Executive Assistant for Operations & Client Coordination

pavagoRemote — PakistanNew

Remote Full-time

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Experience Level

Experience

Qualifications

QualificationsExperience in a similar role, preferably in a fast-paced environment. Proficiency with Google Workspace tools (Calendar, Gmail). Familiarity with CRM systems, particularly GoHighLevel, is a plus. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills.

About the job

Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U. S. Hours

Position Type: Full-Time, Remote
Working Hours: U. S. Business Hours

About the Role

Join our dynamic team at pavago as a highly organized and proactive Executive Assistant who will play a pivotal role in supporting our rapidly expanding automotive business. This is a unique opportunity that goes beyond traditional administrative duties.

As the operational right hand to the founder, you will manage communication and coordination across various workflows, ensuring that everything remains organized and on track without the need for constant supervision. If you excel in high-pressure environments and naturally take ownership, this position places you at the heart of our operations.

Your Responsibilities

Client Communication & Management

Streamline and prioritize client inquiries, ensuring urgent requests are addressed promptly.
Compose and dispatch professional updates, summaries, and responses to clients.
Facilitate swift and consistent follow-ups to maintain a superior client experience.

Contractor Coordination

Oversee coordination with freelance contractors for various projects and agreements.
Monitor progress, timelines, and deliverables, ensuring nothing is overlooked.
Maintain transparent communication among all stakeholders involved.

CRM & Operations Management

Manage and uphold our CRM systems, specifically GoHighLevel, ensuring all client and deal records are accurate and up-to-date.
Support onboarding processes by organizing and maintaining client information.
Provide full visibility across all pipelines and workflows.

Scheduling & Daily Execution

Handle calendar management using Google Calendar.
Coordinate meetings and prioritize daily tasks via Gmail.
Prepare necessary context and materials for client or partner calls.
Assist in daily check-ins and align execution efforts.

Research & Reporting

Conduct light research, including market comparisons and data gathering.
Organize findings into clear, actionable insights to aid decision-making.

Success Metrics

Clients receive timely and professional communication.
No missed follow-ups or dropped tasks under your management.
CRM is well-organized, reliable, and easy to navigate.
Contractors remain aligned and adhere to schedules.
Founder is free from daily execution tasks.

Ideal Candidate Profile

Detail-oriented and exceptionally organized.
Proactive, with the ability to manage multiple workflows without waiting for guidance.
Comfortable working in a fast-paced environment.
Strong communication and interpersonal skills.

About pavago

pavago is a forward-thinking company in the automotive sector, dedicated to innovative solutions and exceptional client service. We pride ourselves on our rapid growth and dynamic work environment that fosters creativity and efficiency.

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Executive Assistant for Operations and Client Coordination

pavago

Full-time|Remote|Remote — Pakistan

Join our dynamic team at pavago as an Executive Assistant specializing in Operations and Client Coordination. This remote role offers the opportunity to support our operational needs while enhancing client satisfaction and communication. As an integral part of our team, you will assist in streamlining processes, managing schedules, and ensuring effective coo…

Apr 8, 2026

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Executive Assistant for Operations & Client Coordination

pavago

Full-time|Remote|Remote — Pakistan

Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleJoin our dynamic team at pavago as a highly organized and proactive Executive Assistant who will play a pivotal role in supporting our rapidly expanding automotive business. This is a unique opportunity that goes beyond traditional administrative duties.As the operational right hand to the founder, you will manage communication and coordination across various workflows, ensuring that everything remains organized and on track without the need for constant supervision. If you excel in high-pressure environments and naturally take ownership, this position places you at the heart of our operations.Your ResponsibilitiesClient Communication & ManagementStreamline and prioritize client inquiries, ensuring urgent requests are addressed promptly.Compose and dispatch professional updates, summaries, and responses to clients.Facilitate swift and consistent follow-ups to maintain a superior client experience.Contractor CoordinationOversee coordination with freelance contractors for various projects and agreements.Monitor progress, timelines, and deliverables, ensuring nothing is overlooked.Maintain transparent communication among all stakeholders involved.CRM & Operations ManagementManage and uphold our CRM systems, specifically GoHighLevel, ensuring all client and deal records are accurate and up-to-date.Support onboarding processes by organizing and maintaining client information.Provide full visibility across all pipelines and workflows.Scheduling & Daily ExecutionHandle calendar management using Google Calendar.Coordinate meetings and prioritize daily tasks via Gmail.Prepare necessary context and materials for client or partner calls.Assist in daily check-ins and align execution efforts.Research & ReportingConduct light research, including market comparisons and data gathering.Organize findings into clear, actionable insights to aid decision-making.Success MetricsClients receive timely and professional communication.No missed follow-ups or dropped tasks under your management.CRM is well-organized, reliable, and easy to navigate.Contractors remain aligned and adhere to schedules.Founder is free from daily execution tasks.Ideal Candidate ProfileDetail-oriented and exceptionally organized.Proactive, with the ability to manage multiple workflows without waiting for guidance.Comfortable working in a fast-paced environment.Strong communication and interpersonal skills.

May 4, 2026

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Business Operations Coordinator

Pavago

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Pavago is seeking a Business Operations Coordinator to support daily operations and help the company stay on track. This fully remote position is open to candidates based anywhere in Pakistan. Role overview This role centers on coordinating operational tasks that span multiple departments. The Business Operations Coordinator works with teams across the company, tracking progress to make sure business goals are achieved on schedule. There is a strong focus on supporting process improvements and finding ways to boost efficiency. What you will do Coordinate a variety of operational activities throughout the organization Collaborate with colleagues from different departments Monitor progress and timelines to help meet business objectives Assist in efforts to streamline processes and improve efficiency Requirements Strong organizational skills Attention to detail Comfort managing several projects at once This remote role allows for flexibility and the chance to make a direct impact on Pavago’s business operations from anywhere in Pakistan.

Apr 24, 2026

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Operations Coordinator

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Pavago is looking for an Operations Coordinator based in Pakistan to support day-to-day operations remotely. This position centers on organizing and coordinating activities across multiple projects, with a focus on keeping processes efficient and on track. Role overview The Operations Coordinator will help manage project workflows, monitor progress, and address any issues that arise. Attention to detail and strong organizational skills are essential, as the role involves tracking tasks and ensuring deadlines are met. What you will do Coordinate operations and schedules across different projects Support process improvements to increase efficiency Work closely with team members to maintain smooth workflows Requirements Strong organizational and time management abilities Keen attention to detail Ability to work independently in a remote setting

Apr 29, 2026

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Client Operations Manager

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Job Title: Client Operations ManagerPosition Type: Full-Time, RemoteWorking Hours: U.S. Business HoursAbout the RoleWe are seeking a results-oriented Client Operations Manager to lead client operations, oversee delivery tracking, and ensure seamless workflow management across various accounts. This role is pivotal in maintaining client progression with defined priorities, organized systems, and no execution gaps. You will facilitate communication, monitor progress, and enforce accountability among teams, allowing the founder to focus on strategic initiatives rather than daily operations.Your Key ResponsibilitiesClient Operations & CommunicationOversee daily client interactions through platforms like WhatsApp, Slack, and Google WorkspaceConduct regular progress check-ins to monitor commitments and identify blockersServe as the primary liaison for clients while minimizing the founder's involvementEnsure clear and structured communication among all partiesDelivery & Execution ManagementMaintain a real-time tracker for all active client projectsGuarantee timely completion of deliverables and proactively identify risksFocus on the top 2–3 priorities for each client weeklyProactively resolve execution challenges to maintain momentumWorkflow & Process OptimizationDevelop and refine workflows, standard operating procedures (SOPs), and operational systemsIdentify process inefficiencies and implement structured solutionsCreate automation solutions to minimize manual tasks (e.g., reporting, tracking, notifications)Leverage AI tools to enhance efficiency where applicableTeam Coordination & AccountabilityCollaborate with client teams to ensure alignment on timelines and objectivesHold team members accountable while fostering positive relationshipsProactively identify and resolve bottlenecksHiring Support (When Necessary)Assist with candidate screening and preliminary evaluationsProvide clear recommendations to assist in hiring decisionsEssential Experience & Skills 3–5 years of experience in operations, project management, chief of staff, or account management positionsProven track record in managing operations within a dynamic or growing companyExperience handling multiple clients or projects concurrentlyPractical experience in developing workflows, SOPs, and effective business automationExperience contributing to the growth or scaling of a business unit or companyExcellent communication skills with the ability to effectively manage client relations

Apr 10, 2026

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Client Operations Manager - Remote | U.S. Hours

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Client Operations Manager (Project Management, Client Delivery, Automation, SOPs) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleWe are seeking a dedicated Client Operations Manager to take charge of client delivery, execution oversight, and operational processes across a variety of accounts.This role demands a high level of ownership and execution focus, where you will:Oversee client communications and set clear expectationsFoster accountability among teamsGuarantee consistent delivery and forward momentumCreate systems that close operational gapsYour primary objective is to ensure clients continue to progress without the need for founder intervention in daily operations.Your ResponsibilitiesClient Operations & CommunicationAct as the main point of contact for clientsCoordinate communication through:WhatsAppSlackGoogle WorkspaceConduct regular check-ins to monitor:ProgressCommitmentsObstaclesEnsure clear and structured communication among all stakeholdersDelivery & Execution ManagementMaintain a real-time tracker for all client workstreamsEnsure timely completion of all deliverablesIdentify and manage the top 2–3 priorities per client weeklyProactively identify risks and address execution challengesStep in to remove obstacles and drive momentumWorkflow & Process OptimizationDevelop and enhance:SOPsWorkflowsOperational systemsSpot inefficiencies and implement structured solutionsCreate automated processes for:ReportingTrackingNotificationsUtilize AI tools to boost efficiency and executionTeam Coordination & AccountabilityAlign cross-functional teams on:TimelinesDeliverablesOutcomesHold teams accountable while nurturing strong relationshipsQuickly identify and address bottlenecksHiring Support (As Needed)Assist with:CV reviewsInitial candidate assessmentsProvide structured insights for hiring decisionsIdeal Candidate ProfileFocused on execution, possessing strong operational disciplineHighly organized with excellent follow-throughA proficient communicator who can effectively manage client relationships

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Executive Assistant at Pavago | Remote

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