Executive Assistant at Coconut VA | Remote, Philippines

Coconut VARemote — Philippines

Remote Full-time $1.8K/mo - $2.5K/mo

Clicking Apply Now takes you to AutoApply where you can tailor your resume and apply.

Experience Level

Experience

Qualifications

Key Responsibilities:Collaborate with founders on strategic initiatives, translating their vision into actionable plans and processes. Oversee daily operations, including optimizing systems, implementing tools, and managing ad hoc projects. Facilitate team alignment, performance reviews, and feedback mechanisms to boost productivity. Coordinate recruitment processes, candidate evaluations, and interviews during expansion phases. Manage executive communications, emails, and other correspondence.

About the job

At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:

Position: Executive Assistant

Monthly Salary: $1,800 - $2,500

Work Hours: 40 hours per week

==================================================

To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.

Application Requirements:

1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.

2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions.

3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.

About Coconut VA

Coconut VA is a leading platform that connects businesses with top remote talent, emphasizing reliable and meaningful partnerships. Our mission is to ensure that both our clients and professionals grow together, fostering success for all.

Similar jobs

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, location & role pages.

1 - 20 of 3,472 Jobs

Search for Remote Virtual Assistant / Executive Assistant - Philippines

3,472 results

Select all on this page (20)

Apply

Virtual Executive Assistant at assist-world | Philippines

assist-world

Full-time|Remote|Philippines

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while pr…

Mar 5, 2026

Apply

Remote Virtual Assistant / Executive Assistant - Philippines

NeoWork

Full-time|Remote|Remote — Philippines

Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.

Mar 8, 2024

Apply

Executive Virtual Assistant for Admin, Inbox & Operations Support

assist-world

Full-time|Remote|Philippines

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Mar 17, 2026

Apply

Executive Assistant - Operations & Administration Virtual Assistant

assist-world

Full-time|Remote|Philippines

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

May 4, 2026

Apply

Executive Virtual Assistant - Support for Multi-Company CEOs

scale-virtually

Full-time|Remote|Remote — Philippines

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.

Apr 10, 2026

Apply

Executive Virtual Assistant for Marketing & Operations

Winning Assistants

Full-time|$7/hr - $8/hr|Remote|Remote — Philippines

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Apr 30, 2026

Apply

General Virtual Assistant - Operations & Execution Support

scale-virtually

Full-time|Remote|Remote — Philippines

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

Apr 10, 2026

Apply

Executive Virtual Assistant (Healthcare Tech)

Assist-World

On-site|On-site|Philippines

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Jan 19, 2026

Apply

Virtual Assistant & Accountant

assist-world

Part-time|Remote|Philippines

Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and categorize vendor invoices, ensuring timely weekly payment runs.• Conduct bank and balance sheet reconciliations with keen attention to detail.• Prepare and enter general ledger entries accurately.• Assist in the month-end and year-end closing processes.• Maintain thorough documentation and uphold internal controls.• Provide necessary schedules and documentation for audits.• Perform general accounting tasks as required.

Mar 6, 2026

Apply

Virtual Executive Assistant

Outsourced Staff

Full-time|Remote|Philippines

About the Company:With over two decades of experience, Outsourced Staff has built strong partnerships with homeowners, councils, developers, architects, builders, and surveyors across South East NSW. Our firm specializes in on-site wastewater management, stormwater quality management, and bushfire hazard assessment.We are on the lookout for a proactive, detail-oriented, and assertive individual to become a key member of our team as a Virtual Executive Assistant. This remote role entails providing comprehensive executive and administrative support while managing tasks, projects, and communications across various businesses.

Dec 3, 2024

Apply

Virtual Assistant for Sales and Lead Generation

winning-assistants

Full-time|$6/hr - $7/hr|Remote|Remote — Philippines

Job Title: Virtual Assistant for Sales and Lead GenerationPosition Type: Full-timeWorking Hours: 9:00 AM – 5:00 PM ESTWorking Days: Monday – FridaySalary: $6 – $7 per hour, based on experienceJob Code: NR- SalesWork Environment: RemoteAre you a motivated and organized individual looking to make an impact? We are seeking a dedicated Virtual Assistant to enhance our sales operations, manage lead generation tasks, and facilitate effective customer communication.This role merges operational support, sales assistance, and social media management, making it perfect for someone who is detail-oriented, confident on the phone, and eager to convert leads into clients.You will work with a robust database of over 500 leads, focusing on outbound calling, consistent follow-ups, and driving conversions.Core ResponsibilitiesDispatch & Operations SupportUtilize Bambi software to manage dispatch operationsCoordinate schedules and assist with daily operational tasksCustomer CommunicationManage inbound calls and address customer inquiriesOrganize and prioritize email communication (responding, following up)Lead Generation & Sales Support (PRIMARY FOCUS)Execute outbound calls to leads from the existing database (500+ leads)Consistently follow up with potential clientsFoster relationships with leads to support conversion effortsMaintain effective communication to advance leads through the sales pipelineSocial Media ManagementPost engaging content daily on Facebook, Instagram, and LinkedInInteract with the audience (3–5 interactions per platform daily)Enhance brand visibility and lead engagement through social media channelsKey Focus AreasStrong emphasis on lead generation, outbound prospecting, and follow-up effortsConsistent outreach to maximize conversion opportunities

Mar 20, 2026

Apply

Virtual Assistant | Administrative and Bookkeeping Support

assist-world

Full-time|Remote|Philippines

About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.

Apr 17, 2026

Apply

Executive Assistant at Coconut VA | Remote, Philippines

Coconut VA

Full-time|$1.8K/mo - $2.5K/mo|Remote|Remote — Philippines

At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:Position: Executive AssistantMonthly Salary: $1,800 - $2,500Work Hours: 40 hours per week==================================================To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.Application Requirements:1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.

Apr 1, 2026

Apply

Dynamic Executive Assistant Opportunity

Remote VA

Full-time|Remote|Remote — Davao Region, Philippines

Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress

Apr 23, 2025

Apply

Professional Virtual Assistant for Luxury Operations

assist-world

Full-time|On-site|Philippines

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

Mar 2, 2026

Apply

Dynamic Administrative/Executive Assistant

remote-va

Full-time|Remote|Remote — Philippines

Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.

Jan 17, 2025

Apply

Remote Real Estate Virtual Assistant

remote-va

Full-time|Remote|Remote — Davao Region, Philippines

Join our dynamic team as a Real Estate Virtual Assistant (VA) at remote-va, where you'll provide essential support to real estate agents, property managers, and investors from the comfort of your own home. This role is integral to enhancing operational efficiency, allowing our clients to concentrate on sales, fostering client relationships, and driving business growth.Key Responsibilities:Administrative Support:Oversee calendars, arrange appointments, and coordinate meetings.Manage email correspondence, respond to inquiries, and ensure timely follow-ups.Prepare and organize essential documents, contracts, and listing agreements.Marketing and Lead Generation:Develop and schedule engaging social media content to highlight listings, open houses, and services.Generate and cultivate leads through targeted outreach via email and social media platforms.Create marketing materials, property listings, and updates for the company’s website and MLS (Multiple Listing Service).Client Relationship Management (CRM):Maintain and update CRM systems with client information, property details, and lead statuses.Engage with potential clients, send thank-you notes, and gather property feedback.Data Entry and Documentation:Input property and related data into spreadsheets, CRMs, and listing platforms.Organize and manage digital files, contracts, and property records efficiently.Property Research and Analysis:Conduct thorough market research on property values, neighborhood trends, and local real estate data.Prepare comparative market analyses (CMA) for prospective listings.Transaction Coordination:Assist in coordinating real estate transactions by managing timelines, paperwork, and communications with clients, lenders, and inspectors.Ensure that all documentation is complete and complies with industry standards.

Nov 7, 2024

Apply

Remote Virtual Assistant at findstarfish | Metro Manila, Philippines

findstarfish

Full-time|Remote|Remote — Metro Manila, Philippines

Join our dynamic team at findstarfish as a Virtual Assistant! We are looking for highly organized and motivated individuals to support our global network of businesses.

Apr 13, 2024

Apply

Personal Assistant & Marketing Support Virtual Assistant

assist-world

Full-time|Remote|Philippines

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

Apr 23, 2026

Apply

Financial & Bookkeeping Virtual Assistant

assist-world

Full-time|Remote|Philippines

Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.

Mar 17, 2026

Create account — see all 3,472 results

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, or location & role pages.