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Experience Level
Entry Level
Qualifications
To excel in this role, candidates should possess:Strong organizational skills and attention to detailProficiency in digital tools and platforms, especially Google DriveAbility to manage multiple tasks efficientlyExcellent communication skills, both written and verbalExperience in administrative and operational support roles
About the job
Position Overview
We are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.
This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.
The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.
Key Responsibilities
Administrative & Organizational Tasks (Core)
Digitize and organize extensive document volumes using Google Drive
Maintain structured filing systems (both digital and inbox)
Organize inbox utilizing folders, labels, and automation tools
Minimize clutter and enhance accessibility of information
About assist-world
assist-world is a dynamic and fast-growing company dedicated to providing innovative solutions to enhance operational efficiency. We pride ourselves on fostering a collaborative and supportive work environment that empowers our team members to thrive and contribute to our mission.
We are in search of a highly organized, proactive, and detail-oriented Personal Executive Assistant to provide exceptional support to a busy executive in the construction sector. This role is perfect for a self-motivated individual with outstanding communication skills who excels at managing various responsibilities with efficiency and grace. If you are seek…
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
We are thrilled to present a unique opportunity for a highly skilled Executive & Personal Assistant to work closely with a dynamic founder in a fast-paced environment. We are on the lookout for a meticulous and proactive individual who excels at transforming high-level directives into flawless execution across daily operations. Company Overview:Our client specializes in creating innovative vertical drama platforms aimed at the US market, operating a range of consumer-facing brands such as Dramabox and Reelshort. Role Purpose and Key Responsibilities:We seek a seasoned Executive Assistant / Personal Assistant who can adeptly manage the diverse personal, family, and household requirements of a globally mobile executive. This role demands a high degree of trust and autonomy, ideal for someone with experience operating at the EA / PA / Chief of Staff level, and who is comfortable taking ownership of decisions from initiation to completion.The successful applicant will serve as a true extension of the executive, adeptly interpreting broad or ambiguous instructions into actionable plans and ensuring outcomes are achieved without the need for constant follow-up.This position will entail approximately a 70% personal support and 30% executive support split. Core Duties and Responsibilities:Executive Assistant Responsibilities (Professional)Act as a trusted partner to the executive, independently managing tasks and decision-making.Convert strategic directives into organized plans, timelines, and actionable steps.Proactively anticipate needs, identify potential challenges, and resolve issues effectively.Manage all communications, priorities, and follow-ups to ensure seamless operations.Present well-structured recommendations (e.g., travel itineraries, plans) for review and approval.Personal Assistant Responsibilities (Personal & Family)Oversee the executive’s personal logistics, including scheduling appointments, events, personal travel, and daily administration.Support family members as needed with scheduling, travel arrangements, and other coordination tasks.Manage personal service providers and vendors with professionalism and discretion.Assist with administrative tasks such as visa processing and documentation for family members. Travel & Logistics Management (Professional + Personal)Coordinate complex international travel across the U.S., Asia, and Europe, including large group trips with family, staff, or associates.Handle all arrangements including itineraries, visas, accommodations, and transportation, ensuring contingency plans are in place.React calmly and decisively to last-minute changes or challenges.Confirm all arrangements align with the executive’s preferences to ensure a smooth experience.
We are seeking a talented and organized Executive Assistant / Personal Assistant to support our team at hunt-st. This role will involve managing schedules, coordinating meetings, and helping to streamline operations. If you are proactive, detail-oriented, and capable of handling multiple tasks efficiently, we encourage you to apply.
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Full-time|Remote|Remote — Metro Manila, Philippines
We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team in the real estate and amenity services sector. In this remote role, you will be responsible for managing schedules, facilitating communications, and ensuring the smooth operation of daily activities. Your ability to prioritize tasks and manage time effectively will be crucial in helping our executives focus on strategic initiatives.
Full-time|Remote|Remote — Metro Manila, Metro Manila, Philippines
d2b-1 seeks an Executive Assistant to help its leadership team in the construction and property development sector. This is a remote role based in Metro Manila, Philippines. Key responsibilities Manage a range of administrative tasks for company leaders Coordinate project-related activities as required Support communication between stakeholders Requirements Strong organizational skills Proactive problem-solving mindset Comfort managing several priorities at once Experience supporting executive or leadership teams is an advantage
Role overview d2b-1 seeks an Executive Assistant to provide administrative support to the executive team working with the construction sector in the New Zealand market. This remote position is open to candidates based in the Philippines and centers on keeping daily operations organized and efficient. Key responsibilities Coordinate and manage daily schedules, tasks, and priorities for the executive group Assist with ongoing projects and initiatives related to the construction sector Handle a range of administrative duties to help keep operations running smoothly Maintain accuracy and organization while managing multiple priorities Location This role is fully remote and available to candidates residing in the Philippines.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Executive Assistant with a Focus on Personal Branding & Digital MarketingLocation: Remote - Philippines Employment Type: Full-timeAbout the RoleWe are seeking an exceptionally organized and proactive Executive Assistant to deliver comprehensive support to our executive team while enhancing their personal and professional digital presence. This unique position combines traditional executive support with digital marketing expertise, making it perfect for detail-oriented, creative, and tech-savvy individuals.Your role will ensure the efficient operation of the executive team while also contributing to the development of their personal brand through social media, newsletters, and various digital channels.Key ResponsibilitiesExecutive SupportOversee complex calendars, schedule meetings, and coordinate various appointments.Prepare meeting agendas, document detailed notes, and monitor follow-up actions.Manage travel arrangements, itineraries, and expense reports.Act as a professional point of contact for internal teams, clients, and partners.Assist in the preparation of presentations, reports, and crucial documents.Personal Brand & Digital MarketingDevelop and expand the executives’ social media, email newsletters, and blogs.Create, edit, and schedule content that aligns with personal branding and business objectives.Monitor engagement metrics, analyze performance, and suggest optimizations.Facilitate collaborations, guest features, or partnerships to enhance visibility.Research tools, trends, and strategies to improve digital presence.General Administrative SupportAssist with ad hoc and special projects as required.Maintain organized digital and physical filing systems.Contribute to internal communication initiatives and event coordination (e.g., webinars, speaking engagements).
Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Job Title: Executive Assistant / Excel SpecialistIndustry: Construction Location: Remote Employment Type: Full-Time Job OverviewWe are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows. Key Responsibilities Oversee executive calendars and schedule meetings while coordinating travel plans Manage email correspondence using Outlook and ensure prompt follow-ups Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.) Assist with CRM tasks using Pipedrive (training provided) Conduct lead generation and data enrichment using Seamless.ai Support order processing and inventory management via SellerCloud Prepare presentations, reports, and documentation for internal and client use Collaborate with clients, vendors, and internal teams to guarantee seamless operations Uphold confidentiality and professionalism in all communications Qualifications Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time Tools & Platforms Excel - VLOOKUP required, PivotTables helpful Outlook - For email and scheduling Pipedrive - Training provided Seamless.ai - For lead generation SellerCloud - For order and inventory management Education & Experience Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field) Minimum of 2 years of experience in an executive assistant or administrative role Experience in the construction industry is a strong advantage
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Full-time|Remote|Remote — Quezon City, Metro Manila, Philippines
About Our Client:Our client is a fast-growing firm specializing in professional services and technology consulting, with a focus on SAP SuccessFactors and cloud HR transformation across Australia, New Zealand, and the Asia-Pacific region. They partner with some of the largest enterprises in the region to deliver strategic advisory, implementation, and support services. Their commitment to outcomes, innovation, and a people-first culture fosters an environment where work is both meaningful and enjoyable.About Teamified:Teamified collaborates with leading enterprises and digital-first businesses in Australia to help them establish remote teams in India, the Philippines, and Sri Lanka. We pride ourselves on assembling exceptional teams that engage with cutting-edge technology. Currently, Teamified employs over 200 professionals including engineers, testers, and product managers across more than 20 partnerships. We aim to enhance how organizations build and manage their remote teams through strong relationships based on trust, integrity, culture, and effective hiring processes. In addition, we are developing our own technology product offerings to deliver superior outcomes for our customers, partners, and employees.About the Role:We are on the lookout for a Senior Executive Assistant based in the Philippines to provide comprehensive support to our two Co-Chief Executive Officers. This senior role is ideal for an experienced Executive Assistant who excels in a fast-paced environment, adeptly manages multiple priorities, and enjoys being at the heart of communication, organization, and execution. This position transcends traditional administrative tasks; we seek a proactive, intellectually curious individual eager to expand their role over time, taking on responsibilities such as document editing, research, and coordination of special projects.Key Responsibilities:Deliver high-level administrative and executive support to both Co-CEOs, managing intricate calendars, scheduling meetings across various time zones, and organizing travel logistics.Handle confidential correspondence, meeting preparations, and follow-ups with utmost discretion and precision.Assist in personal administration for the Co-CEOs, including household, family, and travel arrangements.Draft and refine professional documents, proposals, reports, and presentations using Word, Excel, and PowerPoint. Document design and layout skills are a plus but not mandatory.Facilitate internal and external communications by liaising with the leadership team and global partners.Conduct research, compile summaries, and support special projects as needed.Maintain task lists, priorities, and progress tracking on behalf of the Co-CEOs.Anticipate needs, proactively solve problems, and ensure both Co-CEOs are thoroughly prepared for crucial meetings and deadlines.
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Position OverviewWe are seeking a meticulous and proactive Personal Assistant to provide comprehensive support to our client. This role involves conducting in-depth research, managing data entry and CRM updates, and coordinating emails. The primary focus is on developing and maintaining a robust database of professional contacts, ensuring that all records, communications, and follow-ups are meticulously organized and up-to-date.The ideal candidate will have a strong attention to detail, a proactive mindset, and be comfortable with tasks involving research, spreadsheets, and construction-related activities such as construction takeoffs (required). Key ResponsibilitiesConduct extensive research on specific towns/locations as directed by the client.Identify and research high-end professional workers, including:Interior DesignersArchitectsOther relevant industry professionalsBuild, update, and maintain a database/list using Excel or CRM tools.Accurately input and manage client and prospect information in spreadsheets.Send initial outreach emails to potential contacts.Perform email follow-ups and track responses.Ensure the spreadsheet and CRM are organized, accurate, and fully updated.Maintain complete control and consistency of data records.Conduct construction takeoffs (this is a required skill).Assist with additional research and administrative tasks as needed.RequirementsDemonstrated experience in research, data entry, and CRM or Excel management.Exceptional organizational and attention-to-detail skills.Experience with professional email correspondence and follow-ups.Able to manage and maintain structured databases.Proven experience in performing takeoffs (MUST-HAVE).Ability to work independently and adhere to detailed instructions.Strong written communication abilities.Familiarity with high-end or professional service industries is advantageous.
Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications.Disclaimer: This is a general job description for the role mentioned. Specific tasks and tools will be outlined in the final interview stage. Ensure you apply for the appropriate position based on your qualifications and experience. We prioritize candidates who can excel in this role!Mandarin & English Speaking Executive Assistant (Remote)At Wing, we are on a transformative journey to redefine work for companies around the globe! Our goal is to be the ultimate resource for organizations seeking to build top-tier teams while streamlining their operations.We are currently seeking a Mandarin & English Speaking Executive Assistant to join our dynamic team immediately!Key Responsibilities:1. Draft and manage email and text communications, prepare reports, and analyze various documents.2. Facilitate virtual meetings and phone conferences, providing interpretation between Mandarin and English speakers.3. Liaise with property managers and tenants to address property-related inquiries.4. Collaborate with contractors and service providers to schedule repairs and follow up on completion while managing payments.5. Oversee the CEO's calendar, arranging business appointments, meetings, and calls.6. Conduct research and make informed decisions about suppliers, service providers, equipment, and supplies.7. Handle confidential information with utmost integrity and professionalism.8. Undertake additional administrative tasks as required.Required Qualifications:• Fluency in both Mandarin and English (verbal and written)• A minimum of 5 years experience supporting C-level executives (CEO, COO, etc.)• Bachelor’s degree or relevant certification (required)• Exceptional communication skills via phone, email, and instant messaging• Strong command of English, both written and verbal (minimum B2 level)• Excellent organizational skills and effective time management• Proficient in modern technologies, including desktop sharing, cloud solutions, and VoIP• Experience with office productivity tools and spreadsheets (e.g., MS Office)• Familiarity with online calendars and scheduling tools (e.g., Google Calendar)• Proactive mindset and eagerness to learn• Ability to work during night shiftsTechnical Specifications:• USB Headset with noise-cancellation capabilities...
Role OverviewThe Executive Assistant plays a vital role in delivering extensive administrative support to senior executives, ensuring seamless daily operations and fostering effective interdepartmental communication. Key responsibilities include managing executives' schedules, organizing meetings, and safeguarding sensitive information.Key Responsibilities:Serve as a strategic partner to executives by prioritizing tasks, creating succinct briefing documents, and facilitating informed decision-making aligned with company objectives.Establish and maintain strong relationships with Executive Leadership Team (ELT) members and stakeholders, professionally representing executives and ensuring timely, confidential communication.Oversee executive inbox management, which includes daily triage, drafting and proofreading emails, organizing files, and maintaining audit-ready records.Proactively manage complex calendars, maintaining a 3-4 week forward view, resolving scheduling conflicts, and adapting to changes promptly.Coordinate all aspects of meetings and forums, including preparing agendas, managing technical requirements, capturing action items, and ensuring timely follow-ups.Support enterprise and executive business rhythms (e.g., ELT, RevCo, Town Halls) by providing clear schedules, pre-reads, logistics, and communication.Plan and execute executive travel and events comprehensively, covering itineraries, venues, catering, budgets, and contingency plans to ensure accuracy and compliance.Track progress of projects, tasks, and deliverables using central tools (e.g., MS Planner, Loop, Monday.com, SharePoint) to ensure visibility, resolution of overdue actions, and escalation of blockers.Manage budgets and expenses related to travel, events, and departmental activities, including reconciliation, reporting, and supplier coordination.Drive continuous improvement initiatives by optimizing workflows, utilizing automation and AI tools, ensuring governance, and mitigating operational risks.
