Executive Assistant / Strategic Operations Lead (Chief of Staff Track)

agentMexico

Remote Full-time $2K/mo - $2.5K/mo

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Experience Level

Entry Level

Qualifications

Ideal candidates should possess strong organizational skills, exceptional communication abilities, and a proactive mindset. Experience in project management, process improvement, or a related field is advantageous. Familiarity with AI tools and a background in strategic operations will set you apart.

About the job

Job Title: Executive Assistant / Strategic Operations Lead (Chief of Staff Track)

Contract Type: Full-time, Remote

Salary Range: $2,000–$2,500/month (salary based on assessment)

Working Hours: Monday to Friday, 9 AM - 5 PM ET

Location: LATAM

About the Role

We are on the lookout for a dynamic and empathetic Strategic Operations Lead to partner with our leadership team in steering two vital business ventures. This is not your typical administrative position; you will serve as a crucial ally, safeguarding the leaders’ time and energy while enhancing operational efficiency. Initially, you will take on the role of Executive Assistant, with a well-defined 12-month pathway to evolve into a Chief of Staff position at an expanding scale.

Key Responsibilities

Calendar & Inbox Management: Take charge of executive calendars; optimize meetings for coaching sessions, strategic planning, and personal commitments. Streamline communications, prioritize urgent matters, and draft responses with utmost discretion.
Strategic Operations & Project Ownership: Recognize activities linked to revenue growth. Proactively lead special projects (e.g., AI product development) independently from inception to completion.
Cross-Functional Coordination: Act as the primary communication hub and liaison between various business units, external partners, clients, and vendors.
Process Improvement & AI Enablement: Develop systems and lightweight operational frameworks to streamline routine processes. Embrace AI by identifying automation opportunities for repetitive tasks and utilizing innovative tools.
Performance Management: Collaborate with leadership to establish North Star KPIs; track progress, highlight obstacles, and ensure deliverables are met with accountability and excellence.
Logistics & Travel: Oversee all travel arrangements, meeting coordination, and logistics for internal and external events.
Stakeholder & Family Alignment: Synchronize professional and personal calendars to minimize conflicts, thereby preserving personal energy and downtime.

Qualifications

We are looking for candidates with a passion for organizational excellence, a knack for strategic thinking, and a commitment to operational efficiency.

About agent

agent is a forward-thinking company dedicated to driving innovation and operational excellence across multiple business sectors. We value collaboration, creativity, and a results-driven approach.

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