About the job
Please ensure you whitelist the domains 'lever.co' and 'hire.lever.co' to receive our communications.
Executive Assistant - Revenue Management
At Wing, we are on a transformative journey to redefine the future of work for businesses globally! As a premier destination for organizations seeking to build exceptional teams and streamline their operations, we are in search of an Executive Assistant specializing in Revenue Management to join our dynamic team immediately!
Key Responsibilities:
• Coordination & Scheduling
• Oversee the leader’s calendar and arrange recurring revenue meetings (KPI reviews, AR updates, month-end assessments).
• Schedule meetings with internal stakeholders and external partners as required.
• Prepare meeting agendas, pre-read materials, and ensure timely distribution of necessary documents to facilitate productive meetings.
• Tracking, Documentation & Reporting
• Document decisions and action items from meetings; assign accountability and due dates; manage trackers until resolution.
• Maintain dashboards/logs for AR aging, DSO, denials, adjustments, cash receipts, and unresolved issues.
• Generate executive summaries, SOPs, and comprehensive weekly/month-end revenue reports; proficiently create spreadsheets and presentations utilizing advanced Excel/Google Sheets functions.
• Ensure all documentation is organized, version-controlled, and prepared for audits.
• Process, Communication & Controls
• Develop and improve meeting templates, trackers, SOPs, and filing systems.
• Assist in audit preparation and proactively address potential blockers with suggested solutions.
• Conduct limited external communications as directed; escalate significant issues to leadership with appropriate context.
• Uphold high standards of professional communication within the organization (clear, concise, action-oriented).
Desired Qualifications:
• Minimum of 3 years of experience supporting senior leadership in finance, revenue cycle, or operations-focused roles.
• Solid financial literacy with hands-on experience in AR processes (aging buckets, DSO, denials/appeals, write-offs, EFT/ERA).
• Exceptional skills in Excel/Google Sheets (including pivots, XLOOKUP/VLOOKUP, conditional logic); proficiency in Word/Docs and PowerPoint/Slides.
• Strong written communication abilities, meticulous attention to detail, and a commitment to meeting deadlines consistently.
• Ability to remain composed under pressure, highly organized, and maintain confidentiality at all times.
