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Requirements:Fluent, clear, and professional English communication (both spoken and written)Prior experience as an Executive Assistant, Virtual Assistant, or in a similar capacityA reliable internet connection and a fully equipped work-from-home setupExceptional organizational and time-management skillsAble to work Monday to Friday, 9 AM – 5 PM ESTProficient English speaking is essential!
About the job
Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly.
Key Responsibilities:
Oversee and manage online business listings effectively
Engage with business sellers through phone and email communications
Keep a detailed record of conversations and follow-ups in an organized manner
Deliver daily updates and reports regarding communications and progress
About Remote VA
At Remote VA, we are committed to fostering a collaborative environment where talent thrives. Our team is dedicated to supporting our clients with exceptional service, and we value every member's contribution to our success.
MyOutDesk connects skilled professionals in the Philippines with U.S.-based companies, supporting growth through remote collaboration. Since 2008, the company has offered stable, long-term remote roles across industries such as real estate, healthcare, finance, and professional services. This Brokerage Assistant position supports a growing commercial and ind…
Full-time|PHP 60K/mo - PHP 75K/mo|Remote|Remote — Metro Manila, Philippines
Position: Executive Assistant for an Australian Mortgage BrokerageSalary: PHP 60,000 - 75,000/monthWorking Hours & Conditions: Full-time, aligned with Australian business hours (Remote)Holidays: Observance of Australian public holidaysABOUT THE COMPANY: Our client is a distinguished financial brokerage located in Melbourne, Australia, specializing in impactful lending solutions across residential, commercial, and asset finance sectors. They serve as a vital connection between a diverse array of clients and over 40 leading Australian lenders, facilitating seamless access to capital for property investors and business owners.Guided by a commitment to transparency and strategic wealth creation, the firm stands out by offering customized financial architecture instead of generic products. By merging extensive credit knowledge with a modern, agile service model, they have earned a reputation as a trusted leader for clients seeking clarity and a competitive edge in a complex market.OVERVIEW:We are on the lookout for a highly skilled Executive Assistant with specific experience in the Australian mortgage sector to act as a strategic partner to the Principal Broker. This dynamic, client-facing position requires a unique combination of technical mortgage knowledge and exceptional communication abilities. Responsibilities include managing the front-end loan process, maintaining the existing client database, and providing direct strategic support to the Principal Broker to ensure no lead or expiring rate is overlooked.KEY RESPONSIBILITIES:Front-End Administration & Data Management (30%):Serve as the initial point of contact for document collection, ensuring all client files are complete and compliant.Proactively engage with clients to resolve any information gaps and accurately file all data within the CRM.Portfolio Management & Client Retention (40%):Oversee the existing loan portfolio by tracking pricing, interest-only expiries, and fixed-rate expiries.Conduct proactive outreach to ensure every client in the database is contacted at least twice a year, thereby maintaining high retention and satisfaction rates.Executive Support & Ad-hoc Operations (30%):Provide high-level support to the Principal Broker, including requesting valuations and obtaining lender pricing for live deals.Manage variations and provide critical reminders to the Principal to ensure timely follow-ups on all active opportunities.QUALIFICATIONS (MUST HAVES):Experience: Proven track record in the Australian Mortgage Broking industry.Communication Skills: Exceptional verbal and written communication capabilities.
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Job Title: Virtual Assistant (VA)Position Type: Full-Time, RemoteWorking Hours: Aligns with U.S. client business hours, with flexibility based on client requirements.About the Role:Pavago is on the lookout for a dedicated Virtual Assistant to deliver exceptional administrative and operational support from a remote location. This position demands a unique blend of organizational prowess, effective communication skills, and technological proficiency to manage a diverse range of responsibilities, including scheduling, correspondence, data management, and project assistance. As a Virtual Assistant, you will play a vital role in ensuring seamless daily operations, meeting deadlines, and empowering the client to concentrate on high-priority tasks.Key Responsibilities:Administrative Support:Efficiently manage calendars, coordinate meetings, and schedule calls.Create and distribute correspondence (emails, memos, documents).Document meeting notes and monitor follow-up tasks.Data & Document Management:Input, update, and maintain records in spreadsheets, CRMs, or project management systems.Organize and oversee digital filing systems (e.g., Google Drive, Dropbox, SharePoint).Generate reports or summaries for client evaluation.Research & Task Execution:Perform online research (competitors, vendors, market trends).Summarize findings into well-structured reports or presentations.Assist with small-scale projects and ad-hoc requests.Customer & Vendor Support:Address basic client inquiries or direct them to the appropriate team member.Oversee vendor communications and follow up on pending matters.Operations & Project Support:Support invoicing, expense tracking, and light bookkeeping tasks (if necessary).Assist in maintaining project schedules and updating task management tools (e.g., Trello, Asana, Notion, Monday.com).Are You the Right Fit?Highly organized multitasker who thrives in a dynamic environment.Excellent written and verbal communication skills.Quick learner comfortable with new tools and technologies.Discreet, trustworthy, and proactive in anticipating needs.Required Experience & Skills:1–2 years of experience in administrative or virtual assistant roles.Proficient in Microsoft Office Suite and Google Workspace.Strong organizational and time management skills.Reliable internet connection and ability to work independently.Preferred Experience & Skills:Familiarity with CRMs (e.g., HubSpot, Salesforce, Zoho) and project management tools (e.g., Asana, Trello, Notion).Basic knowledge of invoicing, bookkeeping, or light finance support (e.g., QuickBooks, Xero).Experience supporting entrepreneurs, startups, or remote-first teams.
Remote Assistant Accountant (Philippines) Location: Remote , Philippines Compensation: $1,200 AUD - $1,500 AUD per month Employment Type: Independent Contractor Agreement Schedule: Australian business hours (about 9 AM - 5 PM, Monday to Friday). As a contractor, manage your own time while supporting collaboration during these hours. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. For this position, the client will engage you directly as an independent contractor. All work is fully remote from your home. About the Client The client is a respected commercial services provider operating across Australia’s eastern states. They deliver building maintenance and refurbishment, serving major corporations and government bodies. Projects include everything from urgent maintenance and insurance repairs to large-scale facility upgrades. Role Overview The Assistant Accountant manages the full accounts payable and receivable cycle. This includes handling supplier and customer transactions, supporting cash flow, and helping to maintain smooth financial operations. Accuracy, confidentiality, and professionalism are essential, along with strong collaboration skills for working with both internal teams and external partners. Main Responsibilities Process payments to suppliers and clients promptly and accurately, ensuring cash flow is balanced. Handle supplier invoices: match purchase orders, enter invoices, code transactions, and process payments. Monitor accounts payable and receivable inboxes, addressing or redirecting queries as required. Create and send sales invoices based on project progress claims. Allocate customer payments to the correct ledgers. Follow up professionally on outstanding customer payments. Complete monthly supplier statement reconciliations and resolve any discrepancies. Troubleshoot and resolve issues in accounts payable, receivable, and purchase order systems. Payroll and Compliance Process monthly payroll accurately and on schedule. Prepare and file monthly payroll tax returns for all relevant states. Assist with compliance for BAS, superannuation, and payroll tax obligations. Financial Reporting and Controls Maintain the general ledger, including balance sheet reconciliations and banking tasks.
Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.
As an Administrative Assistant at CrewBloom, you will play a crucial role in optimizing and executing various employee-related functions within our HR department and across the organization. The ideal candidate will collaborate with multiple departments on a variety of projects while maintaining exemplary attention to detail and confidentiality.Starting Rate: $5 USD per hour.Key Responsibilities: Facilitate new employee onboarding processes through the HRIS system. Conduct thorough background checks and coordinate drug testing. Oversee the offboarding process for employees transitioning out of the company. Handle requests for employment verification efficiently. Organize travel arrangements for employees as needed. Process and fulfill purchase requests for the company. Manage equipment orders and ensure timely delivery. Oversee mail distribution and package management. Print and organize departmental checks. Maintain and update the document management system. Assist in managing the organization’s learning management system. Coordinate company-wide meetings and communication events. Support HR-related events and activities planning. Contribute to various projects as required. Update and manage the company’s recognition and announcement website. Provide backup support to the HR Generalist. Perform additional duties as required. Qualifications: A minimum of 1 year of experience in an office environment. Ability to navigate multiple windows/browsers and perform extensive internet research, with a typing speed of 45 WPM. Proficient in G-Suite and Microsoft Office applications. Able to work at a computer for extended periods. Quick and accurate data entry skills are essential. MUST be flexible to work in the US Timezone. Must have a designated workspace for the provided device with appropriate backup solutions. Technical and Work Environment Requirements: Internet Connection: A primary connection with a minimum speed of 15 Mbps and a backup connection of at least 10 Mbps that can sustain work during power outages. Primary Device: Desktop or laptop with at least Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor and a minimum of 8 GB RAM. Backup Device: Must meet or exceed the performance of an Intel Core i3 processor.
Join our innovative multi-brand consumer goods company as an Executive Assistant to the CEO. This full-time, remote position offers a unique opportunity to support vital business and personal initiatives while working closely with leadership. You will play a crucial role in ensuring effective business execution, with an emphasis on organization and proactive support across various operations.The ideal candidate will possess exceptional written communication skills, particularly in drafting professional emails, and will thrive in a fast-paced environment where anticipating needs is paramount. This role is perfect for a self-starter who values independence and comprehensive executive support.Key Responsibilities:Provide comprehensive executive support to the CEO, managing both business operations and selected personal tasks.Execute business initiatives with great attention to detail, maintaining organizational systems and processes.Anticipate executive needs and address potential gaps proactively to ensure seamless operations.Draft and manage high-level communications, ensuring clarity and professionalism.Coordinate and oversee multiple projects simultaneously to prevent any initiatives from stalling.
Onboarding Specialist (RVA PH)Join Remote VA as an enthusiastic Onboarding Specialist to play a vital role in creating a smooth and rewarding onboarding experience for our new team members. In this position, you will facilitate the onboarding process, assisting new employees in their integration into our dynamic remote work culture. We are looking for a highly organized, communicative individual who is committed to enhancing the employee experience right from the start.Key Responsibilities: Manage and streamline the onboarding process for new hires, ensuring all documentation is accurately completed and submitted on time. Conduct engaging welcome sessions to introduce new employees to our company culture, policies, and operational procedures. Act as the primary resource for new hires throughout their onboarding journey, addressing questions and providing necessary support. Collaborate with various departments to develop onboarding materials, including training schedules and resources. Track the progress of new employees during their onboarding period and collect feedback to continually improve the onboarding experience. Assist in setting up accounts and access for new hires, ensuring they have the necessary tools to start their roles effectively. Keep accurate records of onboarding activities and provide regular updates to HR and management. Stay updated on best practices in onboarding and employee integration.
Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress
At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:Position: Executive AssistantMonthly Salary: $1,800 - $2,500Work Hours: 40 hours per week==================================================To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.Application Requirements:1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.
Full-time|Remote|Remote — Metro Manila, Philippines
Join our dynamic team at findstarfish as a Virtual Assistant! We are looking for highly organized and motivated individuals to support our global network of businesses.
Join RemoteVA PH as a Technical Analyst and unleash your passion for data and technology! In this role, you will support our consulting practice in the insurance technology sector, collaborating with forward-thinking clients who are leveraging technology to expand their business capabilities. Key Responsibilities:Develop and refine reports, dashboards, and data workflows utilizing Excel and SQL.Assist in platform expansion initiatives and integrations.Implement AI tools to improve operational efficiency and output quality.Support Python-based integrations with external systems.Engage with clients to identify their business requirements and provide tailored technical solutions.
Join RemoteVA PH as a talented Drafter, where your expertise in AutoCAD and Autodesk Revit will shine. We are looking for an individual who is not only meticulous and creative but also adept at producing high-quality technical drawings and design documentation. Experience in interior design and the development of comprehensive presentation packages (spec books) will be greatly valued.Key Responsibilities- Generate precise architectural and structural drawings utilizing AutoCAD and Revit.- Collaborate effectively with design teams to ensure project specifications are met with accuracy.- Create detailed presentation packages, encompassing spec books, layouts, and visual renderings.- Revise and update drawings based on feedback from clients or engineering teams.- Maintain compliance with company and industry standards in all drafting tasks.
remote-raven is hiring a Property Management Operations Assistant based in the Philippines. This fully remote position supports daily property management activities and helps maintain smooth operations for clients. Role overview This role centers on assisting with property management tasks and collaborating with a remote team. The focus is on keeping daily processes running efficiently and helping to deliver a positive experience for clients. Collaboration Work closely with team members who are committed to delivering reliable property management services. Communication and teamwork are key parts of the job. Location This is a remote position open to candidates based in the Philippines.
Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory
Job Title: Intake SpecialistJob Type: Long-term, full-time contractorWorkplace: RemoteAt HireHawk, we are dedicated to bridging the gap between exceptional global talent and top-performing U.S. companies. We pride ourselves on identifying outstanding professionals who combine expertise with a proactive approach in their roles. Our mission is to empower candidates to advance their careers while providing our clients with dependable, remote-ready talent that delivers impactful results from day one.We are seeking a meticulous and compassionate Intake Specialist to serve as the initial touchpoint for prospective clients. In this position, you will manage incoming inquiries, collect essential information, and facilitate a seamless and professional intake process. Your contributions will significantly influence the first impression clients have of our organization.Your responsibilities will include:Responding to inbound calls, emails, and chats from potential clients.Conducting preliminary intake interviews and gathering pertinent information.Accurately recording client information in our CRM or internal systems.Evaluating inquiries and directing cases to the appropriate teams.Following up with leads to ensure the completion of the intake process.Upholding a high standard of professionalism and empathy in all interactions.Meeting response time and conversion KPIs.
Full-time|Remote|Remote — Metro Manila, Philippines
Join Findstarfish, a forward-thinking company dedicated to transforming the landscape of work for businesses globally! We are on a mission to be the premier partner for organizations striving to create exceptional teams and streamline their operations. We are seeking a talented Executive Assistant to join our team immediately!Key Responsibilities Manage the creation and dispatch of invoices and statements, track payments, and maintain records of company expenditures. Research industry trends and best practices, compiling data into comprehensive reports for comparative analysis. Organize and maintain documents and files systematically. Conduct data entry tasks including preparing lead lists, meeting minutes, transcribing recordings, and organizing payroll information. Source products, procure goods, and manage sample requests. Update and manage marketing and sales campaign data through a CRM system. Oversee project monitoring, facilitate internal communications, and organize company information efficiently. Coordinate team calendars to avoid conflicts and ensure timely preparation for client meetings. Arrange travel itineraries, including hotel bookings and car rentals. Handle incoming calls and manage appointment scheduling and inquiries. Respond to emails, organize client correspondence, and keep inboxes organized based on client preferences. Compile and synthesize data into organized reports and presentation materials. Manage video uploads, address negative reviews, and maintain an up-to-date account profile. Perform various ad hoc tasks as required. RequirementsAt least 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.) Bachelor's degree or relevant certification required Exceptional communication skills via phone, email, and instant messaging Proficient in English, both written and verbal (minimum B2 level) Strong organizational and time management skills Tech-savvy with knowledge of contemporary technologies, including desktop sharing, cloud services, and VoIP Experience with word processing and spreadsheet software (e.g., MS Office) Familiarity with online calendars and scheduling systems (e.g., Google Calendar) Proactive mindset and eagerness to learn Ability to work during US nighttime hours Technical Requirements Noise-canceling USB headset Functional webcam Computer with a minimum 1.8 GHz processor and 4GB RAM Primary internet speed of at least 25 Mbps via cable Backup internet speed of at least 10 Mbps Schedule: US work hours (20-40 hours per week)
Attention Candidates in the Philippines!Position: Talent Sourcing AssistantMonthly Salary: $1,500 - $2,000 AUDContract Type: Independent Contractor AgreementWork Hours: This position requires alignment with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday). However, as a contractor, you will enjoy the flexibility to manage your own schedule.About Hunt St: At Hunt St, we specialize in connecting Australian companies with exceptional remote talent in the Philippines. This role involves direct engagement with our client as an independent contractor—please note that we are not an outsourcing agency. All positions are fully remote, allowing you to work from the comfort of your home.About Our Client: We are dedicated to supporting significant mining, energy, and infrastructure projects by linking organizations with skilled professionals who drive complex initiatives forward. With profound industry knowledge and a people-first approach, we aid clients in cultivating high-performing teams while simplifying contractor management and compliance. Our mission is straightforward: enhance project delivery to be more efficient, safer, and smoother through the right talent at the right time.Role Summary: The Talent Sourcing Assistant will support our delivery team by reactivating talent from our extensive candidate database and organizing talent pools within our systems, guaranteeing quick access to pre-qualified candidates across essential disciplines.Performance Goals: Recruit and facilitate the filling of active roles through effective talent pool management.Engage in 80 candidate talent pool conversations and reactivations weekly.Execute 50 direct approaches via database/LinkedIn/Seek each week.Float 15 candidates to the internal delivery team per week.Select 5 candidates for internal interviews weekly.Maintain accurate JobAdder notes and updates.Achieve a response rate of over 30% on LinkedIn InMails.Networking and BrandingExpand to 500+ LinkedIn connections.Post or interact with the company page on LinkedIn twice weekly.Receive 3 candidate referrals or leads weekly.Client and Customer SatisfactionMaintain a Recruiter Insider Score of over 95%.Secure 2 Recruiter Insider testimonials monthly.Key Responsibilities:Identify, screen, and establish relationships with both active and passive candidates in the market to enhance the internal Talent Pool.Accurately document and update notes and activities within JobAdder.Provide recommendations on the optimal utilization of services and sourcing strategies conducted through JobAdder.
