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What We’re Looking For:RELIABILITY: Consistent attendance and full-shift availabilityEFFICIENCY: Ability to meet deadlines while managing multiple tasksINITIATIVE: A proactive and self-driven approach to task completionEXPERIENCE: A minimum of 2 years in virtual assistant or ecommerce support rolesFamiliarity with Klaviyo, Mailchimp, Yotpo, Magento, and MS Word is advantageous (training provided if necessary)
About the job
Join RemoteVA as a dedicated Ecommerce Virtual Assistant, where your reliability and initiative will make a significant impact on our expanding team. The ideal candidate is experienced, self-motivated, and capable of working autonomously with minimal supervision. If you thrive in a dynamic environment and excel at meeting deadlines, we want to hear from you!
Key Responsibilities:
Oversee daily administrative and ecommerce support tasks
Facilitate customer support and manage order processing
Assist in coordinating and launching email campaigns using Klaviyo or Mailchimp
Create engaging social media posts and respond to inquiries
Manage product reviews and feedback using Yotpo
Update and manage products through Magento
Perform general virtual assistant duties including report generation and document formatting (MS Word), and basic data entry
About RemoteVA
RemoteVA is a leading provider of virtual assistant services, specializing in ecommerce support. We empower our clients to achieve their business goals through reliable and efficient virtual assistance. Join our team and be a part of a dynamic work culture that values your contributions.
Role Overview Hunt St seeks a Healthcare Virtual Assistant to support an Australian healthcare practice. This remote role centers on administrative and patient support tasks, helping ensure daily operations run smoothly and patients receive attentive service. About Hunt St Hunt St connects Australian businesses with skilled remote professionals from the Phil…
Join Our Innovative Team as a Healthcare Virtual Assistant!At Wing, we are on a mission to revolutionize the workplace for companies around the globe. We are dedicated to being the go-to solution for businesses looking to build top-tier teams and streamline their operations. We are eagerly seeking a talented Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately input patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist in processing insurance claims, verifying patient insurance details, and addressing billing inquiries and documentation.5. Respond to patient inquiries, offering information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, preparing reports, and maintaining comprehensive records.7. Ensure compliance with HIPAA and privacy regulations while maintaining patient confidentiality.8. Coordinate the distribution of medical records to various departments and healthcare professionals as directed by the Managing Physician.9. Perform ad hoc tasks as needed.
Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This job description outlines a general overview for the position of Healthcare Virtual Assistant. Specific tasks and tools will be communicated in detail during the final interview stage. Make sure to apply for the position that aligns with your qualifications and location. We prioritize applicants who demonstrate a capability to excel in this role!Healthcare Virtual Assistant (Remote)At Wing, we are on an exhilarating journey to reshape the future of work for businesses around the globe! Our goal is to become the go-to resource for companies seeking to assemble remarkable teams and streamline their operations.We are eager to welcome a Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Manage appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Enter patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist with the processing of insurance claims, verify patient insurance details, and manage billing inquiries and documentation.5. Respond to incoming patient questions, providing information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, generating reports, and maintaining records.7. Ensure adherence to HIPAA regulations, privacy laws, and the protection of patient confidentiality.8. Coordinate the transfer of medical records to various departments and healthcare professionals as instructed by the Managing Physician.9. Perform ad hoc tasks as needed.Qualifications:• Bachelor's degree in a medical or pharmaceutical field.• Minimum of 1 year of experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Strong understanding of medical terminology and practices.• Proficient in EHR/EMR systems and capable of resolving common technical issues.• Knowledge of healthcare privacy regulations.• Excellent interpersonal skills.• Strong organizational and time management abilities with meticulous attention to detail.• Tech-savvy and familiar with contemporary technologies, including desktop sharing, cloud services, and VoIP.• Willingness to work during graveyard shifts.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Full-time|Remote|Remote — Manila, Metro Manila, Philippines
Join our dynamic team at findstarfish as a Healthcare Virtual Assistant! We are looking for highly organized and motivated individuals to support our expansive network of businesses globally. In this role, you will ensure efficient operations and contribute to the delivery of exceptional healthcare services.
Type: RemoteWork Schedule: 8am-5pm PSTStart Date: ASAPCompany Overview:Helper Heroes is dedicated to revolutionizing home care support across the U.S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience through compassion, innovation, and efficiency, ensuring that our clients and their families receive the highest quality of support.Position Overview:We are looking for a highly organized and detail-oriented Executive Virtual Assistant to provide top-tier, strategic support to a multi-business CEO in the homecare industry. This role demands a professional who can exercise independent judgment, maintain a high level of maturity, and present information clearly and concisely. The ideal candidate will possess exceptional communication skills and advanced proficiency in systems and processes.Key Responsibilities:1. Executive Communication & Judgment- Effectively manage the executive's inbox, exercising discretion and professionalism.- Craft polished and professional email communications with an executive tone.- Deliver structured and concise reporting for decision-making.- Confidently seek clarification on incomplete instructions.- Conduct thorough research and prepare insightful briefs for the executive's review.2. Systems Proficiency & Operational Support- Master the AxisCare CRM to support operational workflows and maintain data integrity, while generating simplified reports for strategic insights.- Utilize RingCentral to track communications and ensure organized follow-ups.- Coordinate meetings using Microsoft Teams, managing agendas, minutes, and action items proficiently.- Maintain organized executive dashboards in Excel for milestone tracking and relationship management.- Prioritize and manage the executive's calendar effectively.
Join our dynamic Clinical Operations team as a Virtual Assistant specializing in healthcare services. We are looking for a highly organized, detail-focused, and proactive individual who will work collaboratively with team members to provide exceptional service to our clients as they navigate their health journeys. You will play a pivotal role in overseeing critical processes including lab testing, advanced diagnostics, clinician consultations, and comprehensive health navigation support. The perfect candidate thrives in a fast-paced environment, displays a strong sense of ownership, and takes initiative to deliver outstanding support.Key Responsibilities:Member SupportSystem and Workflow Oversight: Develop an in-depth understanding of systems and platforms to deliver exceptional service. Monitor workflows to ensure automated processes are triggered and synchronized accurately.Appointment Management: Schedule, track, and manage member appointments with clinical partners, ensuring a smooth experience while addressing and resolving member issues promptly.Member Engagement: Enhance the member experience by ensuring they feel supported throughout their health journey.Database Management: Maintain accurate and updated records of member progress and status across baseline services.Real-Time Issue Resolution: Guarantee that at-home and in-lab appointments are executed seamlessly, providing immediate support when necessary.Chat Support: Act as the primary contact for member inquiries, responding promptly or directing to the appropriate team member as required.Clinical Partner CoordinationAssist in managing relationships with clinical vendors and revising SOPs to improve the member experience.Identify, document, and report issues with third-party laboratory partners.Audit laboratory billing (e.g., Getlabs, Labcorp) for accuracy against internal records.Operations and Problem SolvingCollaborate with Operations and Clinical teams to resolve issues promptly.Provide proactive support to members concerning administrative, operational, and baseline health issues.Identify, document, and report challenges related to operations, engineering, or customer support.Participate in weekly stakeholder meetings to advocate for members and propose enhancements to the overall experience.Track and analyze member experience metrics to discover improvement opportunities and evaluate the impact of interventions.
Job Overview: We are on the lookout for a meticulous Healthcare Administrative Assistant who will play a vital role in ensuring the smooth operation of our healthcare facilities across various locations. This position is essential for managing patient and staff schedules, overseeing important paperwork, aiding in credentialing processes, and facilitating clinical workflows. The ideal candidate will possess excellent organizational skills, be technologically adept, and have a solid understanding of healthcare compliance standards.Key Responsibilities: Coordinate and manage patient and staff scheduling across multiple locations. Organize and oversee administrative documentation and paperwork. Assist in the credentialing of healthcare providers and support clinical coordination tasks. Ensure adherence to HIPAA regulations and internal office protocols. Facilitate workflow processes and maintain compliance tracking. Update and manage electronic medical records (EMR) efficiently.
The Remote Legal Virtual Assistant role offers an exciting opportunity for a meticulous and organized professional with experience in legal support or administration. In this position, you will play a crucial role in assisting legal practitioners by managing a variety of administrative tasks essential for the efficient functioning of a legal practice.Key Responsibilities: Document Management: Prepare, review, and organize legal documents, including contracts, briefs, and case files. Research: Conduct thorough legal research and compile relevant information to aid attorneys in case preparations. Client Coordination: Facilitate client communications, schedule consultations, and support the client intake process. Administrative Support: Assist in managing the attorney’s calendar, handling email correspondence, and responding to inquiries. Your exceptional attention to detail and strong organizational skills will be vital in helping our clients maintain a smoothly running legal practice.
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
Join our dynamic team at RemoteVA Ph as a dedicated and detail-oriented E-commerce Virtual Assistant. This exciting full-time position allows you to work from home and engage with various e-commerce platforms and digital marketing tools. If you have a passion for e-commerce and are eager to contribute to our success, we want to hear from you!Key Responsibilities:- Create and manage engaging email campaigns utilizing Klaviyo.- Oversee and manage product reviews using YotPo.- Design and schedule simple social media posts to enhance our online presence.- Execute basic tasks on the Magento e-commerce platform.- Perform various administrative and virtual assistant duties as assigned.
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Full-time|$800/yr - $800/yr|Remote|Remote — Quezon, National Capital Region, Philippines
As a Medical Virtual Assistant, you will play a vital role in supporting healthcare professionals and insurance companies, ensuring the highest standards of patient care and provider efficiency. Your contributions will help streamline operations and enhance the overall healthcare experience.Key Responsibilities: Handle incoming and outgoing calls for patient inquiries, appointment scheduling, and data verification with healthcare providers and insurance companies. Demonstrate exceptional phone etiquette and professionalism. Gather patient medical histories by navigating various Electronic Medical Records (EMR) systems, including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen. Verify health insurance coverage and eligibility for patients. Provide essential administrative support through data entry, appointment scheduling, email management, record keeping, and time management. Support health promotion initiatives, explain care plans, facilitate patient admissions, and assist with new patient intakes and front-desk triage. Act as a primary liaison between patients and medical professionals, fostering strong professional relationships. Ensure compliance with HIPAA regulations in all interactions and documentation.
Join our dynamic team as a Real Estate Virtual Assistant (VA) at remote-va, where you'll provide essential support to real estate agents, property managers, and investors from the comfort of your own home. This role is integral to enhancing operational efficiency, allowing our clients to concentrate on sales, fostering client relationships, and driving business growth.Key Responsibilities:Administrative Support:Oversee calendars, arrange appointments, and coordinate meetings.Manage email correspondence, respond to inquiries, and ensure timely follow-ups.Prepare and organize essential documents, contracts, and listing agreements.Marketing and Lead Generation:Develop and schedule engaging social media content to highlight listings, open houses, and services.Generate and cultivate leads through targeted outreach via email and social media platforms.Create marketing materials, property listings, and updates for the company’s website and MLS (Multiple Listing Service).Client Relationship Management (CRM):Maintain and update CRM systems with client information, property details, and lead statuses.Engage with potential clients, send thank-you notes, and gather property feedback.Data Entry and Documentation:Input property and related data into spreadsheets, CRMs, and listing platforms.Organize and manage digital files, contracts, and property records efficiently.Property Research and Analysis:Conduct thorough market research on property values, neighborhood trends, and local real estate data.Prepare comparative market analyses (CMA) for prospective listings.Transaction Coordination:Assist in coordinating real estate transactions by managing timelines, paperwork, and communications with clients, lenders, and inspectors.Ensure that all documentation is complete and complies with industry standards.
Join our dynamic team as a Medical Virtual Assistant specializing in the healthcare and sleep clinic sectors. This remote position offers you the opportunity to support healthcare professionals, manage patient communications, and streamline administrative tasks efficiently from your own home. If you have a passion for patient care and administrative excellence, we want to hear from you!
Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.
Join RemoteVA as a dedicated Ecommerce Virtual Assistant, where your reliability and initiative will make a significant impact on our expanding team. The ideal candidate is experienced, self-motivated, and capable of working autonomously with minimal supervision. If you thrive in a dynamic environment and excel at meeting deadlines, we want to hear from you!Key Responsibilities:Oversee daily administrative and ecommerce support tasksFacilitate customer support and manage order processingAssist in coordinating and launching email campaigns using Klaviyo or MailchimpCreate engaging social media posts and respond to inquiriesManage product reviews and feedback using YotpoUpdate and manage products through MagentoPerform general virtual assistant duties including report generation and document formatting (MS Word), and basic data entry
Job Title: Virtual AssistantLocation: Remote (Availability to work within Hong Kong Time Zone required)Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (Hong Kong Time)Position Type: Full-TimeAbout the Role:We are seeking a dependable and enthusiastic Virtual Assistant to enhance our dynamic team. The ideal candidate will possess experience in managing email campaigns, customer review systems, and social media engagement. While familiarity with Klaviyo, YotPo, and various Social Media Platforms is advantageous, training on these tools will be provided as needed. This role offers flexibility with remote work hours aligned with the Hong Kong time zone.Key Responsibilities: Support the execution of Klaviyo email campaigns, including setup, scheduling, and performance monitoring Oversee YotPo for gathering and managing customer feedback Assist with social media posting across multiple platforms (content will be supplied) Perform administrative tasks to facilitate daily operations Collaborate with team members to ensure effective campaign implementation and task management RequirementsQualifications: At least 2 years of experience in a Virtual Assistant or administrative support capacity Fundamental understanding of Klaviyo, YotPo, and Social Media Platforms (experience is a plus) Exceptional organizational abilities and meticulous attention to detail Outstanding verbal and written communication skills Capability to work autonomously, adhere to deadlines, and manage multiple responsibilities Preference given to female candidates for this position
Key Responsibilities: Execute essential administrative duties, including accurate data entry and structured document management. Efficiently schedule and oversee appointments. Respond to emails in a professional and timely manner. Leverage Outlook and Excel for daily tasks and project management. Preferred: Familiarity with Xactimate for generating estimates and reports.
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
