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Experience Level
Entry Level
Qualifications
To excel in this role, candidates should possess:Strong organizational skills and attention to detailProficiency in digital tools and platforms, especially Google DriveAbility to manage multiple tasks efficientlyExcellent communication skills, both written and verbalExperience in administrative and operational support roles
About the job
Position Overview
We are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.
This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.
The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.
Key Responsibilities
Administrative & Organizational Tasks (Core)
Digitize and organize extensive document volumes using Google Drive
Maintain structured filing systems (both digital and inbox)
Organize inbox utilizing folders, labels, and automation tools
Minimize clutter and enhance accessibility of information
About assist-world
assist-world is a dynamic and fast-growing company dedicated to providing innovative solutions to enhance operational efficiency. We pride ourselves on fostering a collaborative and supportive work environment that empowers our team members to thrive and contribute to our mission.
Job Title: Virtual Assistant for Sales and Lead GenerationPosition Type: Full-timeWorking Hours: 9:00 AM – 5:00 PM ESTWorking Days: Monday – FridaySalary: $6 – $7 per hour, based on experienceJob Code: NR- SalesWork Environment: RemoteAre you a motivated and organized individual looking to make an impact? We are seeking a dedicated Virtual Assistant to enhan…
About LalamoveLalamove is a pioneering on-demand delivery technology company, dedicated to providing users globally with swift and dependable delivery services. Operating in 14 diverse markets across Asia, Latin America, and EMEA, Lalamove connects users with a wide range of vehicle options, including lorries, vans, and cars, ensuring the transportation of items of all dimensions. We also offer fleets of two-wheeled vehicles for cost-effective courier services. With our streamlined mobile and web applications, we effectively link users and drivers, facilitating the movement of essential goods.The Assistant Sales Manager is a vital leadership position responsible for spearheading the acquisition and expansion of corporate accounts within Lalamove for Business. This role is essential in supporting the Head of Sales and includes the management of both the Acquisition Team and the Business Development (BD) Associate, ensuring strategic growth and robust sales performance.
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in English communication. As the nexus of coordination among various teams, you will ensure projects remain aligned and on schedule from conception to completion.Key ResponsibilitiesProject Ownership & Delivery● Manage e-commerce projects from inception to completion● Ensure timely delivery of projects that meet scope and align with business objectives● Decompose projects into actionable tasks, timelines, and milestones● Proactively identify and address risks, delays, and obstaclesCross-Functional Team Coordination● Serve as the primary liaison among marketing, development, design, QA, and operations teams● Maintain consistent follow-up with team members to ensure accountability● Keep all stakeholders informed regarding priorities and next steps● Professionally escalate issues when necessaryWorkflow & Systems Management● Construct and manage workflows utilizing Notion● Maintain comprehensive documentation, task boards, timelines, and status reports● Streamline processes to enhance execution speed and minimize friction● Facilitate smooth transitions between teams and phases of workE-commerce Execution● Oversee projects relating to:○ Product launch initiatives○ Website updates and redesigns○ Creation of landing pages○ Marketing promotions and campaigns● Grasp the complete e-commerce customer journey (including product pages, checkout, and post-purchase flow)● Coordinate launches, ensuring team readiness prior to go-live● Support post-launch evaluations, adjustments, and optimizationsReporting & Communication● Deliver clear, concise updates on project progress to leadership● Track and report on project status, risks, and outcomes● Maintain structured and professional written communication consistently throughout
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Job Title: Patient Scheduling and Aesthetic Sales Support SpecialistPosition Type: Full-timeWork Hours: 9:00 AM – 6:00 PM PDTWork Days: Monday – FridaySalary: $5 – $6 per hour (based on experience)Job Code: MEDLUBWorkplace: RemoteRole OverviewJoin our dynamic team at Winning Assistants as a Healthcare Virtual Assistant, where you will play a pivotal role in enhancing patient experiences and driving aesthetic service sales. Your primary responsibilities will include facilitating patient communications, managing appointment schedules, and promoting our range of aesthetic services.Key Responsibilities1. Patient Communication & Appointment Management (Top Priority)Promptly address all patient inquiries via phone, ensuring no calls are missed.Effectively schedule and manage patient appointments.Maintain exemplary phone etiquette to enhance patient satisfaction.Ensure patients feel valued and understood throughout their interactions.2. Aesthetic Services Promotion (Sales Focus)Provide detailed information about services, including laser treatments and wellness programs.Assess patient needs to recommend suitable services.Confidently upsell services, converting inquiries into booked appointments.Assist in marketing initiatives through effective patient engagement.3. Administrative CoordinationProcess prior authorization requests efficiently.Coordinate referrals with healthcare providers seamlessly.Ensure all documentation meets accuracy and compliance standards.Additional ResponsibilitiesRespond to patient follow-ups and inquiries in a timely manner.Utilize EClinicalWorks (ECW) for scheduling and documentation tasks.Communicate effectively using RingCentral.Navigate various systems and patient management tools with ease.QualificationsProven experience in the healthcare sector is REQUIRED.Experience in a medical office, clinic, or a patient-facing healthcare role.Sales or upselling experience is highly desirable.Familiarity with EClinicalWorks (ECW) is a plus, but not mandatory.Required SkillsStrong medical and clinical knowledge.Proficient understanding of medical terminology.Ability to convey service information clearly to patients.Familiarity with healthcare workflows.Exceptional communication and customer service skills.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Join assist-world as a Social Media and Website Assistant focusing on Squarespace and content support. In this dynamic role, you will assist in managing social media platforms and optimizing website content to enhance user engagement. Your creativity and attention to detail will help us deliver compelling digital experiences.
Join a prestigious travel boutique that specializes in crafting luxurious experiences globally. Our agency takes pride in curating meticulously designed and personalized itineraries for discerning travelers. By collaborating with trusted international partners, we ensure that every journey is seamless and unforgettable.We are currently seeking a detail-oriented Virtual Assistant to play a crucial role in our operational success. This position involves creating elegantly organized travel itineraries and producing captivating social media content that embodies our luxury brand and boutique ethos. The ideal candidate should be organized, proactive, skilled in digital tools, and have a genuine passion for the luxury travel industry.
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.
Contract|A$1.5K/mo - A$2K/mo|Remote|Remote — Metro Manila, Philippines
Seeking Remote Marketing Talent in the PhilippinesAs a key member of our client's team, the Sales and Marketing Assistant will play an essential role in driving lead generation and supporting marketing campaigns. This position offers flexibility, allowing you to manage your own schedule while aligning with Australian business hours, from approximately 9 AM to 5 PM, Monday to Friday.About Hunt St: We specialize in connecting Australian companies with the top 5% of remote talent in the Philippines. Our model allows you to work directly with clients rather than through an outsourcing agency, ensuring a seamless and rewarding remote work experience.About Our Client: Our client is a well-established, family-owned manufacturer specializing in high-quality materials for water and air treatment. They pride themselves on sustainable practices and reliability, producing advanced filtration and purification products that serve various environmental and industrial needs.Key Responsibilities:Manage SEO content and optimize the company website using WordPress (15 hours per week).Coordinate and manage logistics for 6+ annual conferences and events.Create marketing collateral, including brochures, presentations, and promotional materials, utilizing Canva.Use Salesforce for campaign creation and updates, and ensure data accuracy and verification.Compile prospect lists, scrape data for contact information, and maintain the database.Manage business card data uploads from conferences into Excel.Develop and maintain mailing lists for marketing outreach.Post updates on LinkedIn regarding various events.Assist in the creation of trailers for marketing and sales initiatives.Complete import and export documentation and maintain filing systems.Support special marketing projects and perform general administrative tasks.
Role overview assist-world is looking for a Retail Marketing & Activation Virtual Assistant to join the team remotely from the Philippines. This position plays a key part in supporting marketing initiatives and helping retail campaigns succeed. What you will do Assist with projects that promote retail marketing campaigns Support daily marketing tasks while working from a home office Take part in planning and carrying out campaign activities Location This is a remote, work-from-home position open to candidates based in the Philippines.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
