About the job
Location: Philippines (100% Remote)
Employment Type: Full-time Independent Contractor (exclusive commitment)
Compensation: $1,000–$1,500 USD per month (commensurate with experience & scope)
About the Position
As an Executive Assistant with Cloud Accountant Staffing, you will be the pivotal force in transforming effective teams into exceptional ones. Your role involves managing schedules, organizing inboxes, optimizing workflows, and simplifying complex daily tasks. From client interactions and research to light bookkeeping and reporting, you will instill order, clarity, and forward momentum, enabling leaders to concentrate on their core responsibilities. This is a full-time independent contractor position requiring exclusivity (no concurrent part-time or freelance roles). If you thrive in structured environments and communicate with precision while achieving results, you will excel in this role.
Your Responsibilities
Calendar & Inbox Management: Oversee busy executive calendars, prioritize emails, draft responses, coordinate scheduling across US time zones, and safeguard focus time.
Client Interaction: Address inquiries, prepare meeting agendas, document minutes and action items, and ensure follow-ups are executed to completion.
Project Assistance: Develop task boards, monitor deadlines, and provide status updates using tools like Asana, ClickUp, or Trello; proactively identify and escalate risks.
Documentation & SOPs: Formulate and manage checklists, templates, and standard operating procedures to facilitate predictable and efficient workflows.
Research & Reporting: Execute targeted research on vendors, tools, and market insights; synthesize findings into concise summaries or presentations.
Data Management: Organize documents and folders, adhere to naming and versioning standards, ensuring easy accessibility.
Light Bookkeeping: As required, categorize expenses, reconcile receipts, prepare straightforward invoices or credit notes, and liaise with the accounting team (basic QuickBooks/Expensify knowledge).
CRM Maintenance: Update records, log activities, and prepare lists to ensure data integrity.
