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Executive Assistant to the Executive Leadership Team

MealSuiteCambridge, Ontario, Canada
Hybrid Full-time CA$80K/yr - CA$90K/yr

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Experience Level

Experience

Qualifications

• 7+ years of experience supporting a CEO or Executive Leadership Team member. • Proven ability to manage complex scheduling, travel coordination, and event logistics. • Experience supporting senior leadership in a fast-paced, high-performance environment. • Exceptional organizational skills with the ability to manage competing priorities effectively. • Strong written and verbal communication skills with a polished, professional approach. • Demonstrated ability to maintain confidentiality and handle sensitive executive and business information.

About the job

About MealSuite

At MealSuite, we are dedicated to revolutionizing foodservice technology tailored for healthcare and senior living organizations. Our core mission is to empower care teams to deliver exceptional dining experiences with enhanced efficiency. As a rapidly expanding team, we tackle significant challenges that have a direct impact on patient and resident care.

About the Role

We are currently in search of a seasoned Executive Assistant to provide pivotal support to our Executive Leadership Team. Reporting directly to the Chief of Staff, Executive Operations, you will act as a reliable partner, ensuring the daily operations of our executives run smoothly. This position mandates four days in the office and one day remote.

As an Executive Assistant, your role will be integral in managing priorities, coordinating engagements, and fostering efficiency across various professional and personal commitments. You will serve as a strategic partner to senior leaders, taking ownership of complex scheduling, communications, and logistics while adeptly managing competing priorities in a dynamic setting. Success in this role hinges on strong judgment, meticulous attention to detail, and the ability to foresee needs in a constantly evolving environment.

Key Responsibilities

• Manage high-volume, intricate calendars for 3–4 Executive Leadership Team members (including C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs.
• Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings.
• Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning.
• Serve as the primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion.
• Oversee end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment.
• Support external engagements and customer visits through meticulous planning and coordination.
• Handle logistics related to personal matters, appointments, and household coordination with the utmost confidentiality.
• Provide coverage for Office Administration support as needed during vacations or temporary absences.
• Uphold strict confidentiality when managing sensitive executive and business information.

 

What You Bring to the Table

• Over 7 years of experience providing support to a CEO or Executive Leadership Team member.
• Demonstrated ability to manage complex scheduling, travel coordination, and event logistics effectively.
• Experience supporting senior leadership in a fast-paced, high-performance environment.
• Exceptional organizational skills with a strong capability to juggle competing priorities effectively.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.

About MealSuite

MealSuite is a leading provider of comprehensive foodservice technology solutions designed specifically for healthcare and senior living sectors. We are committed to enhancing dining experiences for patients and residents while streamlining operations for care teams.

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