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Experience Level
Experience
Qualifications
Proven experience as an Executive Assistant or in a similar administrative role. Excellent communication and interpersonal skills. Strong organizational skills with the ability to manage multiple tasks. Proficient in Microsoft Office Suite and other relevant software. Ability to maintain a high level of confidentiality.
About the job
We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle confidential information with the utmost discretion.
About Mindlance
Mindlance is a leading provider of workforce solutions, specializing in delivering innovative staffing and consulting services. We pride ourselves on our commitment to excellence and our ability to support our clients in achieving their business objectives.
Join Integrated Resources Inc. as an Executive Administrative Assistant, where you will play a crucial role in supporting executive leadership and facilitating smooth office operations. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence effectively.
Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team
As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.
We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle confidential information with the utmost discretion.
About MealSuiteAt MealSuite, we are dedicated to revolutionizing foodservice technology tailored for healthcare and senior living organizations. Our core mission is to empower care teams to deliver exceptional dining experiences with enhanced efficiency. As a rapidly expanding team, we tackle significant challenges that have a direct impact on patient and resident care.About the RoleWe are currently in search of a seasoned Executive Assistant to provide pivotal support to our Executive Leadership Team. Reporting directly to the Chief of Staff, Executive Operations, you will act as a reliable partner, ensuring the daily operations of our executives run smoothly. This position mandates four days in the office and one day remote.As an Executive Assistant, your role will be integral in managing priorities, coordinating engagements, and fostering efficiency across various professional and personal commitments. You will serve as a strategic partner to senior leaders, taking ownership of complex scheduling, communications, and logistics while adeptly managing competing priorities in a dynamic setting. Success in this role hinges on strong judgment, meticulous attention to detail, and the ability to foresee needs in a constantly evolving environment.Key Responsibilities• Manage high-volume, intricate calendars for 3–4 Executive Leadership Team members (including C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs. • Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings. • Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning. • Serve as the primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion. • Oversee end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment. • Support external engagements and customer visits through meticulous planning and coordination. • Handle logistics related to personal matters, appointments, and household coordination with the utmost confidentiality. • Provide coverage for Office Administration support as needed during vacations or temporary absences. • Uphold strict confidentiality when managing sensitive executive and business information. What You Bring to the Table• Over 7 years of experience providing support to a CEO or Executive Leadership Team member. • Demonstrated ability to manage complex scheduling, travel coordination, and event logistics effectively. • Experience supporting senior leadership in a fast-paced, high-performance environment. • Exceptional organizational skills with a strong capability to juggle competing priorities effectively. • Excellent written and verbal communication skills with a polished, professional demeanor. • Proven ability to maintain confidentiality and handle sensitive information with discretion.
Join Integrated Resources Inc. as an Administrative Assistant, where you will play a pivotal role in ensuring smooth office operations. You will be responsible for a variety of administrative tasks, including managing schedules, organizing files, and providing support to our team. Your attention to detail and organizational skills will help enhance our productivity and efficiency.
Join our dynamic team at Integrated Resources Inc. as an Administrative Assistant, where you will play a pivotal role in supporting our daily operations and ensuring seamless communication within the organization. This position involves managing schedules, organizing meetings, and maintaining essential documentation, contributing to our commitment to operational excellence.
Join our dynamic team as a Senior Administrative Assistant at Kelly Services in Cambridge, Massachusetts. This role is perfect for an organized, detail-oriented professional who thrives in a fast-paced environment. As a Senior Administrative Assistant, you will be responsible for providing high-level administrative support to ensure the smooth operation of our office.Key responsibilities include managing schedules, organizing meetings, preparing reports, and maintaining office supplies. You will collaborate with various departments to facilitate communication and improve efficiency.
The ReBuild Initiative at Harvard University is seeking a proactive and detail-oriented Executive Assistant to support our mission of innovation and community rebuilding. This role involves managing schedules, coordinating meetings, and ensuring seamless communication between team members and external stakeholders. As the Executive Assistant, you will play a crucial role in the efficiency of our operations and the success of our initiatives.
Role Overview Flagship Pioneering, Inc. is hiring a Director of Executive and Administrative Services in Cambridge, MA. This leader will guide the strategy and daily operations for executive and administrative support across the organization. The position works closely with senior leadership to strengthen how teams operate and help the company meet its goals. Key Responsibilities Oversee executive and administrative services, setting direction and priorities for these functions Partner with senior leaders to improve organizational effectiveness Drive process improvements that support company objectives Lead, mentor, and develop high-performing teams Foster a collaborative environment that supports growth and innovation What We Look For Extensive experience in administrative operations Proven ability to lead teams and manage change Strong record of improving processes and organizational efficiency Comfort working with executive leadership
Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment
The Executive Assistant to the Danoff Dean of Harvard College plays a key role in the daily operations of the Dean’s office in Cambridge. This position centers on providing direct support to the Dean, ensuring that schedules run smoothly and priorities are well managed. Key responsibilities Manage the Dean’s calendar and daily schedule Coordinate priorities and support ongoing initiatives Help maintain efficient office operations What you bring Strong organizational skills A proactive approach to handling tasks Ability to support multiple projects and shifting priorities This role supports both the Dean’s individual needs and the broader goals of Harvard College, contributing to the success of a busy academic office.
Join Integrated Resources, Inc. as an Administrative Contracts Assistant specializing in Clinical Vendor Management. This pivotal role involves supporting our clinical operations team by managing contract processes, ensuring compliance, and facilitating communication between various stakeholders.
Join our dynamic team at mindlance as a Contract Administrator / Paralegal. In this crucial role, you will support legal operations by managing contracts, ensuring compliance, and providing administrative assistance to our legal team. Your attention to detail and organizational skills will be essential in maintaining accurate documentation and facilitating effective communication within the organization.
Company Overview:Atavistik Bio is a pioneering clinical-stage biotechnology firm dedicated to expediting the discovery and development of innovative precision allosteric therapeutics aimed at addressing significant unmet medical needs. Our proprietary AMPS™ platform empowers us to efficiently identify functional cryptic pockets across diverse target classes, accelerating the development of transformative medicines. We have swiftly built a promising pipeline of allosteric therapeutics that may offer enhanced efficacy and tolerability by harnessing the potential of allostery.Led by a seasoned team of drug discovery experts with a successful history in developing marketed small molecule therapies, Atavistik Bio is backed by top-tier investors such as The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.Position Overview:We are in search of a highly skilled Executive Assistant to provide support to our C-suite executive team. Reporting directly to the VP, Head of Operations, this individual will play a pivotal role in enhancing efficiency, managing strategic calendars, coordinating cross-functional initiatives, and ensuring operational excellence within the executive suite and senior leadership team. The ideal candidate will possess a robust background in supporting senior executives within a dynamic, high-growth environment, demonstrating exceptional judgment, discretion, and organizational capabilities.
An exciting opportunity has emerged for a Studio Administrator to join our dynamic team at epropservicesplc. In this pivotal role, you will collaborate with the Admin team leader to deliver exceptional and proactive administrative support. Your contributions will play a key role in ensuring our operations run seamlessly.Key ResponsibilitiesEfficiently process and coordinate orders for individual products and packages.Collect and review content from agents within deadlines and ensure it is directed to the appropriate department for processing.Handle telephone inquiries professionally, addressing issues and escalating them as necessary.Manage customer expectations while effectively communicating with key stakeholders.Maintain organized filing systems.Proofread documents for accuracy and clarity.Oversee the maintenance of databases and records.Prioritize workload to meet service level agreements efficiently.Prepare new member packs and associate certificates.Order and package stock supplies.Review invoices in collaboration with the Finance team.Multi-skillingAssume responsibility for becoming proficient in all departmental areas, enabling team members to support each other as needed.Engage in learning opportunities outside your department to facilitate coverage when required.Assist in other business areas as necessary, which may involve occasional travel to other company locations.Continuing Personal DevelopmentActively participate in:Fostering a collaborative team environment that promotes mutual support.Encouraging continuous professional development across the team.Regular one-on-one sessions and performance review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProficient IT skills, including Word, Excel, PowerPoint, and other relevant software.Strong communication skills, both verbal and written.Excellent organizational abilities with a keen eye for detail.A collaborative team player who is also capable of taking initiative.DesirablePrevious experience in the Property or Print industry.
Summerset Group Holdings Limited seeks a Care Centre Administrator based in Cambridge. This position plays a key role in supporting the daily operations of the care facility. Role overview The Care Centre Administrator helps coordinate activities and processes that keep the care centre running efficiently. Attention to detail and a methodical approach support both staff and residents. Key responsibilities Assist with administrative tasks to maintain smooth facility operations Support communication between staff, residents, and families Help ensure residents receive consistent, high-quality care Requirements Strong organizational skills Clear and effective communication abilities
Join the prestigious Harvard University as a Laboratory Administrator in the Department of Chemistry and Chemical Biology. In this key role, you will oversee the operational aspects of the laboratory, ensuring it runs smoothly and efficiently. Your leadership will facilitate groundbreaking research and education, making a significant impact in the scientific community.
Join Gearset as a Systems Administrator specializing in MacOS and Jamf! In this pivotal role, you will be responsible for managing and optimizing our Mac environments, ensuring seamless integration and functionality across our platforms. You will work closely with our IT team to support our infrastructure, troubleshoot issues, and implement innovative solutions to enhance user experience.
About Titan Wealth Titan Wealth is a growing wealth management firm with operations in the UK and internationally. The company focuses on delivering advice-led wealth management services that help financial advisers and their clients reach their goals. The team values a workplace where both individual initiative and collaboration are encouraged, aiming for strong outcomes for clients over the long term. Role Overview: Senior Mortgage and Protection Administrator This role sits within the Mortgage Team at Melbourn, South Cambridge. The team is small, around six advisers and administrators, offering a supportive and collaborative setting where knowledge sharing is part of daily work. The position suits someone with at least one year of experience in mortgage administration. Candidates pursuing or considering the CeMAP qualification are welcome, especially if they are motivated to build a career in mortgages or financial planning. What You Will Do Work closely with advisers and administrators to support mortgage and protection processes Contribute to a team that values professional development and open communication Participate in a culture that encourages sharing knowledge and continuous learning Growth and Development Titan Wealth supports professional growth and provides clear career paths. Team members are encouraged to progress into roles such as: Mortgage Adviser Mortgage & Protection Specialist Wider Financial Planning roles The company regularly supports those who want to expand their expertise into the broader financial planning sector beyond mortgages. Location This position is based in Melbourn, South Cambridge.
