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Experience Level
Entry Level
Qualifications
• Proven experience as an Executive Assistant or in other administrative roles• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint)• Exceptional communication and interpersonal skills• Ability to prioritize tasks and manage time effectively• High level of discretion and confidentiality• Bachelor's degree preferred but not required
About the job
As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.
About Mindlance
Mindlance is a forward-thinking company dedicated to providing innovative solutions in workforce management. We pride ourselves on fostering an inclusive work environment that values creativity and collaboration. Join us and be a part of our mission to drive progress and excellence.
We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle c…
As an Associate Scientist at Mindlance, you will play a crucial role in advancing innovative scientific research and development. You will collaborate with a dynamic team of professionals to conduct experiments, analyze data, and contribute to cutting-edge projects. Your expertise will help drive discoveries that make a real difference in various fields.
As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.
The ReBuild Initiative at Harvard University is seeking a proactive and detail-oriented Executive Assistant to support our mission of innovation and community rebuilding. This role involves managing schedules, coordinating meetings, and ensuring seamless communication between team members and external stakeholders. As the Executive Assistant, you will play a crucial role in the efficiency of our operations and the success of our initiatives.
Company Overview:Atavistik Bio is a pioneering clinical-stage biotechnology firm dedicated to expediting the discovery and development of innovative precision allosteric therapeutics aimed at addressing significant unmet medical needs. Our proprietary AMPS™ platform empowers us to efficiently identify functional cryptic pockets across diverse target classes, accelerating the development of transformative medicines. We have swiftly built a promising pipeline of allosteric therapeutics that may offer enhanced efficacy and tolerability by harnessing the potential of allostery.Led by a seasoned team of drug discovery experts with a successful history in developing marketed small molecule therapies, Atavistik Bio is backed by top-tier investors such as The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.Position Overview:We are in search of a highly skilled Executive Assistant to provide support to our C-suite executive team. Reporting directly to the VP, Head of Operations, this individual will play a pivotal role in enhancing efficiency, managing strategic calendars, coordinating cross-functional initiatives, and ensuring operational excellence within the executive suite and senior leadership team. The ideal candidate will possess a robust background in supporting senior executives within a dynamic, high-growth environment, demonstrating exceptional judgment, discretion, and organizational capabilities.
Join Integrated Resources Inc. as an Executive Administrative Assistant, where you will play a crucial role in supporting executive leadership and facilitating smooth office operations. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence effectively.
Bozzuto manages and maintains distinctive residential communities, placing strong emphasis on service, teamwork, and inclusion. The company’s approach centers on building positive experiences for residents, clients, and colleagues, guided by principles of concern, creativity, passion, and striving for excellence. Role overview The Executive Concierge acts as both a leader and an active member of the resident services team. This position shapes the first impression for residents and guests, sets the standard for service, and builds strong relationships. Personal touches, such as greeting residents and their pets by name, help foster a welcoming, home-like atmosphere throughout the community. Key responsibilities Demonstrate Bozzuto’s values in every interaction and service provided. Coach, mentor, and train the resident services team to uphold service standards. Respond quickly and thoughtfully to residents and prospects, resolving concerns as they arise. Organize and host community events and activities to encourage resident engagement. Support resident retention and promote brand loyalty by ensuring positive experiences and well-maintained community spaces. Engage with the community through social media to promote spirit and awareness. Encourage residents to share their experiences in online reviews. Maintain organization of front desk logs, package rooms, club room reservations, and freight elevator schedules. Work assigned weekend or evening shifts as needed. Location This position is based in Cambridge, MA 02142.
Join our team as a Pathology Assistant, where you will play a crucial role in supporting pathologists in the examination and diagnosis of diseases. This position requires attention to detail, strong organizational skills, and a passion for contributing to healthcare. You will assist in the preparation of samples, maintain laboratory equipment, and ensure compliance with health and safety regulations.
About MealSuiteAt MealSuite, we are dedicated to revolutionizing foodservice technology tailored for healthcare and senior living organizations. Our core mission is to empower care teams to deliver exceptional dining experiences with enhanced efficiency. As a rapidly expanding team, we tackle significant challenges that have a direct impact on patient and resident care.About the RoleWe are currently in search of a seasoned Executive Assistant to provide pivotal support to our Executive Leadership Team. Reporting directly to the Chief of Staff, Executive Operations, you will act as a reliable partner, ensuring the daily operations of our executives run smoothly. This position mandates four days in the office and one day remote.As an Executive Assistant, your role will be integral in managing priorities, coordinating engagements, and fostering efficiency across various professional and personal commitments. You will serve as a strategic partner to senior leaders, taking ownership of complex scheduling, communications, and logistics while adeptly managing competing priorities in a dynamic setting. Success in this role hinges on strong judgment, meticulous attention to detail, and the ability to foresee needs in a constantly evolving environment.Key Responsibilities• Manage high-volume, intricate calendars for 3–4 Executive Leadership Team members (including C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs. • Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings. • Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning. • Serve as the primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion. • Oversee end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment. • Support external engagements and customer visits through meticulous planning and coordination. • Handle logistics related to personal matters, appointments, and household coordination with the utmost confidentiality. • Provide coverage for Office Administration support as needed during vacations or temporary absences. • Uphold strict confidentiality when managing sensitive executive and business information. What You Bring to the Table• Over 7 years of experience providing support to a CEO or Executive Leadership Team member. • Demonstrated ability to manage complex scheduling, travel coordination, and event logistics effectively. • Experience supporting senior leadership in a fast-paced, high-performance environment. • Exceptional organizational skills with a strong capability to juggle competing priorities effectively. • Excellent written and verbal communication skills with a polished, professional demeanor. • Proven ability to maintain confidentiality and handle sensitive information with discretion.
Role overview farsyt seeks an Account Executive based in Cambridge, MA. The role focuses on building and maintaining strong relationships with clients, ensuring their needs are addressed while supporting farsyt’s objectives. Account Executives work with a diverse client base and recommend solutions tailored to each situation. What you will do Develop and sustain connections with new and existing clients Find and pursue new business opportunities Present farsyt’s products and services to clients and prospects Collaborate with internal teams to deliver outcomes that align with client expectations Requirements Enthusiastic, proactive approach to engaging with clients Ability to manage multiple projects and priorities Motivation to support team and company growth
Join our vibrant team at Primark in Cambridge as a Retail Assistant! In this dynamic role, you'll engage with customers, assist in maintaining store displays, and ensure an exceptional shopping experience.
Join our dynamic team at Domino's as an Assistant Manager! In this role, you will assist in overseeing daily operations, ensuring exceptional customer service, and leading a team to achieve sales goals. This is a fantastic opportunity for those looking to advance their career in the fast-paced food service industry.
Join Abercrombie & Fitch as an Assistant Manager at our Faneuil Hall location in Cambridge! As a key member of our management team, you will play a crucial role in driving store performance, enhancing customer experience, and leading your team to success. Your responsibilities will include supervising daily operations, mentoring associates, and ensuring that our high standards of visual merchandising and customer service are met.
Role Overview Domino's Pizza, Inc. is hiring an Assistant Manager for its Cambridge, MA location. This position supports daily restaurant operations and helps maintain high standards for customer service. The Assistant Manager works closely with the management team to meet business targets and keep the store running smoothly. What You Will Do Assist with supervising team members during shifts Help oversee food preparation, order accuracy, and store cleanliness Support staff training and development Address customer concerns and ensure a positive experience Contribute to achieving sales and operational goals Work Environment This role involves working in a busy restaurant setting with opportunities to build leadership skills and advance within Domino's.
Join the team at Domino's Pizza as a Level 1 Assistant Manager! In this pivotal role, you will support the store manager in overseeing operations, ensuring exceptional customer service, and driving sales. Your leadership will inspire the team to maintain high standards of quality and efficiency in a fast-paced environment.
Join Harvard University's prestigious Department of Organismic and Evolutionary Biology as a Research Assistant I. In this role, you will support groundbreaking research initiatives, contribute to data collection and analysis, and collaborate with leading scientists. Your contributions will be vital in advancing our understanding of biological systems and evolutionary processes.
Job Overview: As an integral member of the Finance team, the Accounting Assistant plays a pivotal role in the efficient management of accounts payable for the Harvard Radcliffe Institute. Reporting directly to the Associate Director of Financial Operations, this position is crucial for ensuring the accurate and prompt processing of vendor invoices and payments, including those for honoraria and independent contractors.This role involves extensive interaction with the institution's financial systems to ensure that all transactions are accurately coded, thoroughly documented, and comply with both University and Institute policies. The Accounting Assistant will be responsible for managing a considerable volume of routine, time-sensitive transactions and will receive cross-training for various financial processing tasks as necessary.Key Responsibilities: Accounts Payable and Invoice Management:Efficiently processes a large volume of invoices, honoraria, and other payables within the financial systems, ensuring accuracy and timely execution.Reviews invoice submissions for proper coding, required approvals, and necessary supporting documentation in adherence to established policies.Guarantees that payments to vendors, independent contractors, and other individuals are executed in line with contractual obligations and internal timelines.Monitors outstanding invoices and proactively communicates with departments and approvers to resolve issues and mitigate delays.Generates basic reports to track transaction statuses, pinpoint unresolved items, and assist with month-end or year-end closing activities as instructed.Regularly enters, reviews, and tracks accounts payable transactions in institutional financial systems.Processes employee business expense reports, validating receipts, categorizing expenses, addressing discrepancies, and utilizing Concur for accurate and timely reimbursements.Compliance and Documentation:Ensures that all transactions conform to University, Institute, and departmental policies, including procurement and reimbursement guidelines.Guarantees that all necessary backup documentation (contracts, W-9s, receipts, etc.) is collected, organized, and stored according to recordkeeping policies.Aids in identifying and rectifying discrepancies, errors, or missing information, and prepares correcting entries or journals under supervision.Coordination and Customer Interaction:Acts as a primary contact for departments regarding inquiries about invoices and payments, required documentation, and basic policies and procedures.Maintains professional and clear communication with all stakeholders.
About the Role Greene King is hiring an Assistant Manager in Cambridge. This position supports daily operations and helps maintain a welcoming, high-quality experience for guests. The Assistant Manager works closely with the team to ensure smooth service and uphold hospitality standards. What You Will Do Assist with day-to-day management of the venue Support and motivate team members Help deliver excellent customer service Contribute to a friendly, inviting atmosphere for guests What We Look For Leadership skills and a positive attitude Genuine interest in hospitality Ability to work well with others and support a team
Hollister Co. seeks an Assistant Manager for its Cambridge location. This position centers on supporting store operations and helping the team deliver excellent service. The Assistant Manager works closely with associates on the sales floor, guiding daily activities and encouraging a positive, welcoming atmosphere for everyone who visits the store. What you will do Coach and motivate team members to provide attentive, friendly service to each customer Encourage sales growth by developing associates’ skills and confidence Represent Hollister brand values in all interactions Assist with operational tasks to keep the store running smoothly Why this role matters Assistant Managers help set the tone for the team and shape the customer experience. Success in this role depends on strong leadership, clear communication, and a steady focus on results.
Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team