Entry-Level Marketing Administrative Assistant

Role Overview Kioxia America Inc. is seeking a Senior Administrative Assistant/Paralegal to join the legal department in Irvine, California. This position plays a key role in supporting daily operations, handling administrative responsibilities, and helping maintain compliance standards. What You Will Do Manage administrative tasks for the legal team Assist …

Join a dynamic and collaborative team at Berkadia, where teamwork fuels success. Our investment sales platform combines top-tier deal marketing resources with local expertise and capital market insights, ensuring a seamless experience that drives results. Take your career to new heights in an environment that prioritizes both personal and professional growth. Be Backed by the Best. Be Berkadia.The Senior Administrative Assistant plays a pivotal role in supporting our Investment Sales team by managing essential administrative functions, allowing team members to concentrate on closing deals. Responsibilities include coordinating daily activities, managing schedules, and organizing workflows to boost productivity.In this role, you will:Act as a liaison between brokers and the investment sales team.Assist with deal-related tasks, scheduling, and overall organization.Manage and execute administrative duties to streamline workflow and enhance production.Input data into the company’s CRM system and maintain Excel pipelines and reports.Utilize the Microsoft Office Suite to prepare reports, presentations, and organizational charts.Prepare and submit brokers' expense reports.Prioritize assignments to ensure timely completion while maintaining a high standard of quality.Safeguard the confidentiality of sensitive information.Process and distribute a substantial volume of internal and external correspondence.Perform other assigned duties as needed.To excel in this role, you should possess:Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook, with experience in Salesforce.Commercial real estate experience is an asset.Flexibility and the ability to thrive under tight deadlines in a team-oriented environment.Exceptional attention to detail, strong organizational skills, and the capacity to manage multiple tasks simultaneously.Excellent verbal and written communication skills.The ability to effectively collaborate with individuals at all levels within the organization.A strong sense of confidentiality regarding sensitive matters.A high school diploma or GED.Seven to ten years of experience in a similar role.

Hello! Thank you for considering the Corporate Paralegal position at itcss. We encourage you to review the job details below and discuss with your current manager and HRBP to assess if your skills and experience align with this opportunity. If it feels like the right fit, we look forward to your application and the chance to connect during the interview process.- Your Human Resources TeamThe Corporate Paralegal will play an essential role in supporting our Legal Department by providing high-quality legal services, managing contracts, and driving operational excellence throughout the organization. This position is ideal for an experienced in-house paralegal who is adept at independently managing contract workflows, drafting and reviewing various agreements, maintaining corporate records, and collaborating effectively across departments while addressing complex issues as necessary.This role is crucial in overseeing contract lifecycle management, supporting corporate governance, and enhancing departmental processes.Key Responsibilities:Manage the complete contract lifecycle from initiation to drafting, negotiation, approval, execution (including e-signature), renewal, amendment, and termination, ensuring accuracy, compliance with policies, and timely completion amidst competing priorities.Draft, review, and redline a wide array of commercial agreements (such as NDAs/CDAs, MSAs, SOWs, consulting, and vendor agreements), exercising sound judgment to balance business objectives with risk management, and escalating complex or high-risk issues appropriately.Ensure contract governance and compliance by monitoring key dates and obligations, generating and analyzing reports from the contract management system, proactively communicating renewals/expirations, and supporting informed decision-making among stakeholders.Promote operational excellence in contract management by administering and optimizing the contract lifecycle management (CLM) system, maintaining templates and clause libraries in collaboration with the Legal team, improving processes, and resolving routine issues independently while providing context and recommendations for escalated matters.Assist in maintaining corporate records, including state registrations, business licenses, and necessary government filings, ensuring all submissions are accurate and timely.Collaborate effectively with internal stakeholders to address contract-related inquiries and clarify requirements.

At Morgan & Morgan, we take pride in the impact of our work. Serving as a vital advocate for millions of Americans, we stand as their last line of defense against insurance companies, large corporations, and defective products. Our dedicated team extends across all 50 states, including attorneys, client support personnel, innovative marketing experts, and operational staff, all united under one mission: For the People.SummaryWe are seeking a dedicated Litigation Paralegal to collaborate closely with a lead attorney and legal assistant. This role offers competitive compensation along with a generous bonus structure. The successful candidate will be involved in various essential tasks including but not limited to the following.

Morgan & Morgan stands as a national law firm focused on protecting consumer rights. With more than 6,000 employees, including attorneys in every state and a broad support staff, the firm works to defend individuals against insurance companies, large corporations, and unsafe products. Role Overview The Personal Injury Operations Department seeks an Operations Paralegal for its team in either Irvine or Los Angeles, California. This role supports the firm's mission to serve clients with professionalism and care. Success in this position calls for strong interpersonal skills and the ability to communicate clearly and respectfully. Adaptability and composure under pressure are essential. Key Responsibilities Communicate with clients, attorneys, and staff in a professional manner Manage tasks and deadlines in a high-volume, high-pressure setting Support the Personal Injury Operations Department with daily operations Location This position is based in Irvine or Los Angeles, California.

The Administrative Assistant is pivotal to ensuring the smooth and efficient functioning of our business operations. We are seeking an individual with a positive, can-do attitude and a strong commitment to follow-through. In this role, you will provide support across various departments, proactively solving problems as they arise, and maintaining organization and accuracy in our daily operations.This position demands flexibility, initiative, and a readiness to engage in a diverse array of administrative and operational tasks—including accounts payable, human resources, investor relations, and other evolving responsibilities as the business grows.

The Corporate Paralegal will play a pivotal role in supporting the Legal Department by delivering exceptional legal services, managing contracts, and ensuring operational excellence throughout the organization. This position is ideal for an experienced in-house paralegal capable of independently overseeing contract workflows, drafting and reviewing various agreements, maintaining corporate records, and collaborating effectively across departments while adeptly escalating complex issues as necessary.This role is critical in managing the contract lifecycle, supporting corporate governance, and driving departmental process improvement initiatives.Key Responsibilities:Manage the entire contract lifecycle, from intake through drafting, negotiation, approval, execution (including e-signature), renewal, amendment, and termination, ensuring precision, adherence to policies, and timely completion amidst competing priorities.Draft, review, and redline a diverse array of commercial agreements (e.g., NDAs/CDAs, MSAs, SOWs, consulting and vendor agreements), utilizing sound judgment to balance business goals with risk management while escalating complex or high-risk situations appropriately.Oversee contract governance and compliance, including tracking key dates and obligations, generating and analyzing reports from the contract management system, proactively communicating renewals and expirations, and aiding informed decision-making across stakeholders.Enhance operational efficiency in contract management, managing and optimizing the contract lifecycle management (CLM) system, maintaining templates and clause libraries in conjunction with the Legal team, improving processes, and independently resolving routine issues while providing clear context and recommendations for escalated matters.Assist with maintaining corporate records, state registrations, business licenses, and necessary governmental filings, ensuring that submissions are accurate, complete, and timely.Collaborate effectively with internal stakeholders to address contract-related inquiries, clarify requirements, and align on business priorities, fostering strong cross-functional relationships and contributing to team cohesion and operational success.Participate in departmental process improvement initiatives by pinpointing inefficiencies, suggesting solutions, and working with cross-functional partners to implement enhancements that strengthen overall legal operations.

itcss is hiring a Senior Executive Assistant to the CEO in Irvine, California. This role centers on supporting the CEO with a variety of administrative tasks and ensuring the executive office operates efficiently. What you will do Oversee the CEO’s calendar, managing daily schedules and prioritizing commitments Arrange and coordinate meetings and appointments Act as a point of contact between the CEO and other departments Handle sensitive and confidential information with discretion Identify needs in advance and address issues before they arise Location This position is located in Irvine, California, United States.

Role overview TarsusRx is hiring a Senior Executive Assistant to support the CEO in Irvine, California. This position centers on managing the CEO’s schedule, communications, and presence, with an emphasis on strategic alignment, leadership engagement, and company operations. Executive partnership and time management Design and oversee the CEO's calendar to reflect company priorities, leadership meetings, governance activities, and public events. Balance internal meetings, Board sessions, investor activities, and external engagements. Organize meetings to ensure stakeholders receive consistent and clear messaging. Protect time for strategic planning, anticipating high-demand periods such as earnings calls, Board meetings, product launches, sales events, and investor conferences. Coordinate with the Chief of Staff on Executive Team operations, including agendas, materials, and pre-reads for the CEO. Track action items and encourage accountability within the leadership team. Partner with the Chief of Staff and CHRO to facilitate quarterly planning, offsite meetings, and company-wide initiatives. Prepare the CEO for business reviews, sales and leadership meetings, and national or regional conferences. Support the CEO’s internal presence to ensure it remains strategic and aligned with company messaging. Provide proactive support outside standard business hours when needed, especially during busy cycles or travel. Assist in updating executive office systems for better efficiency, security, and scalability. Offer leadership and mentorship to the Executive Assistant team. CEO presence and visibility Manage the CEO’s brand and leadership presence both internally and externally. Develop briefing materials that cover organizational sentiment, commercial performance, R&D milestones, and cultural themes. Collaborate with Corporate Communications, Investor Relations, and Commercial Leadership to maintain unified messaging. Balance the CEO’s exposure across functions to strengthen engagement without overcommitting. Board and governance support Build and maintain relationships with the Board of Directors and Board advisors. Serve as the operational liaison for Board and Committee meetings.

Role Overview Stanbridge College in Irvine, California is seeking an Administrative Assistant to help keep daily operations on track. This position plays a key part in supporting administrative functions, handling communications, and maintaining an organized workflow across the team. What You Will Do Support routine administrative tasks to keep operations efficient Manage communications within the office and with external contacts Help ensure processes run smoothly and deadlines are met

Job SummaryWe are seeking a highly skilled Senior Systems Administrator to take on a pivotal role within our technical team at Megazone. This position focuses on managing and executing complex data center projects, requiring a deep understanding of client environments and the ability to work collaboratively with technical teams. The successful candidate will possess extensive hands-on experience with VMware, Windows, and Linux server environments, as well as expertise in storage systems and physical data center operations. The ideal applicant will demonstrate a proactive approach to problem-solving and possess strong communication skills to effectively engage with both client stakeholders and our internal cloud migration teams.Key ResponsibilitiesData Center Project Execution & Client Collaboration:Lead the technical execution of data center infrastructure projects independently from inception through to successful completion.Collaborate closely with client data center teams, including systems, network, and security administrators, to ensure a thorough understanding of their environments and requirements.Work in partnership with internal cloud migration teams to facilitate hybrid initiatives and data center exit strategies.VMware Infrastructure Management:Design, implement, and maintain the on-premise VMware vSphere infrastructure, focusing on ESXi hosts, vCenter Server, vSAN, and related virtualization components.Enhance the virtual environment for optimal performance, availability, and scalability.Manage vMotion and storage migration tasks, including hardware refreshes within the data center.Server & Systems Administration:Oversee a mixed Windows and Linux server environment, ensuring high levels of availability and robust security.Administer Windows Server infrastructure, including Active Directory, Group Policy, DNS, and DHCP.Conduct patching, upgrades, and maintenance for both Windows and Linux operating systems.Storage and Data Center Operations:Manage storage infrastructure, including SAN, physically attached storage, and object storage, ensuring data integrity and availability for virtualized environments.Physically engage in data center operations to rack, stack, and cable servers, storage, and networking equipment.

CONFIDENTIAL APPLICATIONS - APPLY WITH ASSURANCEFull-time: In Office, Irvine, CA Salary: $60K-$85K, depending on experienceTORKLAW is not just an award-winning personal injury law firm; we are a dedicated team passionate about advocating for individuals during some of the most challenging times in their lives. Our commitment to delivering exceptional client experiences and impactful results is guided by our core values: Radical Authenticity, Relentless Pursuit of the Win, Growth Mindset, Ownership, Results-Driven Focus, Mutual Respect, and Unwavering Integrity.We are looking for a seasoned and empathetic Paralegal to assist in navigating significant personal injury cases from inception to resolution. This role offers the chance to advocate fiercely for clients and contribute to a collaborative and supportive team environment, handling intricate, high-stakes cases and making a meaningful impact on the lives we serve.Key Responsibilities:Your role as a paralegal will encompass various tasks throughout the case lifecycle, including but not limited to:Providing compassionate and empathetic communication with TORKLAW clients.Administering and maintaining the electronic document filing system.Drafting legal documents including complaints, discovery responses, memoranda, pleadings, and affidavits.Finalizing and proofreading drafts with precision.Managing the attorneys’ calendar, including scheduling appearances and deadlines.Preparing notices, scheduling depositions, and serving subpoenas.Securing medical records from healthcare providers.Collecting healthcare lien information.Assisting in fact investigations.

Join our dynamic team at Sonsoft Inc. as a Senior Oracle Database Administrator. We are seeking a highly skilled professional with extensive experience in managing Oracle databases. You will be responsible for the performance, integrity, and security of our database systems. This role involves troubleshooting database issues, optimizing database performance, and ensuring data recovery and backup strategies are in place.

uniteklearning seeks an Executive Assistant in Irvine to support company leadership and keep daily operations on track. This position plays a key part in managing schedules, organizing meetings, and handling administrative tasks that contribute to the company’s ongoing growth. Key responsibilities Maintain and organize executive calendars Coordinate meetings, including arranging logistics and managing follow-up actions Support a range of administrative needs as they arise What we look for Strong organizational abilities A proactive, solutions-oriented mindset Comfort with managing several priorities at once

Role Overview Mariners Church is looking for an IT Systems Administrator to support and manage our technology infrastructure in Irvine. This position plays a key role in keeping our systems reliable and accessible for both staff and congregation. What You Will Do Maintain and monitor IT systems to ensure smooth daily operations Provide technical support to staff and address technology issues as they arise Help manage hardware, software, and network resources across the organization About Mariners Church Mariners Church serves the Irvine community, focusing on creating meaningful experiences and dependable support for our congregation and team members.

field-ai is hiring a Senior Executive Assistant based in Irvine, CA. This role plays a key part in supporting executive leadership and keeping daily operations organized. The position also helps maintain clear communication among different departments. Responsibilities Oversee complex calendars and schedules for executive team members Arrange meetings, appointments, and company events Act as a communication link between leadership and various teams Requirements Strong organizational abilities Keen attention to detail Proactive mindset for solving problems

Join our dynamic team at dstaff as a SBA Loan Administrator. In this pivotal role, you will leverage your expertise in Small Business Administration (SBA) loans to oversee the loan administration process, ensuring compliance, efficiency, and exceptional service delivery.You will be responsible for managing loan documentation, coordinating with clients and lenders, and ensuring that all transactions adhere to regulatory standards. If you thrive in a fast-paced environment and possess a strong understanding of SBA processes, we want to hear from you!

Join our dynamic team at sbtglobalinc as a Korean Bilingual Office Administrator. We are looking for an organized and detail-oriented professional to manage our office operations effectively. This role requires proficiency in Korean and English, making it essential for maintaining communication with our diverse clientele.

Join Sonsoft Inc. as a Tableau Administrator. In this pivotal role, you will be responsible for managing and optimizing Tableau server environments, ensuring high availability and performance. Your expertise in data visualization will empower our teams to make data-driven decisions effectively.