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Experience Level
Experience
Qualifications
To be considered for this role, candidates should meet the following qualifications:Proven experience as an executive assistant or in a similar administrative role. Strong proficiency in Microsoft Office Suite and project management software. Excellent organizational and time-management skills. Able to work independently and as part of a team. Strong written and verbal communication abilities.
About the job
hunt-st seeks an Executive Assistant / Operations Coordinator to work remotely from the Philippines. This role supports the executive team and plays a key part in managing daily business operations from a home office.
Responsibilities
Handle scheduling, communications, and a range of administrative duties for executives
Coordinate multiple projects, keeping track of deadlines and progress
Work to simplify and improve internal processes to boost productivity
Assist with general operations, ensuring tasks advance as planned
Requirements
Strong organizational skills with close attention to detail
Clear and professional communication style
Comfort managing several responsibilities at once
Proactive mindset for problem-solving and improving processes
About hunt-st
At hunt-st, we are dedicated to creating innovative solutions that empower our clients. We believe in fostering a collaborative and growth-oriented environment where every team member can thrive. Join us to be part of a forward-thinking company that values creativity and efficiency.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily…
Job Title: Operations Assistant / Administrative CoordinatorLocation: RemoteEmployment Type: Full-timeGender Requirement: Male applicants only Job DescriptionThe Operations Assistant / Administrative Coordinator is essential to the seamless execution of daily office operations. In this role, you will support the team by managing schedules, confirming communications, conducting research, preparing spreadsheets, and monitoring daily reports. We are looking for a detail-oriented, proactive individual who can efficiently manage multiple administrative tasks while maintaining a high level of professionalism. Key ResponsibilitiesAssist with scheduling meetings, interviews, and various internal activities.Confirm and follow up on phone calls with clients, partners, and team members.Conduct research and compile findings into actionable summaries.Prepare and maintain spreadsheets to track operational metrics.Monitor daily reports and highlight inconsistencies or delays.Provide comprehensive administrative support to various departments.Maintain organized digital records and documentation.Coordinate with internal teams to ensure a smooth workflow. QualificationsMale applicant, ideally residing in the Philippines.Demonstrated experience in administrative or operational support roles.Exceptional organizational and time management skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.Outstanding written and verbal communication abilities.Capacity to multitask and prioritize effectively.Familiarity with CRM tools and scheduling platforms (e.g., Calendly) along with basic reporting systems.A high degree of professionalism, discretion, and reliability.Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory. Preferred SkillsExperience working in remote environments.Familiarity with EMR, Symplast, or similar platforms.Basic understanding of sales coordination or client-facing support.Ability to adapt to fast-paced and evolving workflows.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
hunt-st seeks an Executive Assistant / Operations Coordinator to work remotely from the Philippines. This role supports the executive team and plays a key part in managing daily business operations from a home office. Responsibilities Handle scheduling, communications, and a range of administrative duties for executives Coordinate multiple projects, keeping track of deadlines and progress Work to simplify and improve internal processes to boost productivity Assist with general operations, ensuring tasks advance as planned Requirements Strong organizational skills with close attention to detail Clear and professional communication style Comfort managing several responsibilities at once Proactive mindset for problem-solving and improving processes
Job Title: HVAC Office Administrator / Operations CoordinatorLocation: Fully RemoteJob Description: We are seeking an exceptionally organized and detail-oriented individual to oversee the administrative and operational functions of our HVAC company. The ideal candidate will excel at multitasking, meeting deadlines, and ensuring seamless operations. This role demands outstanding communication skills, a proactive mindset, and the ability to manage diverse tasks including job coordination, customer relations, project management, compliance, and marketing efforts.Key Responsibilities:Job Coordination & Documentation: Manage work orders, change orders, submittals, RFIs, and RFPs.Customer & Vendor Communication: Engage with clients, vendors, and contractors through email, phone, and WhatsApp.Project & Office Management: Assist with bids/proposals, track equipment rentals, material purchases, and change orders while maintaining communication with on-site project managers.Compliance & Safety: Support site-specific safety plans and regulatory paperwork management.Marketing & Social Media: Contribute to managing our online presence, customer engagement, and brand visibility.HVAC Plans & Vendor Pricing: Review HVAC plans and specifications, request pricing from vendors, and track all estimates and submittals using Monday.com.PlanSwift & Estimating Support: Utilize PlanSwift for reviewing takeoffs, measuring materials, and preparing estimates.
Job Title: Operations & Scheduling CoordinatorJob Code: [KD-AFSOSC 1]Position Type: Full-timeWorking hours: 8:00 AM - 5:00 PM Eastern Daylight Time, Monday - FridayAbout Our ClientWe are in search of a meticulous and highly organized Operations & Scheduling Coordinator to enhance the efficiency of our dynamic Production Department. In this pivotal role, you will ensure that construction projects are primed for production by scheduling, reviewing job files, and coordinating logistics with clients, crews, and vendors. Your proactive approach to identifying potential issues and maintaining an adaptable schedule is vital for our operational success.Key Responsibilities:Project Readiness Review: Assess each job using our “Vet for Production” checklist to confirm that all materials, approvals, and documentation are adequately prepared.Scheduling Coordination: Collaborate with clients, field crews, and delivery vendors to set project start dates, ensuring seamless and timely execution.Logistics Management: Communicate essential site preparation requirements, delivery schedules, material drop-off specifics, and access instructions to all parties involved.Status Tracking: Maintain accurate job statuses and detailed notes in the CRM, ensuring the team remains informed about project advancements.Issue Flagging: Swiftly notify the team of any job delays stemming from missing materials, pending approvals, weather conditions, or other external factors.RequirementsAt least 1 year of experience in project coordination, scheduling, or administrative roles, preferably within U.S.-based construction, insurance, or service sectors.Demonstrated capability in managing multiple projects and coordinating schedules across various teams.Excellent communication skills with the ability to engage professionally with clients, vendors, and internal stakeholders.Proficient in task management tools, spreadsheets, and Google Calendar.Skilled at prioritizing tasks and working independently in a remote setting.Knowledge of construction or insurance project workflows is a plus.Experience utilizing CRM systems and reviewing documentation for operational readiness.Basic RequirementsProficiency in spoken and written English is essential.Relevant work experience is required.Ability to provide an NBI clearance and/or Local Police Clearance background check prior to onboarding is mandatory.Must be available for video meetings with the camera on when necessary.Technical RequirementsDevice: A reliable laptop or desktop computer.Internet: High-speed internet connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.
Role overview remote-va seeks a Real Estate Administrative Assistant / Coordinator to help manage brokerage operations from the Cordillera Administrative Region, Philippines. This remote, full-time position centers on supporting real estate transactions and maintaining accurate documentation. Success in this role depends on strong organization, close attention to detail, and experience with real estate paperwork. Comfort with Excel and Google Sheets is also important, along with a working knowledge of contracts and transaction processes. Main responsibilities Prepare, review, and organize real estate documents such as contracts, agreements, and transaction files. Maintain up-to-date records using Excel and Google Sheets. Track property listings, transaction progress, and client information. Assist with listing management, closing procedures, and documentation timelines. Coordinate communication between agents, clients, and external parties. Ensure all documents comply with brokerage policies and regulatory standards. Handle a variety of administrative and clerical duties as needed. Location and employment details Remote role based in the Cordillera Administrative Region, Philippines Full-time position
Join our dynamic team as an Outreach and Operations Coordinator, where you will take charge of essential operational tasks typically handled by Talent Assistants and Coordinators. This role functions as the operational backbone of our organization, overseeing brand outreach, deal tracking, scheduling, research, and contract support.This position is perfect for individuals who excel in a fast-paced, high-volume setting, take pride in delivering impeccable work, and remain composed under pressure. You will work closely with a senior pod manager who will provide guidance and training as part of our collaborative pod workflows.A. Outreach & Deal SupportExecute outbound brand outreach (aiming for approximately 10-15 contacts daily)Conduct follow-ups (2-3 times) with brands that have yet to respondMaintain daily brand and talent pipelines using tools like Affinity and CreatorIQAssist with deal operations, including tracking campaigns, deliverables, and brand expendituresHelp with the invoicing processRespond to incoming RFPs and brand inquiriesSupport contract workflows by managing redlining, version control, and storageB. Scheduling & Administrative SupportCoordinate scheduling for creators, brand calls, and internal pod meetingsArrange and coordinate travelManage inboxes effectively (filtering, templated responses, follow-ups)Order milestone gifts and streamline gifting workflowsAssist in maintaining the content calendar (scheduling uploads and reminders)C. Research & Data OperationsCreate brand outreach lists and vertical-specific targeting dataAnalyze social media and content performance metricsUpdate CRM systems (Affinity, CreatorIQ)Maintain internal rosters, creator profiles, and deal tracking documentsSupport talent scouting through basic research and deck preparationD. General Back-Office SupportParticipate in internal meetings to take notes and provide summariesGenerate daily and weekly status reports for podsHandle file management, data entry, and organizational tasks
Full-time|Remote|Remote — Central Visayas, Philippines
About Pearl Talent Pearl Talent connects top-tier candidates with innovative startups in the US and EU. Our clients have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. We focus on building long-term partnerships and supporting professional growth for motivated individuals. Learn more about our mission and values: WATCH HERE Why Join Pearl Talent? Pearl Talent offers more than recruiting. Team members work directly with visionary founders and leaders in the US and EU. We prioritize roles that encourage growth, challenge skills, and support lasting careers. Role Overview The Executive Assistant / Operations Coordinator supports senior leaders across multiple business areas. This fully remote position is based in Central Visayas, Philippines, with a Monday to Friday schedule from 8:30 AM to 5:30 PM Eastern Time. Key responsibilities include managing calendars, organizing communications, maintaining internal systems, and coordinating activities between teams. The role spans recruiting, venture capital, and startup operations. Success requires strong attention to detail, clear communication, and the ability to work independently after onboarding. Proactive and organized candidates who can anticipate needs will thrive here. Your Impact Keep calendars, inboxes, and workflows running smoothly to support operational efficiency. Facilitate communication and project coordination between teams. Position Details Industry: Operations / Executive Assistance Work Arrangement: Fully Remote (Central Visayas, Philippines) Job Type: Full-Time Schedule: Monday to Friday, 8:30 AM – 5:30 PM Eastern Time
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Role Overview Remote Raven is looking for an Administrative and Sales Coordinator based in the Philippines (remote). This role supports sales operations, manages day-to-day administrative tasks, and helps keep communication clear among team members. The coordinator plays an important part in advancing sales efforts and supporting customer satisfaction.
Join our dynamic team at crewbloom as a Project and Administrative Coordinator, where your organizational prowess and attention to detail will shine. In this fully remote position, you'll play a pivotal role in streamlining daily operations and ensuring effective communication among various stakeholders. Your responsibilities will include managing administrative functions, assisting with proposal and grant submissions, supporting leadership with operational tasks, and fostering an organized virtual workspace.The ideal candidate will possess a solid background in project management or administrative leadership, complemented by exceptional communication and organizational skills. You should be adept at juggling multiple priorities in a fast-paced remote environment.
Operations Coordinator:Plan and organize all scheduled activities, including audits, across all sectors of Business Assurance.Notify stakeholders of audit schedules 90 days in advance, ensuring confirmation is received 45 days prior to the audit date.Collaborate with key personnel in Business Assurance to meet Year-To-Date (YTD) revenue targets.Ensure that all audit activities are properly booked and aligned with the client’s Scope of Certification, covering chosen management system standards, industry sector, technical areas, products, and processes.Adhere to system-related processes and assist with various applications, including reporting and onboarding new users.Engage with clients to understand their needs and goals, demonstrating a commitment to service and responsiveness.Learning Services Coordinator:Manage the reservation of training rooms and assist in creating training packages.Ensure timely and accurate issuance and dispatch of training invoices and certificates.When necessary, present and promote SGS SSC services, including training offerings, while preparing sales reports.Communicate client issues, complaints, and requirements effectively to Training Management.Negotiate with clients as per authority or in consultation with senior management.Assist in the procurement of training supplies and services in coordination with the Finance and Administration Division.
Job Title: Bilingual Appointment Setter & Patient CoordinatorJob Code: FK-HHWCPosition Type: Part-TimeWorking Hours: 3:00 PM – 6:00 PM, Monday to Friday; 9:00 AM – 1:00 PM on Saturday (Pacific Daylight Time)Salary Rate: $6–$8 per hourJob Responsibilities:Transform inbound leads from Instagram campaigns into scheduled appointments through prompt and effective follow-up.Oversee and coordinate referrals from physicians and partner providers, ensuring a seamless patient intake process.Schedule, confirm, and reschedule patient appointments while ensuring calendar accuracy.Engage professionally with patients in both English and Spanish, providing clear guidance and support.Conduct insurance verification, including eligibility checks and clarification of benefits.Maintain accurate and updated patient records in Reviva EHR.Handle administrative tasks such as data entry, documentation, and follow-up tracking.Provide exceptional customer service, addressing patient inquiries and concerns swiftly.Collaborate with internal teams to ensure smooth patient flow and operational efficiency.Monitor lead conversion and appointment metrics to meet performance goals.Requirements:Must be bilingual in English and Spanish (required).Minimum of 1 year of proven experience in appointment setting, lead conversion, or patient coordination.Preferred background in healthcare administration or medical virtual assistance.Experience with insurance verification and patient eligibility checks is a plus.Familiarity with EHR systems (experience with Reviva EHR is advantageous).Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Ability to thrive in a fast-paced, patient-focused environment.Proficient in CRM tools, scheduling platforms, and basic administrative software.Results-driven mindset with a keen attention to detail.Basic Requirements:Must demonstrate proficiency in speaking and writing English clearly.Relevant work experience is mandatory.Must provide an NBI clearance and/or Local Police Clearance background check prior to onboarding.Availability for video meetings with camera on when necessary.Technical Requirements:Device: Reliable laptop or desktop computer.Internet: High-speed connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.Workspace: Quiet, professional environment.
Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines
Join our dynamic team at SGS as an Operations Coordinator. In this entry-level position, you will play a crucial role in supporting our management and administrative functions. You will be responsible for coordinating various operational tasks, ensuring efficient processes, and contributing to the overall success of our organization.
Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA
We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.
Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
