Executive Assistant to the CEO

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

About Us:Founded in 2021, Axion is revolutionizing product quality and customer satisfaction within the manufacturing sector. Our state-of-the-art AI-driven platform enables manufacturers to quickly pinpoint, thoroughly investigate, and efficiently address quality issues, all while enhancing customer experiences and outcomes.As pioneers in comprehensive quality intelligence, we are setting new benchmarks in the industry. Our innovative methodology allows industrial, aerospace, consumer, and medtech manufacturers to leverage quality and post-market data, reducing costs and enhancing business performance.We envision a future that transcends mere problem-solving; we aim to redefine the manufacturing landscape. By seamlessly integrating cutting-edge AI technology with extensive industry know-how, Axion is leading the charge toward smarter, safer, and more efficient production processes across a variety of sectors.With the backing of prominent investors such as Bessemer Venture Partners, Amplo, Boeing, and RTX Ventures, Axion is destined to spearhead the quality revolution in manufacturing.About the Role:We are in search of a highly organized and proactive Executive Assistant to provide strategic and administrative support to Axion’s executive team, particularly the CEO. This individual will be instrumental in enhancing leadership efficiency, maintaining organizational rhythm, and supporting key initiatives throughout the company.This role is perfect for someone who excels in a dynamic, high-accountability environment, possesses exceptional judgment, and is invigorated by working at the intersection of people, processes, and impactful results.Key Responsibilities:Executive Support: Oversee complex calendars, travel, and communications for the CEO with accuracy and discretion.Operational Rhythm: Organize executive team meetings, all-hands sessions, and board meetings, preparing materials, agendas, and follow-ups.Cross-Functional Coordination: Act as a liaison between leadership, investors, and internal teams to ensure timely execution and alignment.Information Flow: Proactively manage communications, ensuring clarity, prioritization, and confidentiality.Project Execution: Assist in special projects across operations, finance, and recruiting, often owning initiatives from inception to completion.Culture & Communication: Collaborate with People and Operations teams to enhance workplace culture and communication.

Join Altana AI as an Executive Assistant to the CEO, where you will play a pivotal role in enhancing operational efficiency and supporting strategic initiatives. Your exceptional organizational skills and proactive approach will ensure that the CEO's schedule is managed effectively, allowing for optimal focus on business growth.Key responsibilities include managing executive communications, scheduling meetings, and assisting with project management. You will also be instrumental in coordinating company events and liaising with stakeholders to facilitate seamless operations.

Join DualEntry as an Executive AssistantFounded in 2024, DualEntry is rapidly establishing itself as a leader in the AI-driven financial technology sector. We are at the forefront of transforming finance with our innovative AI-native ERP solutions, designed to streamline processes and enhance efficiency for accounting teams across the globe.As the Executive Assistant to the CEO, you will play a pivotal role in maximizing the CEO's effectiveness, ensuring optimal execution of company initiatives, and keeping our operations running smoothly at an accelerated pace.This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to excellence.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About Oasis SecurityOasis Security is at the forefront of developing innovative solutions for non-human identity (NHI) management. As the digital landscape evolves, the security challenges posed by machines are outpacing those posed by humans. Our mission is to empower enterprises to regain control over their service accounts, secrets, workloads, automation bots, and much more.With the rapid growth of AI and autonomous systems, the number of NHIs is on the rise. Each model, agent, pipeline, and tool generates new identities that require robust security, governance, and understanding. This transformation turns identity management into a machine-scale challenge, not merely a human issue.Supported by esteemed investors and relied upon by leading enterprises, we are scaling swiftly, and we need a compelling narrative to communicate our journey.About The RoleWe are seeking a highly organized, trustworthy, and personable Executive Assistant to the CEO, dedicated to delivering personalized, high-quality support. This role emphasizes task management, coordination, and executive assistance, making it perfect for someone who thrives on anticipating needs and exercising confidentiality in a dynamic setting.What You’ll DoProvide comprehensive administrative, logistical, and personal support to the CEO and the executive team.Oversee task tracking and follow up on action items to ensure timely execution and closure.Manage sophisticated calendar scheduling and travel arrangements, including personal-related logistics.Serve as a trusted gatekeeper, prioritizing requests while upholding discretion.Prepare for meetings, events, and hosting duties (both professional and personal).Handle expense reporting and reimbursement processes.Run errands, manage pickups/deliveries, and assist with household-related tasks as necessary.Maintain ongoing communication while ensuring confidentiality at all times.What We ExpectAt least 5 years of experience in a similar Personal Assistant or Executive Assistant capacity.Exceptional organizational skills and an acute attention to detail.Proven ability to multitask and operate effectively in a fast-paced environment.High level of professionalism, discretion, and strong work ethics.A positive, proactive, and service-oriented mindset.Excellent communication skills in English (both written and verbal).Proficiency in tools like Google Calendar and Google Workspace.Flexibility to work beyond standard business hours and occasionally be available on weekends.

Join Armis, the leading cyber exposure management and security firm, dedicated to safeguarding the entire attack surface and managing organizational cyber risk exposure in real time. In an increasingly complex, perimeter-less landscape, Armis empowers enterprises to consistently see, protect, and manage all essential assets—from ground to cloud. We proudly protect Fortune 100, 200, and 500 companies, along with national governments and local entities, ensuring the safety and security of critical infrastructure, economies, and societies around the clock.Headquartered in California, Armis is a privately held company that values strategic talent. We are currently seeking an Executive Assistant to our CEO, a crucial role that extends beyond mere administration. We are in search of a strategic partner, a time multiplier, and an integral extension of our CEO.In this role, you will act as a true ally, viewing the CEO's success as your own. You will serve as his

About Atomic VestAtomic Vest is a rapidly growing, mission-driven firm dedicated to enhancing financial services and promoting global wealth creation. We develop essential financial infrastructure that empowers consumer-facing businesses to deliver seamless investing experiences to their customers. Our platform boasts advanced investment capabilities, including ESG investing and multi-currency trading across 60 international markets. Our diverse team comprises passionate advocates for financial empowerment, hailing from various sectors such as technology, banking, finance, and law.Following the successful closure of our Series B funding, we are poised for swift expansion. Join us for an extraordinary opportunity to make a significant impact!The RoleAs the Executive Assistant, you will provide tailored support to the CEO and senior leadership, allowing them to concentrate on strategic initiatives. This position blends traditional EA responsibilities with the chance to enhance operational efficiencies, oversee compliance processes, and facilitate global travel arrangements.Your Responsibilities:Efficiently coordinate internal and external meetings, ensuring all logistical details, communications, and follow-ups are handled promptly.Arrange both domestic and international travel, requiring a comprehensive understanding of each executive's business agendas and personal preferences, including making restaurant and business entertainment suggestions and reservations.Prepare monthly expense reports, identifying and rectifying any discrepancies.Lead the planning and execution of company offsite events, defining objectives, managing budgets, researching and securing venues, coordinating logistics and travel, overseeing schedules, and ensuring an impeccable experience from start to finish.Proactively communicate and check in with managers to ensure alignment and support.Screen communications as necessary, reading, researching, collecting, prioritizing, and routing correspondence professionally.Maintain and update contact information in the CRM database accurately.Safeguard confidentiality regarding all client and company information.Adhere to company policies while effectively meeting the needs of the executives supported.

Array is an innovative financial platform that empowers digital brands, financial institutions, and fintech companies to rapidly launch compelling consumer products. We offer a comprehensive suite of tools for credit and identity monitoring, privacy protection, and a financial ads marketplace through user-friendly widgets and a sleek, modern API. Our private label solutions not only drive revenue but also enhance engagement, enabling millions of users to achieve their financial aspirations. As a remote-first organization, we prioritize the provision of opportunities for exceptional individuals to make a substantial impact in the rapidly evolving fintech sector. Our clear mission, commitment to continuous improvement, and openness to experimentation allow us to collaboratively deliver the best possible products to our clients and users. The Executive Assistant role at Array is based in our New York office, requiring attendance 3-4 days a week. This position will provide essential support to the Chief Executive Officer (CEO) while coordinating with various key internal and external stakeholders.

Role Overview nory-co is hiring its first Chief of Staff to the CEO. This new role sits at the center of company strategy and operations. The Chief of Staff will partner directly with the CEO to help set priorities, clarify goals, and keep the organization focused on what matters most. What You Will Do Work alongside the CEO to shape company vision and direction Streamline day-to-day operations and identify ways to improve efficiency Drive forward key initiatives and track progress on company priorities Facilitate communication across teams and ensure alignment at all levels What We Look For Strong organizational skills and attention to detail Analytical approach to problem-solving Clear, effective communicator who can work with people at every level Location This position is based in New York.

We are seeking a dynamic and strategic Chief of Staff to support our CEO at Altana AI. This pivotal role involves collaborating closely with the executive team to drive key initiatives and ensure the seamless execution of our company’s strategic goals. The ideal candidate will be a proactive leader, adept at managing complex projects and facilitating communication across departments.Key responsibilities include: managing the CEO’s priorities, coordinating executive communications, leading special projects, and serving as a strategic advisor on operational matters. This is an exceptional opportunity to play a critical role in shaping the future of Altana AI.

The mission of The New York Times is to seek the truth and help people understand the world. Our commitment to independent journalism lies at the core of our operations, driving our world-renowned newsroom to report from nearly 160 countries. We strive to enhance the reader's experience across various formats, including print, audio, and digital platforms. Our business strategy aims to deliver exceptional journalism that our audience values enough to pay for.About the RoleThe Executive Assistant plays a crucial role in maintaining an effective and efficient office for the Chief Executive Officer (CEO). This position involves representing the CEO both internally and externally, ensuring that the professional standards of the office are upheld. You will provide essential administrative support while serving as a strategic partner to the CEO and the Chief of Staff (COS), contributing to the overall success of the organization.This is an on-site position at our New York City headquarters, directly reporting to the CEO.

About LRN Corporation LRN Corporation is a SaaS company focused on ethics and compliance management. With nearly 3,000 clients worldwide, LRN helps organizations build ethical cultures and navigate regulatory challenges. The company’s platform features user-friendly tools, analytics, and benchmarking to support responsible business practices. Role Overview This Executive Assistant position is based in New York City and follows a hybrid work model. The role centers on supporting the CEO and the global leadership team. It combines executive support with office management responsibilities to keep daily operations running smoothly. What You Will Do Provide direct administrative support to the CEO and senior leaders Manage complex calendars, meetings, and travel logistics Handle confidential information with care and good judgment Prioritize and coordinate multiple tasks independently Oversee office management to maintain a productive work environment What We Look For Significant experience supporting C-suite executives Strong organizational skills and attention to detail Ability to anticipate needs and act proactively Discretion and professionalism when handling sensitive matters Alignment with LRN’s values: integrity, humility, passion, and truth Location New York City, hybrid schedule.

Join futuresight as a Co-Founder and CEO, where you will be at the forefront of ensuring compliance in the rapidly evolving landscape of AI-driven Registered Investment Advisors (RIAs). Your leadership will shape the strategic direction and operational efficiency of our company, driving innovation while navigating regulatory requirements. This is an exceptional opportunity for an entrepreneurial spirit passionate about compliance and technology.

Vendelux seeks a Chief of Staff to the CEO based in New York. This position partners directly with the CEO to move strategic priorities forward and strengthen daily operations across the company. Role overview The Chief of Staff manages complex projects, ensuring they progress from initial planning to successful execution. Acting as a key point of coordination, this role connects teams and leaders, helping information flow smoothly throughout the organization. The Chief of Staff also plays a hands-on part in translating company goals into concrete steps, supporting the CEO in advancing Vendelux’s vision. What you will do Oversee high-priority projects from planning through execution Facilitate clear communication among teams and leaders Support the CEO in carrying out the company’s vision and priorities

Join our dynamic team at Sonsoft Inc. as a Principal Executive Assistant, where you will play a crucial role in supporting our executive leadership. This position offers an exciting opportunity to contribute to the operational efficiency and strategic initiatives of our organization. Your exceptional organizational skills and ability to multitask will be key in managing schedules, coordinating meetings, and facilitating communication across departments.As a Principal Executive Assistant, you will be responsible for:Managing executive calendars and scheduling appointmentsPreparing reports and presentations for meetingsHandling confidential information with discretionActing as a liaison between executives and various stakeholdersIf you are a proactive problem-solver with a passion for excellence, we invite you to apply for this full-time position.

LOCATIONFull Time, RemoteJOB DESCRIPTIONInterplay's Studio division is dedicated to nurturing innovative companies from the ground up. We ideate, rigorously evaluate our concepts, and when they prove their viability, we bring them to life.We are on the lookout for dynamic Cofounders and CEOs to spearhead the creation and expansion of new manufacturing enterprises across the Defense, Industrial, and Infrastructure sectors. Your role will encompass transforming validated ideas into scalable production entities. While you lead the company, Interplay will provide essential institutional support to ensure your success.Interplay is a vibrant startup ecosystem offering founders venture capital, an accelerator, a studio, a suite of core business services, and a multi-family office to back your innovative ventures.

As a Senior Executive Assistant at VaynerMedia, you will play a pivotal role in supporting our executive team by managing schedules, organizing meetings, and ensuring seamless communication across all levels of the organization. This position requires a proactive mindset, exceptional organizational skills, and the ability to work in a fast-paced environment.