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Experience Level
Entry Level
Qualifications
To excel in this role, candidates should possess:Strong organizational skills and attention to detailProficiency in digital tools and platforms, especially Google DriveAbility to manage multiple tasks efficientlyExcellent communication skills, both written and verbalExperience in administrative and operational support roles
About the job
Position Overview
We are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.
This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.
The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.
Key Responsibilities
Administrative & Organizational Tasks (Core)
Digitize and organize extensive document volumes using Google Drive
Maintain structured filing systems (both digital and inbox)
Organize inbox utilizing folders, labels, and automation tools
Minimize clutter and enhance accessibility of information
About assist-world
assist-world is a dynamic and fast-growing company dedicated to providing innovative solutions to enhance operational efficiency. We pride ourselves on fostering a collaborative and supportive work environment that empowers our team members to thrive and contribute to our mission.
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essenti…
Hunt St is looking for a Virtual Assistant based in the Philippines to support daily operations and customer service for an Australian manufacturer specializing in custom cabinetry components. This fully remote role operates under an independent contractor agreement and follows Australian business hours (9 AM to 5 PM, Monday to Friday). The position offers flexibility in managing your own schedule while ensuring alignment with the client’s needs. Main Responsibilities Customer Support: Respond to customer emails, address inquiries, and schedule calls as needed. Quoting Support: Review client plans and prepare accurate quotes for cabinetry components. Order Processing: Convert invoices into production orders and update tracking systems to reflect progress. Supplier Coordination: Communicate with manufacturers, monitor production timelines, and oversee logistics to ensure smooth delivery. Work Management: Use Monday.com to organize, assign, and track tasks and workflows. Social Media Management: Manage social media accounts, create and schedule posts, and engage with followers. Process Optimization: Develop and update Standard Operating Procedures (SOPs) to improve efficiency. Compensation and Engagement Monthly pay: $1,500 AUD – $1,800 AUD Type: Independent Contractor Agreement Location: Remote, based in the Philippines Schedule: Australian business hours, Monday to Friday About the Client The client manufactures high-quality, design-focused cabinetry components that integrate with global flat-pack furniture systems. Hunt St connects Australian businesses with skilled remote professionals in the Philippines, and this role works directly with the client’s team to support their operations and customer interactions.
Role Overview Huzzle is hiring a remote Operations & Customer Support Virtual Assistant based in the Philippines. This position places you directly within a client’s in-house team, supporting a fast-growing company in the logistics and transport sector. The client focuses on reliable, customer-centered solutions for businesses needing transport and scheduling services. Main Responsibilities Respond to customer inquiries by phone and email, maintaining timely and professional communication. Handle booking and scheduling for transport services, ensuring accuracy and efficiency. Keep records and data entries up to date within internal systems. Coordinate daily logistics operations, share updates, and resolve issues as they come up. Support administrative tasks such as document management and reporting. Work closely with internal teams to improve workflows and service quality. Qualifications Experience in logistics, transport, or supply chain roles. Strong communication skills for customer-facing interactions by phone and email. Comfortable with booking systems and scheduling tools. Keen attention to detail and accurate data entry skills. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Excellent organizational and multitasking abilities. Ability to work independently in a remote environment. What Huzzle Offers Competitive salary based on experience Fully remote position with flexible working arrangements Chance to work with a growing logistics company in a high-demand industry Long-term career growth and exposure to both operations and customer success Direct impact on daily business operations in a hands-on role
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Join our dynamic team as a Wedding Planner and Operations Support Virtual Assistant!OverviewI am an established full-service wedding planner specializing in integrating wellness coaching and LCSW expertise into event planning. I am seeking a motivated and highly organized Virtual Assistant to enhance operational efficiency and support the growth of my business.This position is perfect for a skilled individual with a strong background in managing administrative, logistical, and design-related tasks. Proficiency in industry-specific software is essential. This role promises consistent work with opportunities for advancement.Core ResponsibilitiesThe successful candidate will assist across various functions, overseeing both administrative duties and specialized planning tasks:Logistics & AdministrationTimeline Management: Draft and update detailed event timelines using Aisle Planner.Vendor Coordination: Gather vendor contracts and critical details.Insurance Tracking: Request, track, and organize Certificates of Insurance (COIs) for venues and vendors.Data Entry: Ensure accurate maintenance of client and vendor information within Aisle Planner and our CRM.Email Support: Organize and manage planning-related communications effectively.Design & Project ManagementFloor Plan Design: Create precise, scaled event layouts in Aisle Planner based on venue dimensions and sketches.Asset Placement: Efficiently arrange tables, chairs, bars, stages, and other decor elements within layouts.Task Management: Help track internal project progress using Trello.Skills & Experience RequiredProven experience in event planning administration or as a Virtual Assistant in the events sector.Software Proficiency: Must be skilled in Aisle Planner; experience with Trello is a significant advantage.Detail-Oriented: Exceptional attention to detail across all tasks, from data entry to floor plans.Communication: Excellent communication skills, with a strong sense of responsiveness and reliability.Proactive: A self-starter who anticipates needs and can solve problems independently.Project Details & ApplicationProject Type: Hourly Contract (with potential for a monthly retainer)Timeline: Ongoing support, starting at 5-10 hours per week, with the possibility of more.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Role Overview Position: Operations and Client Support Virtual Assistant Location: Remote , Philippines Salary: $1,500 AUD – $2,000 AUD per month Contract Type: Independent Contractor Agreement Working Hours: Align with Australian business hours (approximately 9 AM to 5 PM, Monday to Friday). Some flexibility in time management is available. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is fully remote and allows independent contractors to work directly with the client, not through an outsourcing agency. About the Client The client is a well-established Australian manufacturer focused on high-quality building materials for residential, commercial, and civil projects. Their team values a practical approach and a strong, supportive culture, aiming for durable, high-performance results in every product. What You Will Do This position covers a broad set of tasks across operations and client support. The Virtual Assistant will: Manage accounts receivable and follow up on overdue payments Assist with sales leads and project administration Support company directors with personal and administrative tasks Process website orders and coordinate order fulfillment Follow up on freight and delivery issues Set up projects accurately in Salesforce Ensure diligent completion of all assigned projects and tasks Success in this role requires strong organization, attention to detail, and comfort using Xero, Salesforce, spreadsheets, and internal admin tools. Key Responsibilities: Accounts Receivable and Debt Follow-Up Regularly review overdue accounts in Xero Check each overdue account in Salesforce before contacting customers Investigate reasons for delayed payments, such as: Installation delays Quality concerns Customer complaints Unresolved service or project issues Decide whether to follow up immediately or escalate issues internally Document actions, customer feedback, and next steps thoroughly Escalate complex issues to management before taking further action Maintain a friendly, professional approach in all payment-related communication
Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.
Join RemoteVA as a dedicated Ecommerce Virtual Assistant, where your reliability and initiative will make a significant impact on our expanding team. The ideal candidate is experienced, self-motivated, and capable of working autonomously with minimal supervision. If you thrive in a dynamic environment and excel at meeting deadlines, we want to hear from you!Key Responsibilities:Oversee daily administrative and ecommerce support tasksFacilitate customer support and manage order processingAssist in coordinating and launching email campaigns using Klaviyo or MailchimpCreate engaging social media posts and respond to inquiriesManage product reviews and feedback using YotpoUpdate and manage products through MagentoPerform general virtual assistant duties including report generation and document formatting (MS Word), and basic data entry
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Join our dynamic team at assist-world as a Virtual Assistant specializing in Customer Support and Community Concierge for our innovative Online Dog Training platform. In this role, you'll be the heartbeat of our community, providing exceptional service and support to our clients while fostering a welcoming environment for dog enthusiasts.Your primary responsibilities will include responding to customer inquiries, managing community interactions, and ensuring an outstanding experience for all users. If you are passionate about dogs and possess excellent communication skills, we would love to hear from you!
Role Overview Hunt St is looking for an Ecommerce Operations Virtual Assistant to support a prominent Australian homewares and furniture retailer. This is a remote role based in the Philippines, focused on maintaining and improving the client’s ecommerce platform. The position runs on Australian business hours (approximately 9 AM – 5 PM, Monday to Friday), but as a contractor, there is flexibility in scheduling. About the Company Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is for a client known for a strong ecommerce presence and a wide product range in homewares and furniture. Their team values accurate product information, effective merchandising, and reliable order fulfillment to create a smooth shopping experience. Compensation and Contract Salary range: $1,600 AUD – $2,200 AUD per month Contract type: Independent Contractor Agreement Location: Remote (Philippines) Work hours: Australian business hours (approx. 9 AM – 5 PM, Monday to Friday) with flexible scheduling What You Will Do Upload and set up products in Shopify, including descriptions, images, variants, dimensions, and care instructions Manage the full product lifecycle for homewares and furniture, working closely with the buying team Write and update product descriptions based on briefs, ensuring clarity and engagement Handle site merchandising: set up categories, place featured products, and organize collections Keep product listings accurate and consistent, aligning with brand standards across all pages Upload, tag, and manage product images, using Google Sheets for quality checks Apply basic on-page SEO: update page titles, meta descriptions, and image alt text Update website content, including banners, landing pages, and CMS pages Maintain detailed product information in Google Sheets: attributes, dimensions, colors, and seasonal codes Monitor stock availability and assist with range updates in collaboration with the buying team Provide additional support to the buying team as required
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
The Remote Legal Virtual Assistant role offers an exciting opportunity for a meticulous and organized professional with experience in legal support or administration. In this position, you will play a crucial role in assisting legal practitioners by managing a variety of administrative tasks essential for the efficient functioning of a legal practice.Key Responsibilities: Document Management: Prepare, review, and organize legal documents, including contracts, briefs, and case files. Research: Conduct thorough legal research and compile relevant information to aid attorneys in case preparations. Client Coordination: Facilitate client communications, schedule consultations, and support the client intake process. Administrative Support: Assist in managing the attorney’s calendar, handling email correspondence, and responding to inquiries. Your exceptional attention to detail and strong organizational skills will be vital in helping our clients maintain a smoothly running legal practice.
About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.
Job Title: Customer Support Representative (Female)Location: Remote Employment Type: Full-TimeAbout the Role:Join our dynamic team as a Customer Support Representative (Female) where you will play a crucial role in providing outstanding service to our valued customers. You will engage with customers via email, live chat, and customer service software, ensuring each interaction is handled with professionalism and care.Key Responsibilities:Handle customer inquiries through email, live chat, and Gorgias with a focus on accuracy and empathy.Deliver prompt and clear written responses to customer questions, ensuring grammatical correctness.Utilize Shopify to check order statuses, manage returns, and resolve customer issues effectively.Collaborate with internal teams using Microsoft Teams and Outlook to maintain smooth operations and enhance customer satisfaction.Keep organized records and data using MS Excel and other M365 tools.Demonstrate adaptability and initiative while closely following directions.Efficiently multitask in a fast-paced online environment.Quickly learn new systems and processes to continuously enhance performance.
We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.
Job Title: Virtual AssistantLocation: Remote (Availability to work within Hong Kong Time Zone required)Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (Hong Kong Time)Position Type: Full-TimeAbout the Role:We are seeking a dependable and enthusiastic Virtual Assistant to enhance our dynamic team. The ideal candidate will possess experience in managing email campaigns, customer review systems, and social media engagement. While familiarity with Klaviyo, YotPo, and various Social Media Platforms is advantageous, training on these tools will be provided as needed. This role offers flexibility with remote work hours aligned with the Hong Kong time zone.Key Responsibilities: Support the execution of Klaviyo email campaigns, including setup, scheduling, and performance monitoring Oversee YotPo for gathering and managing customer feedback Assist with social media posting across multiple platforms (content will be supplied) Perform administrative tasks to facilitate daily operations Collaborate with team members to ensure effective campaign implementation and task management RequirementsQualifications: At least 2 years of experience in a Virtual Assistant or administrative support capacity Fundamental understanding of Klaviyo, YotPo, and Social Media Platforms (experience is a plus) Exceptional organizational abilities and meticulous attention to detail Outstanding verbal and written communication skills Capability to work autonomously, adhere to deadlines, and manage multiple responsibilities Preference given to female candidates for this position
