Dynamic Executive Assistant for Senior Leadership

Careers Activate TalentRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

RequirementsDemonstrated experience as an Executive Assistant supporting senior leadership. Prior experience in Consumer Packaged Goods (CPG) and/or eCommerce environments. Proven ability to support multiple executives or businesses simultaneously. Exceptional written and verbal communication skills. Expert-level proficiency in email and calendar management. Meticulous attention to detail with a strong ability to identify errors and inconsistencies. Robust multitasking skills with a focus on execution. Calm, focused, and reliable in high-pressure, high-expectation environments.

About the job

Job Type: Full-Time Remote

Time Zone: US Hours

Role Overview

We are on the lookout for an outstanding Executive Assistant to provide exceptional support to senior leadership across five diverse businesses, with a primary focus on Consumer Packaged Goods (CPG) and eCommerce sectors. This role is designed for a resourceful individual who thrives in a fast-paced environment, anticipates executive needs, and seamlessly integrates as a vital extension of the executive team.

The ideal candidate is an organizational guru, master communicator, and a powerhouse of execution, able to adeptly manage multiple priorities, safeguard executive time, and ensure smooth operations across various business functions without overlooking important details.

Key Responsibilities

Executive & Business Support

Deliver high-level administrative and operational support across five businesses concurrently.
Anticipate executive needs, proactively address potential challenges, and resolve issues before they escalate.
Serve as a trusted gatekeeper and strategic partner to senior leadership.

Calendar, Inbox & Communication Management

Oversee complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero.
Manage scheduling across multiple businesses, time zones, and stakeholders efficiently.
Handle internal and external communications with clarity, professionalism, and urgency.

Operations & Execution

Track action items, deadlines, and deliverables across all businesses.
Collaborate with internal teams, vendors, and partners to ensure seamless execution of tasks.
Prepare documents, summaries, and reports with meticulous attention to detail.

High-Intensity Workflow Management

Handle a high volume of tasks and rapidly changing priorities without faltering.
Excel in a fast-paced, results-oriented environment.
Execute tasks quickly, accurately, and consistently under pressure.

About Careers Activate Talent

Careers Activate Talent is committed to supporting the growth and success of diverse businesses through exceptional talent management and innovative strategies in the Consumer Packaged Goods and eCommerce sectors.

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Dynamic Executive Assistant for Senior Leadership

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Full-time|Remote|Remote — Philippines

Job Type: Full-Time RemoteTime Zone: US HoursRole OverviewWe are on the lookout for an outstanding Executive Assistant to provide exceptional support to senior leadership across five diverse businesses, with a primary focus on Consumer Packaged Goods (CPG) and eCommerce sectors. This role is designed for a resourceful individual who thrives in a fast-paced environment, anticipates executive needs, and seamlessly integrates as a vital extension of the executive team.The ideal candidate is an organizational guru, master communicator, and a powerhouse of execution—able to adeptly manage multiple priorities, safeguard executive time, and ensure smooth operations across various business functions without overlooking important details.Key ResponsibilitiesExecutive & Business SupportDeliver high-level administrative and operational support across five businesses concurrently.Anticipate executive needs, proactively address potential challenges, and resolve issues before they escalate.Serve as a trusted gatekeeper and strategic partner to senior leadership.Calendar, Inbox & Communication ManagementOversee complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero.Manage scheduling across multiple businesses, time zones, and stakeholders efficiently.Handle internal and external communications with clarity, professionalism, and urgency.Operations & ExecutionTrack action items, deadlines, and deliverables across all businesses.Collaborate with internal teams, vendors, and partners to ensure seamless execution of tasks.Prepare documents, summaries, and reports with meticulous attention to detail.High-Intensity Workflow ManagementHandle a high volume of tasks and rapidly changing priorities without faltering.Excel in a fast-paced, results-oriented environment.Execute tasks quickly, accurately, and consistently under pressure.

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