Executive Assistant / Excel Specialist

remote-vaRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time

About the job

Job Title: Executive Assistant / Excel Specialist

Industry: Construction Location: Remote Employment Type: Full-Time

Job Overview

We are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.

Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows.

Key Responsibilities

Oversee executive calendars and schedule meetings while coordinating travel plans
Manage email correspondence using Outlook and ensure prompt follow-ups
Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.)
Assist with CRM tasks using Pipedrive (training provided)
Conduct lead generation and data enrichment using Seamless.ai
Support order processing and inventory management via SellerCloud
Prepare presentations, reports, and documentation for internal and client use
Collaborate with clients, vendors, and internal teams to guarantee seamless operations
Uphold confidentiality and professionalism in all communications

Qualifications

Essential Skills & Experience

Exceptional written and verbal communication skills
Proficient in Microsoft Outlook for email and calendar management
Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred)
Strong organizational and multitasking capabilities
Meticulous attention to detail and a problem-solving orientation
Ability to work independently and effectively manage time

Tools & Platforms

Excel - VLOOKUP required, PivotTables helpful
Outlook - For email and scheduling
Pipedrive - Training provided
Seamless.ai - For lead generation
SellerCloud - For order and inventory management

Education & Experience

Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field)
Minimum of 2 years of experience in an executive assistant or administrative role
Experience in the construction industry is a strong advantage

About remote-va

remote-va is dedicated to providing virtual assistance tailored to the unique needs of businesses in the construction industry. Our team is committed to enhancing productivity and driving efficiency through expert administrative support.

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Job Title: Executive Assistant / Excel SpecialistIndustry: Construction Location: Remote Employment Type: Full-Time Job OverviewWe are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows. Key Responsibilities Oversee executive calendars and schedule meetings while coordinating travel plans Manage email correspondence using Outlook and ensure prompt follow-ups Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.) Assist with CRM tasks using Pipedrive (training provided) Conduct lead generation and data enrichment using Seamless.ai Support order processing and inventory management via SellerCloud Prepare presentations, reports, and documentation for internal and client use Collaborate with clients, vendors, and internal teams to guarantee seamless operations Uphold confidentiality and professionalism in all communications Qualifications Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time Tools & Platforms Excel - VLOOKUP required, PivotTables helpful Outlook - For email and scheduling Pipedrive - Training provided Seamless.ai - For lead generation SellerCloud - For order and inventory management Education & Experience Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field) Minimum of 2 years of experience in an executive assistant or administrative role Experience in the construction industry is a strong advantage

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