Executive Assistant to the CEO

shc-2Riyadh, Riyadh Province, Saudi Arabia

On-site Full-time

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Experience Level

Experience

Qualifications

To excel in this role, candidates must possess a proactive mindset, exceptional attention to detail, and strong organizational skills. The ability to anticipate the needs of the CEO and manage multiple priorities effectively is crucial. A commitment to maintaining confidentiality and professionalism at all times is essential.

About the job

We are on the lookout for a distinguished Executive Assistant to the CEO who will provide essential strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This pivotal role necessitates outstanding judgment, agility, discretion, and the capability to function smoothly in a fast-paced, high-demand executive setting.

The perfect candidate will be inherently proactive, detail-oriented, highly organized, and adept at anticipating the CEO’s needs before they manifest. This position is ideal for someone who flourishes under pressure, expertly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.

Key Responsibilities

Efficiently manage and enhance the CEO’s calendar, including meetings, invitations, and intricate travel logistics.
Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring prompt execution.
Proactively remind and brief the CEO on pending issues that require review, approval, or action.
Act as the primary coordination and communication liaison between the CEO and internal/external parties.
Create high-quality meeting materials, executive briefs, agendas, and conduct post-meeting follow-ups.
Maintain organized and structured records, ensuring immediate access to crucial information.
Continuously seek ways to improve efficiency, workflow, and time management for the CEO.
Leverage AI and productivity tools (including ChatGPT) to streamline tasks, enhance productivity, and support executive decision-making.
Collaborate closely with cross-functional teams to ensure alignment and smooth execution of strategic priorities.
Display flexibility by working outside standard office hours, including evenings or weekends, as dictated by the CEO’s schedule.

Requirements

Must be based in Riyadh, Saudi Arabia, with the capacity to work full-time from the office.
Full professional fluency in Arabic and English (both spoken and written).
A Bachelor's degree is preferred, alongside strong written and verbal communication skills.
A minimum of 3 years of experience directly supporting a CEO, senior executive, or business owner.
Exceptional organizational capabilities, strong memory, and excellent follow-up discipline.
Highly proactive; possesses the ability to anticipate needs and take initiative without awaiting instructions.
Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies.
Capability to work flexibly, including evenings or weekends when required.
Complete discretion, professionalism, and unwavering commitment to confidentiality.

About shc-2

shc-2 is a forward-thinking organization committed to excellence and innovation. We foster a collaborative and dynamic work environment where creativity is encouraged and employees are empowered to make impactful contributions.

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Executive Assistant to the CEO

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We are on the lookout for a distinguished Executive Assistant to the CEO who will provide essential strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This pivotal role necessitates outstanding judgment, agility, discretion, and the capability to function smoothly in a fast-paced, high-demand executive setting.The perfect candidate will be inherently proactive, detail-oriented, highly organized, and adept at anticipating the CEO’s needs before they manifest. This position is ideal for someone who flourishes under pressure, expertly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.Key Responsibilities Efficiently manage and enhance the CEO’s calendar, including meetings, invitations, and intricate travel logistics. Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring prompt execution. Proactively remind and brief the CEO on pending issues that require review, approval, or action. Act as the primary coordination and communication liaison between the CEO and internal/external parties. Create high-quality meeting materials, executive briefs, agendas, and conduct post-meeting follow-ups. Maintain organized and structured records, ensuring immediate access to crucial information. Continuously seek ways to improve efficiency, workflow, and time management for the CEO. Leverage AI and productivity tools (including ChatGPT) to streamline tasks, enhance productivity, and support executive decision-making. Collaborate closely with cross-functional teams to ensure alignment and smooth execution of strategic priorities. Display flexibility by working outside standard office hours, including evenings or weekends, as dictated by the CEO’s schedule.Requirements Must be based in Riyadh, Saudi Arabia, with the capacity to work full-time from the office. Full professional fluency in Arabic and English (both spoken and written). A Bachelor's degree is preferred, alongside strong written and verbal communication skills. A minimum of 3 years of experience directly supporting a CEO, senior executive, or business owner. Exceptional organizational capabilities, strong memory, and excellent follow-up discipline. Highly proactive; possesses the ability to anticipate needs and take initiative without awaiting instructions. Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies. Capability to work flexibly, including evenings or weekends when required. Complete discretion, professionalism, and unwavering commitment to confidentiality.

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