Executive Assistant

MindlanceCambridge

On-site Full-time

Clicking Apply Now takes you to AutoApply where you can tailor your resume and apply.

Experience Level

Entry Level

Qualifications

• Proven experience as an Executive Assistant or in other administrative roles• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint)• Exceptional communication and interpersonal skills• Ability to prioritize tasks and manage time effectively• High level of discretion and confidentiality• Bachelor's degree preferred but not required

About the job

As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.

About Mindlance

Mindlance is a forward-thinking company dedicated to providing innovative solutions in workforce management. We pride ourselves on fostering an inclusive work environment that values creativity and collaboration. Join us and be a part of our mission to drive progress and excellence.

Similar jobs

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, location & role pages.

1 - 20 of 99 Jobs

Search for Executive Assistant

99 results

Select all on this page (20)

Apply

Executive Assistant

Mindlance

Full-time|On-site|Cambridge

Dec 13, 2016

Apply

Executive Administrative Assistant

Integrated Resources Inc.

Full-time|On-site|Cambridge

Join Integrated Resources Inc. as an Executive Administrative Assistant, where you will play a crucial role in supporting executive leadership and facilitating smooth office operations. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence effectively.

Jun 28, 2017

Apply

Executive Assistant to the Executive Leadership Team

MealSuite

Full-time|CA$80K/yr - CA$90K/yr|Hybrid|Cambridge, Ontario, Canada

About MealSuiteAt MealSuite, we are dedicated to revolutionizing foodservice technology tailored for healthcare and senior living organizations. Our core mission is to empower care teams to deliver exceptional dining experiences with enhanced efficiency. As a rapidly expanding team, we tackle significant challenges that have a direct impact on patient and resident care.About the RoleWe are currently in search of a seasoned Executive Assistant to provide pivotal support to our Executive Leadership Team. Reporting directly to the Chief of Staff, Executive Operations, you will act as a reliable partner, ensuring the daily operations of our executives run smoothly. This position mandates four days in the office and one day remote.As an Executive Assistant, your role will be integral in managing priorities, coordinating engagements, and fostering efficiency across various professional and personal commitments. You will serve as a strategic partner to senior leaders, taking ownership of complex scheduling, communications, and logistics while adeptly managing competing priorities in a dynamic setting. Success in this role hinges on strong judgment, meticulous attention to detail, and the ability to foresee needs in a constantly evolving environment.Key Responsibilities• Manage high-volume, intricate calendars for 3–4 Executive Leadership Team members (including C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs. • Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings. • Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning. • Serve as the primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion. • Oversee end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment. • Support external engagements and customer visits through meticulous planning and coordination. • Handle logistics related to personal matters, appointments, and household coordination with the utmost confidentiality. • Provide coverage for Office Administration support as needed during vacations or temporary absences. • Uphold strict confidentiality when managing sensitive executive and business information. What You Bring to the Table• Over 7 years of experience providing support to a CEO or Executive Leadership Team member. • Demonstrated ability to manage complex scheduling, travel coordination, and event logistics effectively. • Experience supporting senior leadership in a fast-paced, high-performance environment. • Exceptional organizational skills with a strong capability to juggle competing priorities effectively. • Excellent written and verbal communication skills with a polished, professional demeanor. • Proven ability to maintain confidentiality and handle sensitive information with discretion.

Apr 30, 2026

Apply

Executive Assistant at Mindlance | Cambridge

Mindlance

Full-time|On-site|Cambridge

We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle confidential information with the utmost discretion.

Jan 6, 2017

Apply

Executive Assistant and Administrative Coordinator

Harvard University

Full-time|On-site|Cambridge

Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team

Apr 14, 2026

Apply

Executive Assistant at ReBuild Initiative | Cambridge

Harvard University

Full-time|On-site|Cambridge

The ReBuild Initiative at Harvard University is seeking a proactive and detail-oriented Executive Assistant to support our mission of innovation and community rebuilding. This role involves managing schedules, coordinating meetings, and ensuring seamless communication between team members and external stakeholders. As the Executive Assistant, you will play a crucial role in the efficiency of our operations and the success of our initiatives.

Apr 2, 2026

Apply

Executive Assistant at Atavistik Bio | Cambridge, MA

Atavistik Bio

Full-time|On-site|Cambridge, MA

Company Overview:Atavistik Bio is a pioneering clinical-stage biotechnology firm dedicated to expediting the discovery and development of innovative precision allosteric therapeutics aimed at addressing significant unmet medical needs. Our proprietary AMPS™ platform empowers us to efficiently identify functional cryptic pockets across diverse target classes, accelerating the development of transformative medicines. We have swiftly built a promising pipeline of allosteric therapeutics that may offer enhanced efficacy and tolerability by harnessing the potential of allostery.Led by a seasoned team of drug discovery experts with a successful history in developing marketed small molecule therapies, Atavistik Bio is backed by top-tier investors such as The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.Position Overview:We are in search of a highly skilled Executive Assistant to provide support to our C-suite executive team. Reporting directly to the VP, Head of Operations, this individual will play a pivotal role in enhancing efficiency, managing strategic calendars, coordinating cross-functional initiatives, and ensuring operational excellence within the executive suite and senior leadership team. The ideal candidate will possess a robust background in supporting senior executives within a dynamic, high-growth environment, demonstrating exceptional judgment, discretion, and organizational capabilities.

Feb 6, 2026

Apply

Executive Assistant to the Danoff Dean of Harvard College

Harvard University

Full-time|On-site|Cambridge

The Executive Assistant to the Danoff Dean of Harvard College plays a key role in the daily operations of the Dean’s office in Cambridge. This position centers on providing direct support to the Dean, ensuring that schedules run smoothly and priorities are well managed. Key responsibilities Manage the Dean’s calendar and daily schedule Coordinate priorities and support ongoing initiatives Help maintain efficient office operations What you bring Strong organizational skills A proactive approach to handling tasks Ability to support multiple projects and shifting priorities This role supports both the Dean’s individual needs and the broader goals of Harvard College, contributing to the success of a busy academic office.

Apr 27, 2026

Apply

Director of Executive and Administrative Services

Flagship Pioneering, Inc.

Full-time|On-site|Cambridge, MA USA

Role Overview Flagship Pioneering, Inc. is hiring a Director of Executive and Administrative Services in Cambridge, MA. This leader will guide the strategy and daily operations for executive and administrative support across the organization. The position works closely with senior leadership to strengthen how teams operate and help the company meet its goals. Key Responsibilities Oversee executive and administrative services, setting direction and priorities for these functions Partner with senior leaders to improve organizational effectiveness Drive process improvements that support company objectives Lead, mentor, and develop high-performing teams Foster a collaborative environment that supports growth and innovation What We Look For Extensive experience in administrative operations Proven ability to lead teams and manage change Strong record of improving processes and organizational efficiency Comfort working with executive leadership

Apr 15, 2026

Apply

Account Executive - Small Business

HubSpot

Remote|Remote|Remote - USA

***Now welcoming applications for a start date of April 7, 2026***Join our dynamic direct sales team as a Growth Specialist (Account Executive) and play a pivotal role in identifying, sourcing, and closing new business opportunities within the vibrant small business sector (1-50 employees). Utilizing your exceptional consultative selling skills, you will manage a pipeline primarily filled with passive leads, alongside qualifying inbound inquiries. This position is ideal for a driven individual with strong prospecting abilities and a passion for advancing in a SaaS sales career.In this role, you will:Communicate the value of HubSpot’s software and enhance the customer journey for small businesses.Conduct 3-5 meetings daily with prospective clients, overseeing the complete sales process including prospecting, lead qualification, discovery calls (~1-3 daily), demonstrating solutions, and closing deals.Guide and educate prospects through a 30-day sales cycle, helping them understand how HubSpot can facilitate both short-term growth and long-term scalability.Manage a portfolio of 450 accounts, focusing on outbound prospects and engaging effectively with inbound leads to cultivate relationships with potential buyers.Analyze and qualify prospects’ business objectives to assess if HubSpot is a strategic investment for their growth.Achieve and exceed new business closing targets.Collaborate with marketing and technology teams to implement sales strategies aligned with product enhancements and new releases.Contribute your insights and strategies to foster our company’s values, culture, and vision.Engage authentically within a diverse, inclusive, and high-performing team environment.

Feb 9, 2026

Apply

Executive Director of Advancement Communications

Harvard University

Full-time|On-site|Cambridge

The Executive Director of Advancement Communications plays a pivotal role in shaping the strategic communications framework that supports Harvard's fundraising, alumni engagement, and donor relations initiatives. This leadership position is responsible for the formulation and implementation of cohesive, multi-channel communication strategies that align with institutional goals, enhance alumni and volunteer relationships, and motivate philanthropic contributions.Reporting directly to the AVP for Advancement Communications, Events, and Donor Relations, the Executive Director collaborates with development officers, alumni relations, and academic leaders, ensuring that messaging is compelling and consistent across various campaigns, stewardship efforts, and engagement activities.Key Responsibilities:Strategic LeadershipDesign and execute a comprehensive advancement communications strategy that aligns with institutional objectives and fundraising focuses.Act as a trusted communications advisor to senior leadership within the institution.Transform complex academic and institutional priorities into clear, persuasive narratives tailored for diverse donor and alumni audiences.Work alongside development officers to tailor communications for high-potential prospects and donors.Team & Operations ManagementLead, coach, and manage a diverse team of advancement communications professionals, including writers, editors, digital specialists, project managers, and designers.Develop workflows, editorial standards, and performance metrics, ensuring timely delivery of high-quality outputs.Oversee budget management, vendor relationships, and the engagement of external consultants as necessary.Facilitate team member growth through constructive feedback and dedicated mentorship.Encourage a collaborative team culture focused on excellence and professional development.Adapt management strategies to navigate changes and growth within the integrated unit.Fundraising and Engagement CommunicationsDirect the messaging and content strategy for major gift initiatives, comprehensive marketing campaigns, and annual giving efforts.Supervise the creation of donor proposals, case statements, and other initiative-specific materials.Content & Channel OversightManage engagement-related content across print, digital, email, social media, and web platforms, ensuring brand consistency and message alignment.

Feb 26, 2026

Apply

Executive Director of Principal & Major Gifts

Harvard University

Full-time|On-site|Cambridge

Harvard University is seeking a dynamic and results-oriented Executive Director of Principal & Major Gifts to lead our fundraising efforts. This pivotal role involves building and nurturing relationships with high-level donors and alumni to secure significant contributions that will support our mission. The successful candidate will demonstrate exceptional leadership skills, strategic thinking, and an unwavering commitment to advancing the goals of Harvard.

Jan 20, 2026

Apply

Executive Administrator and Project Manager

Harvard University

Full-time|On-site|Cambridge

Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment

Apr 17, 2026

Apply

Executive Search Recruiting Coordinator

Flagship Pioneering, Inc.

Full-time|$60K/yr - $82.5K/yr|On-site|Cambridge, MA USA

Join Flagship PioneeringAt Flagship Pioneering, we are at the forefront of scientific innovation, dedicated to creating companies that not only transform industries but also make a significant impact on global challenges. Our unique approach integrates life science innovation, entrepreneurial expertise, and strategic capital investment, enabling groundbreaking advancements in human health and sustainability.Flagship has been instrumental in addressing some of the world's most pressing issues, from developing vaccines against COVID-19 to enhancing the sustainability of agriculture. Our commitment to positive social and environmental change has earned us recognition on FORTUNE’s 'Change the World' list and Fast Company’s 'World’s Most Innovative Companies.'About the RoleWe are looking for an outstanding Executive Search Recruiting Coordinator to become an integral part of our Talent Acquisition team. This critical on-site position will represent Flagship’s executive recruiting operations, ensuring a high-touch and seamless experience for candidates throughout the C-suite and senior leadership recruitment process.

May 1, 2026

Apply

Account Executive - Corporate

HubSpot

Remote|Remote|Remote - USA

Our Mission: Empowering Organizations to ThriveAbout Our TeamThe Corporate Sales team at HubSpot is pivotal in fostering growth by linking large enterprises (ranging from 500 to 5,000 employees) with our innovative solutions. We adeptly manage both straightforward and intricate sales processes, working collaboratively with cross-functional teams to achieve unified objectives.Your Responsibilities Include:Articulating the value proposition of HubSpot's software, with a focus on mid-sized companies.Guiding prospective clients through the buyer's journey, demonstrating how HubSpot can catalyze their business growth.Managing a self-sourced sales pipeline to identify, engage, and cultivate relationships with potential customers.Analyzing and qualifying the business goals of prospects to assess if HubSpot is a strategic fit for their growth ambitions.Closing deals with both new and existing customers, consistently meeting or exceeding sales targets.Collaborating with marketing and technology teams to implement sales strategies while adapting to product enhancements and new launches.Contributing innovative ideas and strategies to promote our company’s core values, distinctive culture, and future vision.

Jan 28, 2026

Apply

Executive Director of the Fellowship Program

Harvard University

Full-time|On-site|Cambridge

Harvard University is seeking a dynamic and visionary leader for the position of Executive Director of the Fellowship Program. This role is pivotal in shaping the future of our fellowship initiatives, driving excellence and innovation in fostering emerging leaders and scholars.The Executive Director will be responsible for overseeing all aspects of the fellowship program, including strategic planning, program development, and management of fellowship participants. This position requires exceptional leadership skills, a strong commitment to diversity and inclusion, and the ability to work collaboratively across diverse stakeholder groups.

Apr 9, 2026

Apply

Executive Concierge at Bozzuto | Cambridge, MA

Bozzuto

Full-time|$55K/yr - $58K/yr|On-site|Cambridge, MA, 02142

Bozzuto manages and maintains distinctive residential communities, placing strong emphasis on service, teamwork, and inclusion. The company’s approach centers on building positive experiences for residents, clients, and colleagues, guided by principles of concern, creativity, passion, and striving for excellence. Role overview The Executive Concierge acts as both a leader and an active member of the resident services team. This position shapes the first impression for residents and guests, sets the standard for service, and builds strong relationships. Personal touches, such as greeting residents and their pets by name, help foster a welcoming, home-like atmosphere throughout the community. Key responsibilities Demonstrate Bozzuto’s values in every interaction and service provided. Coach, mentor, and train the resident services team to uphold service standards. Respond quickly and thoughtfully to residents and prospects, resolving concerns as they arise. Organize and host community events and activities to encourage resident engagement. Support resident retention and promote brand loyalty by ensuring positive experiences and well-maintained community spaces. Engage with the community through social media to promote spirit and awareness. Encourage residents to share their experiences in online reviews. Maintain organization of front desk logs, package rooms, club room reservations, and freight elevator schedules. Work assigned weekend or evening shifts as needed. Location This position is based in Cambridge, MA 02142.

Apr 28, 2026

Apply

Relief General Assistant - Monday to Friday

WSH Group

Full-time|On-site|Cambridge

About the Role WSH Group is hiring a Relief General Assistant to support daily operations in Cambridge. This position covers a range of tasks that help keep facilities running smoothly from Monday to Friday. What You Will Do Assist with day-to-day duties as needed across different areas Support the team to maintain high standards of service Contribute to a well-organized and efficient workplace Schedule and Location Monday to Friday schedule Based in Cambridge

Apr 16, 2026

Apply

Executive Director of Gift Planning at Harvard University

Harvard University

Full-time|On-site|Cambridge

Harvard University is seeking a visionary and seasoned fundraising executive to spearhead its Gift Planning program within University Development. With a rich legacy of excellence, Harvard's Gift Planning program is recognized as a leader in the field, managing the largest portfolio of trusts in the industry.The Harvard Gift Planning (HGP) team serves as the primary strategists for planned giving, collaborating with eight schools and several non-school units. HGP is a vital resource for developing policies, generating leads, capturing knowledge, coordinating marketing efforts, training staff, and fostering discussions on best practices across the university.Reporting directly to the Senior Executive Director of University Development, the Executive Director will formulate, implement, and supervise a proactive fundraising strategy for planned gifts. This role will continue to set industry benchmarks while enhancing fundraising efforts across all Harvard schools and units, ensuring top-notch donor relationship management. The Executive Director will act as a programmatic leader, team manager, and frontline fundraiser, particularly for principal gift-level contributions. Additionally, this position will foster collaborative partnerships with the Directors of planned giving teams across the Harvard Schools and enhance the department's relationships with various school and unit partners.Key Responsibilities:Design and implement a comprehensive strategy to expand the University-wide planned giving initiative, establishing measurable objectives to identify, engage, and solicit prospective donors.Oversee a cohesive and effective communication, marketing, and recognition program for donor engagement.Facilitate university-wide meetings for planned giving professionals to discuss innovations and best practices, assessing industry trends to inform Harvard's strategies.Ensure a robust infrastructure for managing the health and impact of Harvard's planned gifts.Lead the integration of the Faculty of Arts and Sciences (FAS) gift planning program into HGP, restructuring teams to align with FAS priorities while maintaining critical processes for FAS-specific needs.

Feb 24, 2026

Apply

Territory Account Executive - Retail in Burlington, VT

Toast, Inc.

Full-time|On-site|Cambridge, VT

Join Toast, Inc. as a Territory Account Executive in the retail sector, where you will play a pivotal role in driving sales and fostering relationships with businesses in Burlington, VT. Your mission will be to empower customers with our innovative solutions, enhancing their operational efficiency and customer engagement.

Apr 2, 2026

Create account — see all 99 results

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, or location & role pages.