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Experience Level
Experience
Qualifications
To be successful in this role, you should possess:Strong organizational skills and attention to detail. Exceptional communication and interpersonal abilities. Proven experience as an executive assistant or in other administrative roles. Ability to work independently and as part of a team. Proficiency in MS Office Suite and other relevant software. Understanding of office management procedures.
About the job
Harbor is a private equity-backed global professional services firm with about 1,000 strategists, technologists, and operational specialists. The team partners with leading law firms, corporations, and legal departments to deliver strategies, legal technology solutions, and operational intelligence.
Role Overview
Harbor is growing its presence and seeks an experienced Executive Assistant and Office Lead for the Moncton, New Brunswick office. This hybrid position combines executive support with office management, offering broad responsibilities and direct involvement in business operations.
Main Focus Areas
Executive support and strategic partnership with senior leaders
Office leadership and administration (primarily in Moncton)
What You Will Do
This role ensures the Moncton office runs smoothly and meets high operational standards. The Executive Assistant and Office Lead enables senior executives to work efficiently and strategically. The position goes beyond standard administrative tasks, blending executive support with hands-on office leadership.
About Harbor Global
Harbor is a leading professional services firm committed to excellence and innovation. We pride ourselves on our collaborative approach and our ability to deliver tailored solutions that drive success for our clients. Our team is composed of professionals dedicated to fostering a culture of growth and support, making Harbor a great place to advance your career.
Join our dynamic team at Accor Hotels as an Assistant Front Office Manager. In this pivotal role, you will play a key part in providing exceptional service to our guests while supporting the Front Office Manager in overseeing daily operations. Your leadership will ensure that our front desk team delivers a seamless and memorable experience for all visitors.
Role Overview Accor Hotels is hiring an Overnight Assistant Front Office Manager for the Vancouver location. This role takes charge of front office operations throughout the night shift, with a focus on smooth processes and guest satisfaction. Key Responsibilities Supervise front office staff during overnight hours Respond to guest inquiries and resolve issues as they arise Uphold high service standards and ensure consistent guest experiences What We Look For Experience in hospitality or hotel front office roles Leadership skills and the ability to guide a team Strong communication and problem-solving abilities
Join our dynamic team at AccorHotels as a Front Office Manager, where you will play a vital role in delivering exceptional guest experiences. You will oversee the front office operations, ensuring a seamless check-in and check-out process while managing a team dedicated to providing outstanding customer service. Your leadership will inspire your staff to uphold our brand's high standards of hospitality.
Role overview Accor Hotels in Victoria seeks an Assistant Director of Front Office, Reservations & Royal Service. This leadership role guides daily operations for the front office and reservations teams, with a strong focus on delivering seamless service and creating memorable guest experiences. Attention to detail and a commitment to personalized service are central throughout each stage of the guest journey. Key responsibilities Supervise front office and reservations teams, maintaining high standards of service and operational efficiency Enhance guest satisfaction by providing tailored service and proactively resolving issues Mentor and motivate staff to help them achieve both individual and team objectives Apply operational best practices in line with Accor brand standards Review operational and guest data to support decisions that improve revenue and guest satisfaction Requirements Background in hospitality leadership, especially in front office or reservations Strong communication skills and experience mentoring teams Comfort with analyzing data and using insights to guide decisions Dedication to delivering consistent, high-quality guest service
Accor Hotels is hiring a Front Office Manager in Toronto to lead the front office team and ensure guests enjoy a smooth, memorable stay. This role centers on overseeing daily operations, supporting staff, and maintaining consistent service quality from arrival to departure. Key responsibilities Oversee and coordinate all front office activities each day Manage, guide, and support front office staff members Uphold high standards for guest service and satisfaction Look for ways to improve both operations and the guest experience Location This position is based in Toronto.
Role Overview The Wickaninnish Inn, a Relais & Châteaux property in Tofino, is seeking a Front Office Supervisor. This position guides the front office team and helps ensure every guest receives attentive, thoughtful service throughout their stay. What You Will Do Lead and support front office staff in daily operations Oversee scheduling to ensure coverage and smooth workflow Maintain high service standards and attention to detail Foster a welcoming atmosphere for guests and team members What We Look For Experience supervising or leading a hospitality or guest services team Strong organizational skills and a focus on service quality Commitment to creating memorable guest experiences Comfort working in a setting where priorities can change quickly
Join the prestigious The Wickaninnish Inn as a Front Office Supervisor, where your leadership will enhance our guests' experiences. You will oversee front office operations, ensuring the highest level of guest satisfaction and operational efficiency. If you are passionate about hospitality and possess exceptional interpersonal skills, this role is for you!
Spellbook is the leading AI copilot for transactional lawyers, seamlessly integrating with Microsoft Word to empower legal teams in drafting, reviewing, and negotiating contracts with remarkable efficiency—up to 10 times faster and more accurately. With over 4,000 law firms, in-house teams, and solo practitioners using Spellbook to streamline their workflows and eliminate tedious contract tasks, we are transforming the legal landscape.Supported by prominent investors such as Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures, we recently secured $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing our total funding to over $80 million.*This is an existing vacancyABOUT THE ROLEIn the capacity of Executive Assistant and Office Manager, you will offer vital administrative support to our executive leadership team while ensuring the smooth operation of our Toronto office. Your contributions will enable executives to concentrate on driving growth and strategic initiatives, making you the key facilitator of our office’s daily functions.RESPONSIBILITIESExecutive Assistant SupportDeliver comprehensive administrative assistance to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, and VP Finance.Assist executives with scheduling, calendar management, travel arrangements, and overall operational support.Organize both domestic and international travel, including flights, accommodations, and detailed itineraries for the team.Collaborate with various teams to support executive initiatives, deadlines, and the flow of information.Contribute to the planning, coordination, and execution of meetings and company events.Monitor, prepare, and submit expense reports to guarantee timely reimbursements.Draft reports, documents, and presentations as required.Handle confidential and sensitive information with integrity and sound judgment.Provide ad hoc administrative support to the wider team as necessary.Assist with additional projects and responsibilities as directed.Office Management & FacilitiesOversee daily operations of the Toronto office to ensure an efficient workplace.
About Acceldata Acceldata is a technology company with eight years in the industry and a strong focus on expanding its presence in Canada, especially in Kitchener. Role Overview The Office Manager & Executive Assistant will manage daily operations at the Kitchener office and support the Head of the Canada Office. This role also acts as a central point of contact for Canadian team members, helping to create a smooth and positive workplace experience. Key Responsibilities Oversee day-to-day office operations in Kitchener Provide executive assistance to the Head of the Canada Office Support Canadian employees with workplace needs Help maintain an organized, efficient, and welcoming office environment Who Thrives Here This position suits someone who enjoys keeping things running smoothly, pays close attention to detail, and likes helping others succeed. A proactive approach and comfort working behind the scenes are important. Position Details Full-time, 18-month contract On-site in Kitchener
Full-time|On-site|Vancouver, British Columbia, Canada
We are seeking a dynamic and organized Assistant Office Manager to join our vibrant team at LOCAL Public Eatery in the heart of Gastown, Vancouver. This role is pivotal in ensuring the smooth operation of our office and supporting various administrative tasks. As an Assistant Office Manager, you will collaborate with our management team to enhance workplace efficiency and foster a positive work environment.Your responsibilities will include managing office supplies, assisting with staff scheduling, and supporting HR functions. You will be the go-to person for office inquiries and will ensure that our workspace remains welcoming and efficient.
About the Role uapinc is looking for an Office Assistant in Lévis to help keep daily operations running smoothly. This position supports the team with a range of administrative tasks and helps maintain a welcoming atmosphere in the office. What You Will Do Handle routine administrative duties Support colleagues with office tasks as needed Contribute to a positive and organized work environment
Contract|On-site|Charlottetown, Prince Edward Island
SpryPoint Services is hiring an Office Manager & Executive Assistant for a temporary contract in Charlottetown, Prince Edward Island. This position covers an 8-12 week leave period and starts immediately. The role supports daily office operations and provides direct administrative assistance to the executive team. Flexibility and sound judgment are essential, as priorities may change with little notice. What you will do Manage daily office functions to keep operations running smoothly Deliver administrative support to executives Organize schedules, meetings, and communications for leadership Handle a variety of administrative tasks as required Requirements Strong organizational skills and attention to detail Clear, effective communication Ability to adapt to shifting priorities Administrative experience and familiarity with common office tools Contract details Temporary contract: 8-12 weeks Immediate start Location: Charlottetown, Prince Edward Island
vlrc seeks an Office Assistant based in Winnipeg, Manitoba. This role supports daily operations and helps keep the workplace organized and welcoming. The position involves a mix of administrative tasks and team support to ensure the office runs smoothly. Key responsibilities Handle a range of office duties to maintain efficient operations Assist team members with their administrative needs Help foster a collaborative and orderly work environment What you'll bring Strong organizational abilities Keen attention to detail Comfort working with others and supporting the team
Join our team at LOCAL Public Eatery, where we prioritize unforgettable experiences for both our guests and team members. We believe in a vibrant work environment that combines fun, flexibility, and personal growth.As an Assistant Office Manager, you will be integral to our restaurant's daily operations. Your responsibilities will include managing payroll, daily cash routines, expense tracking, ordering supplies, and overseeing personnel files and onboarding processes. We are looking for an organized, proactive individual who is passionate about the hospitality industry and brings a positive attitude to our dynamic environment.
Full-time|On-site|New Westminster, British Columbia, Canada
vlrc seeks an Office Assistant based in New Westminster, British Columbia. This position plays a key part in keeping the office organized and supporting the team’s daily work. Role overview The Office Assistant handles a range of administrative duties to help the office run smoothly. Daily tasks include managing correspondence and assisting with team projects as needed. What you will do Complete routine administrative tasks and keep office operations on track Manage both incoming and outgoing correspondence Provide support to staff on various projects What matters here Strong organizational skills Efficiency in handling daily responsibilities A positive, helpful approach to work
Full-time|On-site|Vancouver, British Columbia, Canada
BLANKSLATE Partners is excited to assist Cornerstone Planning Group, situated on Granville Island, in their search for a dedicated Administrative Assistant and Office Manager to enhance their vibrant team. If you have a passion for organization, thrive in a supportive environment, and are eager to love your work, we want to connect with you!About Cornerstone Planning Group:Cornerstone is a specialized consultancy located in the heart of Granville Island, Vancouver, BC, Canada. Our boutique firm focuses on strategic planning for public sector organizations, particularly in areas of organizational design and infrastructure requirements. We pride ourselves on long-term planning and in-depth research into emerging trends and service demand. Our diverse portfolio includes projects for hospitals, libraries, community centers, transitional housing, cultural venues, schools, and more.Role Overview:We are on the lookout for an exceptionally organized and proactive Administrative Assistant/Office Manager. This pivotal role will ensure seamless office operations, provide valuable support to our team, and promote efficient workflow.Key Responsibilities:Manage calendars, schedule meetings, and coordinate appointments for the team.Facilitate timely communication and follow up on meeting logistics.Order office supplies, equipment, and materials as required.Monitor inventory levels and replenish supplies to ensure office efficiency.Assist with basic IT setup and troubleshooting tasks.Collaborate with external IT professionals for complex technical support.Organize refreshments and celebrations for team events.Coordinate logistics for office gatherings and activities.Assist in planning and organizing company events, workshops, and seminars.Manage event logistics, including venue bookings, catering, and attendee coordination.Maintain a clean and welcoming office environment.Water plants and ensure a pleasant atmosphere for staff and visitors.Coordinate travel arrangements for team members, including bookings and accommodations.Manage itineraries and provide travel support.Organize and maintain receipts, invoices, and expense reports.Reconcile credit card transactions and follow up on missing documentation.Oversee accounts receivable and track outstanding invoices.Manage reimbursements and accurately track expenses.Assist team members with personal administrative tasks as needed.
Join the dynamic team at Marcus & Millichap as a Sales Office Assistant in our Edmonton office. We are looking for a reliable and motivated individual who possesses entry-level experience and a passion for real estate. This full-time position offers the opportunity to work closely with a leading retail team, providing essential financial and analytical support.Key responsibilities include preparing marketing packages, drafting proposals and opinions of value, data entry, underwriting property values, and conducting market research to assess real estate opportunities. You will analyze comparable properties and sales trends to prepare comprehensive financial analyses for client presentations. Attention to detail and a professional demeanor are crucial for success in this role.The ideal candidate will thrive in a fast-paced, results-oriented environment, demonstrating resourcefulness and the ability to manage multiple tasks under tight deadlines. A strong command of Microsoft Excel, including financial modeling capabilities, is essential. Previous experience in real estate financial analysis and valuation is preferred but not mandatory.
Harbor is a private equity-backed global professional services firm with about 1,000 strategists, technologists, and operational specialists. The team partners with leading law firms, corporations, and legal departments to deliver strategies, legal technology solutions, and operational intelligence. Role Overview Harbor is growing its presence and seeks an experienced Executive Assistant and Office Lead for the Moncton, New Brunswick office. This hybrid position combines executive support with office management, offering broad responsibilities and direct involvement in business operations. Main Focus Areas Executive support and strategic partnership with senior leaders Office leadership and administration (primarily in Moncton) What You Will Do This role ensures the Moncton office runs smoothly and meets high operational standards. The Executive Assistant and Office Lead enables senior executives to work efficiently and strategically. The position goes beyond standard administrative tasks, blending executive support with hands-on office leadership.
vlrc is hiring an Office Assistant for its Brandon, Manitoba location. This position plays a key part in keeping daily office activities running smoothly and supporting the team’s organization. Responsibilities Handle incoming and outgoing correspondence to ensure timely communication. Help coordinate meetings and schedule appointments. Track office supplies and restock as needed. What We’re Looking For Strong organizational skills and attention to detail. Experience or comfort with administrative support tasks. Proactive mindset and ability to collaborate with others. This role is located in Brandon, Manitoba, Canada.
Join the vibrant team at CIBO Wine Bar as a Front of House Manager! We are looking for a passionate and driven individual to oversee our restaurant's front of house operations, ensuring an exceptional dining experience for all guests.Key Responsibilities:Oversee the daily operations of the restaurant during scheduled shifts.Lead and mentor staff, providing constructive feedback and fostering a positive work environment.Address and resolve customer complaints with professionalism and grace.Welcome guests, manage table reservations, and ensure efficient seating arrangements.Provide expert recommendations on menu items and wine pairings.Create and manage staff schedules to optimize service coverage.Handle cash floats and assist in cashing out servers and bartenders.Order and manage the inventory of alcoholic beverages.Complete additional tasks as directed by management to support restaurant operations.
