About the job
Job Description: Dynamic Real Estate Executive Assistant
Position Overview We are in search of a motivated and exceptionally organized Real Estate Executive Assistant to deliver extensive administrative and operational support to our senior executives. The ideal candidate will possess a background in real estate or property management, excellent communication abilities, and the capacity to juggle multiple priorities in a dynamic environment.
Key Responsibilities
- Offer high-level administrative support, including managing calendars, scheduling appointments, and arranging travel.
- Draft, revise, and oversee correspondence, reports, contracts, and presentations pertinent to real estate dealings.
- Facilitate meetings with clients, investors, brokers, and property managers.
- Organize and maintain property files, lease agreements, and transaction documentation.
- Assist in generating financial reports, budgets, and summaries of property performance.
- Perform market research and compile data to aid in real estate decision-making.
- Coordinate with internal teams and external partners to ensure seamless operations.
- Handle sensitive information with confidentiality and professionalism.
- Assist executives in project management, ensuring timely completion of goals and deliverables.
- Utilize digital tools and platforms (CRM systems, property management software, MS Office, Google Workspace) effectively.
- Develop basic spreadsheets and charts, and manage calendar invites on behalf of department heads.
Qualifications
Education & Experience
- Bachelor’s degree in Business Administration, Real Estate, or related field is preferred.
- At least 3–5 years of experience as an Executive Assistant, preferably within the real estate or property management sector.
- Demonstrated ability to support senior executives and handle complex scheduling tasks.
Technical Skills
- Expertise in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).
- Exceptional organizational and project management skills.
- Capability to prepare professional-grade reports and presentations.
- Skilled in creating spreadsheets, charts, and managing calendar invites.
Soft Skills
- Outstanding written and verbal communication skills.
- Meticulous attention to detail and adeptness at multitasking.
- Discretion in managing sensitive and confidential information.
- Exemplary professional demeanor coupled with strong interpersonal skills.
- Able to work independently as well as collaboratively within a team.
