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Experience Level
Entry Level
Qualifications
To excel in this role, candidates should possess:Strong organizational skills and attention to detailProficiency in digital tools and platforms, especially Google DriveAbility to manage multiple tasks efficientlyExcellent communication skills, both written and verbalExperience in administrative and operational support roles
About the job
Position Overview
We are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.
This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.
The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.
Key Responsibilities
Administrative & Organizational Tasks (Core)
Digitize and organize extensive document volumes using Google Drive
Maintain structured filing systems (both digital and inbox)
Organize inbox utilizing folders, labels, and automation tools
Minimize clutter and enhance accessibility of information
About assist-world
assist-world is a dynamic and fast-growing company dedicated to providing innovative solutions to enhance operational efficiency. We pride ourselves on fostering a collaborative and supportive work environment that empowers our team members to thrive and contribute to our mission.
Join our dynamic team as an Outbound Operations Virtual Assistant specializing in E-commerce Operations. In this remote role, you will be responsible for managing outbound communications, optimizing operational workflows, and supporting our e-commerce initiatives. We are looking for a proactive individual who is detail-oriented and ready to contribute to our…
Join our dynamic team at RemoteVA Ph as a dedicated and detail-oriented E-commerce Virtual Assistant. This exciting full-time position allows you to work from home and engage with various e-commerce platforms and digital marketing tools. If you have a passion for e-commerce and are eager to contribute to our success, we want to hear from you!Key Responsibilities:- Create and manage engaging email campaigns utilizing Klaviyo.- Oversee and manage product reviews using YotPo.- Design and schedule simple social media posts to enhance our online presence.- Execute basic tasks on the Magento e-commerce platform.- Perform various administrative and virtual assistant duties as assigned.
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Cricut Inc. is looking for a Lead E-commerce Operations professional to oversee marketplace activities across Asia. This Manila-based role centers on driving both operational improvements and revenue growth within regional marketplace platforms. Key responsibilities Shape and enhance operational strategies tailored for Asian marketplace platforms Focus on improving customer experience throughout the entire process Support initiatives aimed at boosting revenue through marketplace channels Role focus This position involves guiding e-commerce operations, identifying opportunities for process improvement, and working closely with teams to achieve business goals in multiple Asian markets.
At Paired, we are a leading global recruiting agency dedicated to connecting remote professionals with exceptional companies. Our goal is to match talent from around the world with organizations seeking their unique skills. We believe in the power of remote work to create opportunities regardless of geographical boundaries.About Our ClientOur client is an innovative and rapidly expanding direct-to-consumer (DTC) e-commerce company in the health and wellness sector. They specialize in creating and scaling consumer brands by prioritizing customer insights, product excellence, and results-driven marketing strategies. Having achieved impressive eight-figure annual revenues early in their journey, the team is now focused on refining backend operations, enhancing customer experiences, and developing scalable systems to support ongoing growth.They are in search of a dynamic Head of Post-Purchase Operations to take charge of the customer experience after purchase, ensuring operational excellence as the business expands. This is not a conventional corporate role; the ideal candidate will bring structure, clarity, and decisive execution to a burgeoning operation.This position is tailored for those who thrive in high-ownership environments and are driven to create systems, resolve complex operational challenges, and make a tangible impact on business performance.
We are in search of a meticulous Shopify Admin Assistant to oversee and enhance daily e-commerce operations. The perfect candidate will possess strong organizational skills, technical proficiency, and a solid background in maintaining the functionality and performance of online stores.Key ResponsibilitiesSpreadsheet & Data Management Utilize spreadsheets to align open orders between our internal ERP system and external marketplaces. Regularly maintain and update sheets that track new product releases, pricing, and inventory details. Conduct pricing comparisons in spreadsheets to establish sale prices and spot discrepancies. Execute thorough data entry, cleanup, and verification tasks.E-Commerce Product Management Create new product listings in Shopify, ensuring accuracy in titles, descriptions, pricing, and attributes. Upload product listings to partner marketplaces using either spreadsheets or channel-specific templates. Perform various product updates in Shopify, including pricing adjustments, image uploads, tagging, categorizing, and metadata management. Sync products from Shopify to TikTok Shop and troubleshoot any synchronization issues.Order & Marketplace Support Verify and cross-examine orders across multiple marketplaces to confirm accuracy. Update customer order addresses in Shopify when corrections are necessary. Monitor product and order syncing across e-commerce platforms and identify any inconsistencies.General Administrative Support Respond promptly to internal team communications during working hours as new tasks arise. Adhere to standard operating procedures (SOPs) closely and proactively identify and flag issues when necessary. Assist with additional administrative and data-related tasks as assigned.
wecloneyou seeks a Virtual Assistant - TikTok Shop & E-Commerce Growth Specialist to help expand our online presence. This remote role is based in the Philippines and centers on supporting our e-commerce efforts, with a particular focus on TikTok Shop. Key responsibilities Oversee daily e-commerce operations and ensure tasks are completed on schedule Develop and share TikTok content to increase visibility and drive sales Interact with customers and handle inquiries on TikTok Shop Assist with planning and scheduling content What we look for Strong organizational abilities Creative approach to content creation Background working with TikTok and e-commerce platforms Comfort working independently and communicating effectively This position is fully remote and open to candidates based in the Philippines.
Position Title: E-commerce Operations ManagerLocation: Remote workJob Description:Join our dynamic team as an E-commerce Operations Manager and take charge of the daily operations for our thriving Amazon and BWP storefronts. This pivotal role involves meticulous inventory management, optimizing product listings for maximum visibility, and delivering exceptional customer service to create a seamless online shopping experience. The ideal candidate is highly resourceful, organized, and has a proven track record of navigating Amazon Seller Central and similar platforms effectively.Key Responsibilities:Oversee all product listings on Amazon and BWP, ensuring accuracy, SEO optimization, and brand consistency.Monitor stock levels across platforms and collaborate with the warehouse team for timely restocking and updates.Address customer inquiries and concerns promptly and professionally to enhance customer satisfaction.Analyze store performance metrics, providing actionable insights to boost sales and improve service quality.Manage order processing, fulfillment coordination, and returns efficiently.Work alongside the marketing team to devise and implement promotional strategies.Utilize Excel or similar tools to maintain and analyze daily performance logs.Ensure compliance with marketplace policies and operational best practices.Qualifications:Required:Minimum of 1 year of experience managing Amazon storefronts, particularly with Seller Central.Proficient in Microsoft Excel, with strong data management and analytical skills.Exceptional communication and customer service abilities.Strong organizational skills and meticulous attention to detail.Familiarity with tools like Shopify, Monday.com, Grasshopper, or similar platforms.Proven ability to work independently and consistently meet deadlines.Preferred:Experience with BWP or other niche marketplaces is a plus.Basic knowledge of graphic editing and product photography standards.Background in consumer goods or food product industries is advantageous.
Join our dynamic team as a Virtual Assistant and Operations Specialist! We are seeking a meticulous individual who will be instrumental in managing and analyzing data, creating intricate Google Sheets, and enhancing operational workflows to ensure seamless processes.Key Responsibilities:Design, construct, and maintain advanced Google Sheets with interlinked workbooks.Leverage sophisticated formulas such as ARRAYFORMULA, QUERY, REGEX, IMPORTRANGE, FILTER, VLOOKUP/XLOOKUP to manipulate large datasets.Develop dynamic dashboards and reports that facilitate effective data visualization.Enhance the performance of spreadsheets to efficiently handle large data volumes.Support operational tasks to boost team productivity and streamline workflow management.Qualifications:Demonstrated expertise in using advanced Google Sheets.Exceptional attention to detail and strong problem-solving abilities.Proven capacity to work independently in a remote setting.Prior experience as a Virtual Assistant or Operations Support.Excellent proficiency in English communication.Technical and Work Environment Requirements:Internet Connection: Must have a primary connection with a minimum speed of 15 Mbps and a backup connection of at least 10 Mbps, capable of supporting work during outages.Primary Device: Desktop or laptop with at least:Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or equivalent processors.A minimum of 8 GB RAM.Backup Device: Must meet or exceed the performance of an Intel Core i3 processor and function during power interruptions.A working webcam.A noise-canceling USB headset.A quiet, dedicated home office space.Smartphone for communication and verification purposes.Benefits:Dynamic Team Culture: Experience a vibrant, inclusive, and innovative environment that values your unique contributions and fosters professional growth.Opportunities for Development: Engage in daily learning experiences and innovations to make a significant impact in your field.Career Growth: Unlock a plethora of possibilities and resources to advance your career.
Role Overview Hunt St is looking for an Ecommerce Operations Virtual Assistant to support a prominent Australian homewares and furniture retailer. This is a remote role based in the Philippines, focused on maintaining and improving the client’s ecommerce platform. The position runs on Australian business hours (approximately 9 AM – 5 PM, Monday to Friday), but as a contractor, there is flexibility in scheduling. About the Company Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is for a client known for a strong ecommerce presence and a wide product range in homewares and furniture. Their team values accurate product information, effective merchandising, and reliable order fulfillment to create a smooth shopping experience. Compensation and Contract Salary range: $1,600 AUD – $2,200 AUD per month Contract type: Independent Contractor Agreement Location: Remote (Philippines) Work hours: Australian business hours (approx. 9 AM – 5 PM, Monday to Friday) with flexible scheduling What You Will Do Upload and set up products in Shopify, including descriptions, images, variants, dimensions, and care instructions Manage the full product lifecycle for homewares and furniture, working closely with the buying team Write and update product descriptions based on briefs, ensuring clarity and engagement Handle site merchandising: set up categories, place featured products, and organize collections Keep product listings accurate and consistent, aligning with brand standards across all pages Upload, tag, and manage product images, using Google Sheets for quality checks Apply basic on-page SEO: update page titles, meta descriptions, and image alt text Update website content, including banners, landing pages, and CMS pages Maintain detailed product information in Google Sheets: attributes, dimensions, colors, and seasonal codes Monitor stock availability and assist with range updates in collaboration with the buying team Provide additional support to the buying team as required
Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in English communication. As the nexus of coordination among various teams, you will ensure projects remain aligned and on schedule from conception to completion.Key ResponsibilitiesProject Ownership & Delivery● Manage e-commerce projects from inception to completion● Ensure timely delivery of projects that meet scope and align with business objectives● Decompose projects into actionable tasks, timelines, and milestones● Proactively identify and address risks, delays, and obstaclesCross-Functional Team Coordination● Serve as the primary liaison among marketing, development, design, QA, and operations teams● Maintain consistent follow-up with team members to ensure accountability● Keep all stakeholders informed regarding priorities and next steps● Professionally escalate issues when necessaryWorkflow & Systems Management● Construct and manage workflows utilizing Notion● Maintain comprehensive documentation, task boards, timelines, and status reports● Streamline processes to enhance execution speed and minimize friction● Facilitate smooth transitions between teams and phases of workE-commerce Execution● Oversee projects relating to:○ Product launch initiatives○ Website updates and redesigns○ Creation of landing pages○ Marketing promotions and campaigns● Grasp the complete e-commerce customer journey (including product pages, checkout, and post-purchase flow)● Coordinate launches, ensuring team readiness prior to go-live● Support post-launch evaluations, adjustments, and optimizationsReporting & Communication● Deliver clear, concise updates on project progress to leadership● Track and report on project status, risks, and outcomes● Maintain structured and professional written communication consistently throughout
Full-time|$1.3K/mo - $1.5K/mo|Remote|Remote — Western Visayas, Philippines
Join the HireHawk Team!At HireHawk, we bridge the gap between exceptional global talent and high-performing U.S. companies. Our mission is to empower skilled professionals to thrive in their careers while providing our clients with dedicated, remote-ready talent that delivers impactful results from day one.We are on the lookout for a dynamic and adaptable E-commerce Operations and Marketplace Coordinator to support our founder in navigating the U.S. market.In this pivotal role, you will oversee daily marketplace operations, manage product listings, ensure fulfillment accuracy, handle reporting, and facilitate effective communication with customers and partners. This position demands excellent organizational skills, a keen eye for detail, and the professionalism to represent our founder in interactions with retailers, agencies, and service providers.This is an exciting opportunity for someone who excels in a fast-paced environment and enjoys merging operational tasks with analytical insights.Key Responsibilities:Manage product listings across diverse sales channelsAdd new products and update existing listingsMonitor live products on marketplaces and identify missing or incorrect listingsTrack product reviews and comments across major sales platformsCoordinate fulfillment-related issues with our 3PL warehouse in New JerseyExport returns data from Mirakl for Nordstrom and Bloomingdale’s, prepare and import data into warehouse systems weeklyReview inventory levels periodically and provide feedback for replenishmentRespond to customer and business inquiries, including sales inbox and Instagram messagesAssist with retailer communications with Nordstrom and Bloomingdale’s as neededAct as a liaison between the founder and external partners, including digital agencies, warehouse providers, and consultantsAssist in coordinating digital marketing efforts, including social media, blogs, and email marketing, either directly or through an agencyConduct competitor analysis to gain insights on pricing, product development, and customer journeysResearch market trends on platforms like Pinterest to inspire new product developmentPrepare sales analysis and reportingAnalyze performance trends to identify opportunities for improvementTranslate insights into actionable recommendations
Role Overview Position: Operations and Client Support Virtual Assistant Location: Remote , Philippines Salary: $1,500 AUD – $2,000 AUD per month Contract Type: Independent Contractor Agreement Working Hours: Align with Australian business hours (approximately 9 AM to 5 PM, Monday to Friday). Some flexibility in time management is available. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is fully remote and allows independent contractors to work directly with the client, not through an outsourcing agency. About the Client The client is a well-established Australian manufacturer focused on high-quality building materials for residential, commercial, and civil projects. Their team values a practical approach and a strong, supportive culture, aiming for durable, high-performance results in every product. What You Will Do This position covers a broad set of tasks across operations and client support. The Virtual Assistant will: Manage accounts receivable and follow up on overdue payments Assist with sales leads and project administration Support company directors with personal and administrative tasks Process website orders and coordinate order fulfillment Follow up on freight and delivery issues Set up projects accurately in Salesforce Ensure diligent completion of all assigned projects and tasks Success in this role requires strong organization, attention to detail, and comfort using Xero, Salesforce, spreadsheets, and internal admin tools. Key Responsibilities: Accounts Receivable and Debt Follow-Up Regularly review overdue accounts in Xero Check each overdue account in Salesforce before contacting customers Investigate reasons for delayed payments, such as: Installation delays Quality concerns Customer complaints Unresolved service or project issues Decide whether to follow up immediately or escalate issues internally Document actions, customer feedback, and next steps thoroughly Escalate complex issues to management before taking further action Maintain a friendly, professional approach in all payment-related communication
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.
Role Overview Huzzle is hiring a remote Operations & Customer Support Virtual Assistant based in the Philippines. This position places you directly within a client’s in-house team, supporting a fast-growing company in the logistics and transport sector. The client focuses on reliable, customer-centered solutions for businesses needing transport and scheduling services. Main Responsibilities Respond to customer inquiries by phone and email, maintaining timely and professional communication. Handle booking and scheduling for transport services, ensuring accuracy and efficiency. Keep records and data entries up to date within internal systems. Coordinate daily logistics operations, share updates, and resolve issues as they come up. Support administrative tasks such as document management and reporting. Work closely with internal teams to improve workflows and service quality. Qualifications Experience in logistics, transport, or supply chain roles. Strong communication skills for customer-facing interactions by phone and email. Comfortable with booking systems and scheduling tools. Keen attention to detail and accurate data entry skills. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Excellent organizational and multitasking abilities. Ability to work independently in a remote environment. What Huzzle Offers Competitive salary based on experience Fully remote position with flexible working arrangements Chance to work with a growing logistics company in a high-demand industry Long-term career growth and exposure to both operations and customer success Direct impact on daily business operations in a hands-on role
