findstarfishRemote — Manila, Metro Manila, Philippines
Remote Full-time
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Experience Level
Experience
Qualifications
Minimum of 3 years of experience serving as an Executive Assistant to C-level executives (CEO, COO, etc.). A Bachelor's degree or relevant certification is required. Outstanding communication skills through phone, email, and instant messaging. Fluency in English, both written and spoken, at a minimum B2 level. Exceptional organizational and time management capabilities. Technologically savvy, familiar with desktop sharing, cloud services, and VoIP technologies. Proficient in word processing and spreadsheet software (e.g., MS Office). Experience with online calendars and scheduling tools such as Google Calendar. Exhibits a proactive attitude and willingness to learn. Availability to work night shifts.
About the job
Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.
About findstarfish
At findstarfish, we are committed to supporting businesses around the world by providing them with dedicated administrative assistance. Our team values inclusivity and collaboration, fostering a workplace culture that empowers our employees to achieve their best.
Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly.🛠 Key Responsibilit…
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Role overview Hunt ST seeks an Executive Assistant to support its executive team. This fully remote position is open to candidates based in the Philippines. The role centers on helping leadership stay organized and connected across the company. What you will do Manage complex calendars and schedules for executives Coordinate meetings that involve multiple departments Facilitate clear communication between teams and leadership Prioritize tasks and handle several responsibilities to keep executive operations on track What helps you succeed Strong organizational skills and attention to detail Ability to manage shifting priorities comfortably Clear communication style that keeps information moving between departments Proactive approach to anticipating needs and addressing problems Location This is a remote role for candidates based in the Philippines.
Full-time|Remote|Remote — Metro Manila, Philippines
VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our team as an Executive Assistant and play a crucial role in providing exceptional support to our executives. This position requires a proactive individual with outstanding organizational skills, creativity, and the ability to manage a diverse range of tasks. The ideal candidate will significantly contribute to our success by enhancing client engagement, driving marketing initiatives, and improving operational efficiency.Key Responsibilities:Efficiently manage calendars, schedule appointments, and coordinate meetings and travel arrangements for executives and clients.Leverage tools such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and Hubspot to establish and maintain effective systems.Manage incoming and outgoing communications, including emails, phone calls, and other correspondence.Assist in preparing and distributing reports, presentations, and various documents as needed.Deliver outstanding client service by promptly addressing inquiries and concerns.Support multiple executives by managing various email accounts (e.g., CEO, COO).Collaborate with team members to ensure smooth operations and interdepartmental support.Maintain confidentiality and discretion when handling sensitive information.Continuously identify opportunities to improve efficiency and effectiveness in administrative processes.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Join Lago as a proactive Executive Assistant, providing essential support to our executive leadership team in the Marketing and Sales departments. This fully remote position is designed for individuals who excel in organization and communication, ensuring our executives can focus on strategic initiatives without distraction.Your responsibilities will include managing executives' calendars, organizing meetings, and tracking progress on various projects. We seek a detail-oriented individual who is adept at anticipating needs and thrives in a fast-paced, growth-oriented environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
Global Pacific Support is excited to collaborate with one of our esteemed clients in the search for a dedicated and detail-oriented Executive Assistant. This pivotal role is integral in delivering administrative support, facilitating effective communication, and maintaining orderly systems that enhance daily business operations.Key Responsibilities Execute precise data entry and uphold systematic digital records. Oversee email communications, both incoming and outgoing, with professionalism and promptness. Foster team coordination, ensuring timely follow-ups and information dissemination. Provide assistance with administrative and miscellaneous tasks as required to support executives and teams. Uphold confidentiality and professionalism in all communications and documentation.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.
Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Full-time|Remote|Remote — Manila, Metro Manila, Philippines
Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Join our vibrant team at deepbluecompany as a Sales Executive. In this crucial role, you will spearhead our sales initiatives, driving growth and establishing lasting relationships with clients. Your passion for sales and ability to strategize will be essential in exceeding targets and contributing to our overall success.
Job Description: Executive AssistantPosition OverviewJoin our innovative team at Remote VA as a dedicated and detail-oriented Executive Assistant. In this vital role, you will provide exceptional support to our senior management, ensuring smooth operations and effective communication. We seek a candidate who is adept in AI tools, Microsoft Excel, social media management, and design software. Familiarity with Jobber and QuickBooks is a plus, enhancing your candidacy. The ideal candidate possesses strong communication skills, demonstrates flexibility, and excels in managing multiple tasks within a dynamic environment.Key ResponsibilitiesDeliver daily administrative assistance to executives, including scheduling, correspondence, and task prioritization.Leverage AI tools to optimize workflows, boost productivity, and facilitate decision-making.Analyze and manage data utilizing Microsoft Excel, including report generation and financial tracking.Oversee social media accounts, ensuring consistent branding and engaging content.Design visually appealing materials using design software (e.g., Canva, Adobe Suite).Assist with operational tasks utilizing Jobber for workflow management and QuickBooks for financial reporting.Coordinate meetings, prepare agendas, and document minutes effectively.Uphold confidentiality and professionalism in handling sensitive information.Collaborate with team members to ensure project execution and success.QualificationsEducation: Bachelor's degree in Business Administration, Management, Marketing, or a related field preferred.Technical Skills:Proficiency in AI tools for enhanced productivity and automation.Advanced Microsoft Excel skills (formulas, pivot tables, data visualization).Experience in social media management and content creation.Strong design capabilities using Canva, Adobe Photoshop/Illustrator, or comparable tools.Familiarity with Jobber and QuickBooks is advantageous.Language Skills: Excellent command of English, both written and spoken.Soft Skills:Exceptional organizational and multitasking abilities.Effective communication and interpersonal skills.Ability to follow instructions and work autonomously.Proactive, team-oriented mindset.Meticulous attention to detail and problem-solving aptitude.
At ClickUp, we’re not just developing software; we’re designing the future of work! In an era dominated by work fragmentation, we envisioned a better approach. That’s why we pioneered the first genuinely integrated AI workspace, combining tasks, documents, chat, calendar, and enterprise search, all enhanced by context-driven AI. This empowers millions of teams to escape silos, reclaim their time, and achieve unprecedented productivity. At ClickUp, you will have the chance to learn, utilize, and innovate AI in ways that will influence not just our product, but the future of work itself. Join us and become part of a daring, innovative team that is redefining what’s possible! We are currently looking for a meticulous and proactive Executive Assistant to provide extensive support to the Global Vice Presidents within the PLGTM organization. The ideal candidate will excel in managing intricate calendars, coordinating travel, handling correspondence, and ensuring smooth daily operations. This role necessitates outstanding attention to detail, excellent communication skills, and the ability to multitask effectively in a dynamic environment.
Job Type: Full-Time RemoteTime Zone: US HoursRole OverviewWe are on the lookout for an outstanding Executive Assistant to provide exceptional support to senior leadership across five diverse businesses, with a primary focus on Consumer Packaged Goods (CPG) and eCommerce sectors. This role is designed for a resourceful individual who thrives in a fast-paced environment, anticipates executive needs, and seamlessly integrates as a vital extension of the executive team.The ideal candidate is an organizational guru, master communicator, and a powerhouse of execution—able to adeptly manage multiple priorities, safeguard executive time, and ensure smooth operations across various business functions without overlooking important details.Key ResponsibilitiesExecutive & Business SupportDeliver high-level administrative and operational support across five businesses concurrently.Anticipate executive needs, proactively address potential challenges, and resolve issues before they escalate.Serve as a trusted gatekeeper and strategic partner to senior leadership.Calendar, Inbox & Communication ManagementOversee complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero.Manage scheduling across multiple businesses, time zones, and stakeholders efficiently.Handle internal and external communications with clarity, professionalism, and urgency.Operations & ExecutionTrack action items, deadlines, and deliverables across all businesses.Collaborate with internal teams, vendors, and partners to ensure seamless execution of tasks.Prepare documents, summaries, and reports with meticulous attention to detail.High-Intensity Workflow ManagementHandle a high volume of tasks and rapidly changing priorities without faltering.Excel in a fast-paced, results-oriented environment.Execute tasks quickly, accurately, and consistently under pressure.
