EPICS, and Salesforce. The ideal candidate is an organized self-starter, characterized by natural curiosity, meticulous attention to detail, and a steadfast commitment to excellence.
DUTIES AND RESPONSIBILITIES
- Accurately create purchase orders (PO) for our outside service providers (OSP)
- Verify order acknowledgements and vendor invoices for correctness
- Update purchase orders as needed based on pricing adjustments, change reports, and vendor needs
- Maintain WIP open order reports – regularly update order statuses with our OSP and ensure timely delivery
- Ensure clear and updated records in EPICS for inventory management by reviewing shipping receiving reports and keeping scrap records current
- Develop and update various documents, including standard operating procedures and policies
- Facilitate the release of engineering drawings internally and to our OSPs
- Assist the Estimator during their absence or overflow periods by managing value add tickets in Salesforce
- Support the OSP Coordinator in their absence or during overflow situations.
- Collaborate effectively with team members and provide assistance as required
- Perform other related duties as necessary
