Executive Assistant - Mexico

JumpCloud®Mexico City, Mexico - Remote

Remote Full-time

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Qualifications

Proven experience as an Executive Assistant or in a similar role; exceptional organizational skills; adept at managing multiple tasks and projects; strong written and verbal communication skills; proficiency in office software (e.g., MS Office, Google Workspace); ability to maintain confidentiality; flexibility to adapt to changing priorities.

About the job

Remote Opportunities at JumpCloud

About JumpCloud

JumpCloud® offers an innovative open directory platform that simplifies the secure management of identities, devices, and access across your enterprise. Our platform empowers IT teams and Managed Service Providers (MSPs) to enable users to work securely from any location while managing Windows, Apple, Linux, and Android devices through a single interface. With JumpCloud®, IT management is made simple.

Position Overview:

We are looking for a dynamic and resourceful Executive Assistant to be part of our Mexico-based executive support team. In this pivotal role, you will provide high-level executive support to global leaders, ensuring seamless operations across various functions. The ideal candidate will excel in organization, adapt easily between high-level scheduling, travel arrangements, and meeting preparations, and possess a proactive approach.

As a representative of our executive team, you will handle communications with professionalism and courtesy. Your exceptional time management and prioritization skills will be key, along with the ability to foresee needs and maintain discretion in all dealings.

About JumpCloud®

JumpCloud® is revolutionizing the way organizations manage their IT infrastructure with our open directory platform. Our commitment to simplifying IT management enables businesses to securely manage user identities, devices, and access from a single platform, providing a seamless experience for both IT teams and users alike.

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Real Estate Virtual Assistant (Mexico)

getwingapp

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Join Wing, a forward-thinking company reshaping the world of remote work! We are seeking a dedicated Bilingual Real Estate Virtual Assistant to support our real estate operations in Mexico. In this pivotal role, you will manage property listings, assist clients with their inquiries, and ensure seamless transactions. You will also maintain a robust CRM system…

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Real Estate Virtual Assistant - Mexico

getwingapp

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Join Wing, a pioneering company redefining the future of work, as a Real Estate Virtual Assistant. In this remote role, you will support real estate operations by managing listings, addressing customer inquiries, and maintaining a robust pipeline of prospects. Your expertise in CRM and property management software will be vital in coordinating transactions and enhancing client experiences. This is an excellent opportunity to work with a dynamic team on a mission to simplify operational processes for businesses worldwide.

Mar 14, 2024

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Virtual Executive Assistant - Real Estate Development at Pearl Talent | Remote

Pearl Talent

Contract|Remote|Remote — Mexico City, Mexico City, Mexico

About Pearl Talent Pearl Talent connects top-tier professionals worldwide with startups in the U.S. and EU. The companies we work with have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. Our focus is on finding driven individuals who want to advance and grow in their careers. About the Client This role supports a fast-growing, founder-led real estate development startup operating in several U.S. markets. The company runs with a lean team and emphasizes efficient project delivery and scaling. Work Arrangement Remote position based in Mexico City or elsewhere in Mexico. Requires overlap with the U.S. Eastern Time (EST) workday. Monday to Friday schedule, about 40 hours per week. Independent contractor engagement. Role Overview The Virtual Executive Assistant / Associate Chief of Staff provides direct support to the CEO and acts as a central point for communication, task management, and project coordination. This position blends classic executive assistance with operational oversight, helping the team stay organized and accountable. Success in this role depends on strong organization, proactive problem-solving, and the ability to work closely with senior leadership. The right person anticipates needs and keeps operations running smoothly in a changing environment. Key Responsibilities Streamline executive workflows so the CEO’s time and priorities are protected. Track and maintain visibility across tasks, projects, and team commitments. Support timely, effective decision-making for the CEO and leadership team. Organize systems and dashboards to boost company productivity. Promote team accountability and alignment on priorities and deliverables. Why Join Pearl Talent? Pearl Talent offers more than job placements. We connect professionals with roles that encourage growth, challenge, and meaningful career development. Working with us means collaborating with visionary founders and building long-term careers in high-impact companies.

Apr 20, 2026

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Healthcare Virtual Assistant - Mexico

getwingapp

On-site|On-site|Mexico City, Mexico

Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to guarantee receipt of our communications.Disclaimer: This job description serves as a general outline for the role mentioned below. Specific duties and tools will be elaborated upon in the final interview stage. We encourage applicants to apply based on their experience and location. We value candidates who can excel in this role!*Applicants must reside in MX or LATAM to be consideredRemote Healthcare Virtual AssistantWing is on an inspiring mission to transform the future of work for organizations globally! We aim to be the premier destination for companies seeking to build outstanding teams and automate their operations.We are inviting applications for a Healthcare Virtual Assistant to join us immediately!Key Responsibilities Include:1. Facilitate the intake process for new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately enter patient information, medical records (CPT, ICD-10, HCPCS), and billing details into EMR/EHR systems.4. Assist in the processing of insurance claims, validate patient insurance information, and manage billing inquiries and documentation.5. Address incoming patient inquiries, providing information and directing them to the appropriate healthcare professional.6. Support the analysis of healthcare data, prepare reports, and maintain organized records.7. Uphold HIPAA compliance, privacy regulations, and protect patient confidentiality.8. Coordinate the transfer of medical records to various departments, healthcare providers, and professionals as directed by the Managing Physician.9. Execute ad hoc tasks as required.Qualifications:• Bachelor’s degree in a medical or pharmaceutical-related field.• Minimum of 1 year’s experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Comprehensive understanding of medical terminology and practices.• Proficient in EHR/EMR systems with the ability to troubleshoot common technical issues.• Knowledge of healthcare privacy regulations.• Strong interpersonal skills and the ability to work collaboratively.• Excellent organizational and time management skills with attention to detail.• Tech-savvy and familiar with digital tools relevant to the healthcare industry.

Mar 14, 2024

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Cost Manager for Real Estate Construction Projects in Mexico

Turner & Townsend

Full-time|On-site|Mexico City

Join Turner & Townsend as a Cost Manager specializing in Real Estate Construction Projects in Mexico. This role offers a dynamic environment where you will be responsible for:Conducting comprehensive feasibility studies and preparing procurement reports.Reviewing construction plans and executing precise quantity take-offs, in addition to overseeing contract preparation and management.Creating and analyzing detailed estimates and cost plans.Leading estimating and cost planning activities, ensuring the final cost plan is well-presented and thoroughly owned.Utilizing Value Management techniques at the early stages of projects, engaging with our specialized Value Management team when necessary.Overseeing the procurement process and implementing effective procurement and contracting strategies, actively participating in negotiations, pre-qualifications, and bid evaluations.Effectively managing post-contract cost variances and change control processes, documenting design changes, and updating budgets as required.Supervising cost checking and valuation tasks to ensure accuracy and efficiency.Generating and presenting monthly post-contract cost reports to clients.Pursuing value engineering and life cycle costing initiatives, providing cost insights to support informed business decisions.Negotiating and finalizing accounts.Establishing and maintaining professional relationships with both external and internal stakeholders, taking a lead role in client interactions at all project stages, and reporting to senior leadership on cost estimates versus budget.Where applicable, leading a cost management team to ensure successful delivery of all assigned tasks.Contributing to staff management, including involvement in recruitment processes and junior staff appraisals.Facilitating knowledge management by compiling key information and lessons learned from each project into our internal database.Employing Financial Management Systems to track ongoing margin levels and monthly forecasts for each commission.Identifying and implementing process improvements to enhance internal systems and workflows.

Mar 12, 2026

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Senior Project Manager - Real Estate Construction Projects in Mexico

Turner Townsend

Full-time|On-site|Mexico City

We are seeking a highly skilled Senior Project Manager to lead our real estate construction projects in Mexico. In this pivotal role, you will oversee project execution, manage client relationships, and ensure that projects are completed on time and within budget. You will collaborate with diverse teams, leveraging your expertise to drive innovative solutions and enhance project outcomes.

Apr 30, 2026

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General Virtual Assistant (Mexico)

getwingapp

On-site|On-site|Mexico City, Mexico

Join Wing, a pioneering company dedicated to transforming the future of work! We are seeking a talented Bilingual General Virtual Assistant to support our mission of building world-class teams and streamlining operations for businesses globally. As a crucial member of our team, you will handle various administrative tasks, foster effective communication, and contribute to the success of our clients. If you are proactive, tech-savvy, and eager to make a difference, we want to hear from you!

Oct 9, 2025

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Associate Director of Cost Management for Construction Real Estate Projects

Turner Townsend

Full-time|On-site|Mexico City

Join Turner Townsend as an Associate Director of Cost Management specializing in Construction Real Estate Projects. In this pivotal role, you will lead cost management efforts, ensuring financial efficiency and project success across various construction initiatives.Your expertise will guide project teams in developing accurate estimates, managing budgets, and implementing effective cost control measures. You will collaborate closely with stakeholders, including clients, contractors, and internal teams, to deliver exceptional results.

Jul 23, 2025

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Talent Pool - Cost Management Opportunities in Mexico

Turner Townsend

Full-time|On-site|Mexico City

Join our dynamic team at Turner Townsend, where we are dedicated to delivering exceptional cost management solutions in the real estate sector. As a part of our talent pool, you will have the opportunity to contribute to various projects while working alongside industry experts. Our collaborative environment fosters innovation and professional growth.

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3D Design & Implementation Specialist at CLO Virtual Fashion | Mexico City

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CLO Virtual Fashion, established in 2009, is at the forefront of revolutionizing the digital fashion landscape through cutting-edge 3D clothing simulation technology.We offer a comprehensive suite of clothing-related services, encompassing everything from conceptualization and design to manufacturing, marketing, fitting, and styling, all powered by our advanced 3D clothing simulation algorithms.Utilizing our renowned software solutions, including CLO, Marvelous Designer, and Jinny, we engage in the complete costume design journey. Our platforms, such as CLO-SET and CONNECT, facilitate a streamlined and sustainable workflow, enabling seamless integration of both physical and digital garments within the CLO system.As a leader in the global digital fashion sector, CLO Virtual Fashion operates 13 offices across 11 countries—including regions in Asia, North America, Europe, and South America—and is continuously expanding to meet the needs of our diverse clientele worldwide.

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Executive Assistant - Mexico

getwingapp

On-site|On-site|Mexico City, Mexico

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This description serves as a general overview for the Executive Assistant position. Specific responsibilities and tools will be detailed during the final interview. Please ensure your application aligns with your location and experience. We are committed to hiring individuals who can excel in this role!*Only apply if you are based in Mexico or LATAMRemote Executive AssistantAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! Our goal is to become the premier destination for companies aiming to build exceptional teams and automate their operations.We are in search of a dynamic Executive Assistant who can start immediately!Key Responsibilities include, but are not limited to:1. Generate and issue invoices, monitor payment statuses, and maintain records of company expenditures.2. Conduct research on industry trends, best practices, and publicly available data to compile insightful reports.3. Organize and manage documents and files systematically.4. Handle data entry tasks including creating lead lists, documenting meeting minutes, transcribing recordings, and preparing payroll information.5. Conduct product research, purchase items, and acquire samples as needed.6. Update and manage information for marketing and sales initiatives through a CRM system.7. Oversee project monitoring, facilitate internal communications, and organize company data effectively.8. Coordinate team schedules to avoid conflicts and ensure timely client meetings.9. Arrange travel itineraries, including hotel and rental car bookings.10. Manage incoming calls, relay information, and schedule appointments.11. Respond to emails, follow up on correspondence, organize the inbox per client preferences, and notify clients of important communications.12. Integrate data and content into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and keep account profiles current.14. Perform ad hoc tasks as required.Qualifications:• A minimum of 3 years of experience supporting C-level executives (CEO, COO, etc.).• Bachelor's degree or relevant certification (mandatory).• Exceptional communication skills via phone, email, and instant messaging.

Mar 14, 2024

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Junior Java Developer at ALTEN Mexico | Mexico City

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Full-time|Hybrid|Mexico City, Mexico City, Mexico

Join ALTEN Mexico as a Junior Java Developer and become an integral part of our team dedicated to engineering and technology solutions. You will engage in innovative projects across diverse industries, including Automotive, Energy, Aeronautics, Banking, Telecommunications, and more.In this role, you will be accountable for the development, integration, and modernization of software tools essential for validation and automation processes.The position necessitates a strong technical grasp of Java, backend architectures, integration with DLLs (JNI/JNA), validation flow automation, communication between heterogeneous tools, and connection with NI or dSPACE platforms. Additionally, you will ensure delivery quality by adhering to best development practices, testing, documentation, and traceability via GitHub and Rally.

Apr 1, 2026

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Executive Assistant - Mexico

JumpCloud®

Remote|Remote|Mexico City, Mexico - Remote

Remote Opportunities at JumpCloudAbout JumpCloudJumpCloud® offers an innovative open directory platform that simplifies the secure management of identities, devices, and access across your enterprise. Our platform empowers IT teams and Managed Service Providers (MSPs) to enable users to work securely from any location while managing Windows, Apple, Linux, and Android devices through a single interface. With JumpCloud®, IT management is made simple.Position Overview:We are looking for a dynamic and resourceful Executive Assistant to be part of our Mexico-based executive support team. In this pivotal role, you will provide high-level executive support to global leaders, ensuring seamless operations across various functions. The ideal candidate will excel in organization, adapt easily between high-level scheduling, travel arrangements, and meeting preparations, and possess a proactive approach.As a representative of our executive team, you will handle communications with professionalism and courtesy. Your exceptional time management and prioritization skills will be key, along with the ability to foresee needs and maintain discretion in all dealings.

Nov 17, 2025

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Join Our Talent Pool for Project Management Opportunities in Mexico

Turner Townsend

Full-time|On-site|Mexico City

Are you passionate about project management and eager to explore exciting career opportunities? Join our talent pool at Turner Townsend, where we specialize in delivering exceptional project management solutions in the real estate sector. We invite motivated and skilled individuals to connect with us for potential full-time roles that will significantly impact our projects.

Jan 15, 2024

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Senior Ariba Consultant (Certified) at ALTEN Mexico | Mexico City

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Executive Assistant (Mexico)

getwingapp

On-site|On-site|Mexico City, Mexico

Join our dynamic team as a Bilingual Executive Assistant!At Wing, we are on a mission to transform the future of work for companies globally. We aim to be the premier destination for businesses seeking to build world-class teams and streamline their operations.As a key player in our team, you will provide essential support to executives by managing a variety of tasks that ensure smooth daily operations. This role is perfect for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact.Key Responsibilities:1. Prepare and dispatch invoices, monitor payments, and maintain financial records.2. Conduct research on industry trends and best practices, compiling findings into comprehensive reports.3. Organize and maintain electronic and physical files and documents.4. Perform data entry tasks, including meeting minutes, payroll information preparation, and lead lists.5. Source products, manage orders, and obtain samples as needed.6. Maintain and update marketing and sales information through a CRM platform.7. Oversee project timelines, facilitate internal communications, and manage company data.8. Coordinate executive calendars, manage scheduling conflicts, and ensure timely client meetings.9. Arrange travel itineraries, including accommodations and transportation.10. Handle incoming calls, manage appointments, and respond to inquiries.11. Organize email correspondence, ensuring important communications are prioritized and addressed.12. Compile data and create cohesive reports and presentation materials.13. Manage online presence, including video uploads and customer feedback.14. Undertake ad hoc tasks as required.

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Aftersales Warranty Specialist at ALTEN Mexico | Mexico City

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Full-time|On-site|Mexico City, Mexico City, Mexico

Join ALTEN Mexico, a leading engineering firm dedicated to providing innovative solutions for engineering, technology, and product development across diverse industries.As an Aftersales Warranty Specialist, you will be instrumental in the Aftersales Premium Car department. Your primary responsibility will be to conduct technical and analytical evaluations of automotive warranty cases, positioning you as a subject-matter expert in aftersales, engineering, quality, and service operations.This senior-level position demands a high degree of technical expertise, sound judgment, and outstanding communication skills. You will serve as a technical authority and a trusted decision-maker, ensuring warranty decisions are consistent, fair, and well-documented, thereby safeguarding the company’s financial interests and brand reputation.Key ResponsibilitiesThoroughly evaluate automotive warranty claims by analyzing technical reports, failure analyses, and field data.Determine warranty applicability based on company policies, contractual terms, and legal or regulatory requirements.Analyze detailed technical documentation regarding vehicle or component failures.Assess root cause analyses, test results, and usage conditions to establish warranty coverage.Work closely with engineering and quality teams to understand failure mechanisms and design intent.Accurately interpret warranty terms, exclusions, and limitations.Monitor warranty trends, claim rates, and cost drivers.Identify abnormal patterns, emerging quality risks, or supplier-related issues.Maintain and update warranty procedures, guidelines, and decision frameworks.Effectively communicate complex technical or legal topics to both technical and non-technical audiences.

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Full-time|On-site|Mexico City, Mexico City, Mexico

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Remote USCIS Case Assistant - Virtual Assistant

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Full-time|Remote|Mexico City, Mexico

The United Firm | La Liga Defensora, APC is seeking a dedicated Remote USCIS Case Assistant - Virtual Assistant to join our dynamic USCIS immigration team. Reporting directly to the Legal Supervisor, this position is ideal for a candidate with exceptional customer service and case management abilities. The successful applicant will support clients in their journey towards adjusting their immigration status to lawful permanent resident through effective case management, legal research, and client interaction.Key Responsibilities:Conduct client intake and gather necessary documentation.Prepare and file immigration forms.Maintain communication with clients for updates and support.Act as a liaison with government agencies, particularly USCIS.Review and maintain comprehensive case files.Assist with legal research and provide necessary support.Prepare clients for Adjustment of Status (AOS) interviews and hearings.Manage Requests for Evidence (RFEs) and respond accordingly.Prepare for AOS denials and appeals as necessary.Collaborate with other legal professionals to ensure seamless case handling.Provide post-filing support for Employment Authorization Documents (EAD) and Advance Parole applications.Assist in the closure of cases.Qualifications:1-2 years of experience in Immigration Law.Familiarity with essential forms, including Form I-485.Proficiency in case management software.Join our expanding firm and take advantage of opportunities for career advancement. You will work alongside a team of professionals committed to excellence in the legal industry.The United Firm | La Liga Defensora, APC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.

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