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Experience Level
Experience
Qualifications
QualificationsBachelor's degree in any field with a minimum of 3 years of proven experience as an Executive Assistant. Extensive knowledge of the MS Office Suite. Familiarity with Otter’s features would be advantageous. Ability to thrive in a fast-paced, rapidly changing work environment while meeting deadlines. A proactive mindset towards problem-solving complemented by strong decision-making skills.
About the job
We are seeking a highly organized and dynamic Executive Assistant to provide exceptional support to our Executive Team. This role is pivotal in managing tasks that include generating reports, coordinating travel arrangements, taking meeting minutes, and executing various administrative duties.
Key Responsibilities:
Oversee the executive’s calendar, schedule meetings, and arrange travel itineraries.
Collaborate with or supervise other administrative staff and projects, including the executive’s personal assistant.
Prepare essential materials for meetings and presentations, conducting necessary research to equip the executive with the information required for decision-making.
Handle administrative tasks such as expense reporting and maintaining vital information for the executive’s role.
Manage office supplies, oversee petty cash, and process incoming mail, with light bookkeeping responsibilities as needed.
Filter communications by responding to emails, managing the executive’s inbox, and serving as a gatekeeper for essential correspondence.
Act on behalf of the executive when necessary, which may involve meeting clients, returning calls, or conveying the executive’s messages.
Maintain a comprehensive contact management system to provide context for communications and meetings.
Employ critical and analytical thinking to resolve problems swiftly, especially in high-pressure situations requiring immediate managerial decisions.
Demonstrate proficiency with various technical tools necessary for document creation, file management, communication, and archiving.
About vbp
vbp is a leading organization committed to excellence in business operations, providing innovative solutions and robust support to our executive leadership.
Full-time|$650/mo - $650/mo|Remote|Remote — Metro Manila, Philippines
Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understandin…
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.
Join AFRY as an Executive Assistant and Business Development Officer, where you will play a crucial role in supporting our business initiatives. You will assist in project management, coordinate communications, and handle administrative tasks to ensure the smooth operation of our business development team.
Full-time|Remote|Remote — Central Visayas, Philippines
About Pearl Talent Pearl Talent connects top-tier candidates with innovative startups in the US and EU. Our clients have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. We focus on building long-term partnerships and supporting professional growth for motivated individuals. Learn more about our mission and values: WATCH HERE Why Join Pearl Talent? Pearl Talent offers more than recruiting. Team members work directly with visionary founders and leaders in the US and EU. We prioritize roles that encourage growth, challenge skills, and support lasting careers. Role Overview The Executive Assistant / Operations Coordinator supports senior leaders across multiple business areas. This fully remote position is based in Central Visayas, Philippines, with a Monday to Friday schedule from 8:30 AM to 5:30 PM Eastern Time. Key responsibilities include managing calendars, organizing communications, maintaining internal systems, and coordinating activities between teams. The role spans recruiting, venture capital, and startup operations. Success requires strong attention to detail, clear communication, and the ability to work independently after onboarding. Proactive and organized candidates who can anticipate needs will thrive here. Your Impact Keep calendars, inboxes, and workflows running smoothly to support operational efficiency. Facilitate communication and project coordination between teams. Position Details Industry: Operations / Executive Assistance Work Arrangement: Fully Remote (Central Visayas, Philippines) Job Type: Full-Time Schedule: Monday to Friday, 8:30 AM – 5:30 PM Eastern Time
Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and categorize vendor invoices, ensuring timely weekly payment runs.• Conduct bank and balance sheet reconciliations with keen attention to detail.• Prepare and enter general ledger entries accurately.• Assist in the month-end and year-end closing processes.• Maintain thorough documentation and uphold internal controls.• Provide necessary schedules and documentation for audits.• Perform general accounting tasks as required.
Join our dynamic team at CoconutVA as an Executive Assistant and Operations Support professional. In this vital role, you will provide comprehensive administrative support and assist in streamlining operations to foster efficiency and productivity. If you are organized, proactive, and have a passion for helping teams succeed, we want to hear from you!
Role OverviewWe are seeking a highly organized and dynamic Executive Assistant to provide exceptional support to our Executive Team. This role is pivotal in managing tasks that include generating reports, coordinating travel arrangements, taking meeting minutes, and executing various administrative duties. Key Responsibilities:Oversee the executive’s calendar, schedule meetings, and arrange travel itineraries.Collaborate with or supervise other administrative staff and projects, including the executive’s personal assistant.Prepare essential materials for meetings and presentations, conducting necessary research to equip the executive with the information required for decision-making.Handle administrative tasks such as expense reporting and maintaining vital information for the executive’s role.Manage office supplies, oversee petty cash, and process incoming mail, with light bookkeeping responsibilities as needed.Filter communications by responding to emails, managing the executive’s inbox, and serving as a gatekeeper for essential correspondence.Act on behalf of the executive when necessary, which may involve meeting clients, returning calls, or conveying the executive’s messages.Maintain a comprehensive contact management system to provide context for communications and meetings.Employ critical and analytical thinking to resolve problems swiftly, especially in high-pressure situations requiring immediate managerial decisions.Demonstrate proficiency with various technical tools necessary for document creation, file management, communication, and archiving.
Full-time|Remote|Remote — Metro Manila, Philippines
Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.
Full-time|Remote|Remote — Metro Manila, Philippines
Join our dynamic team at PearlTalent as an Account Executive specializing in Technical Sales and Business Development. This is an exciting opportunity for individuals who are passionate about technology and eager to drive business growth through innovative solutions.In this remote role, you will be responsible for identifying and pursuing new business opportunities, building strong relationships with clients, and collaborating with cross-functional teams to deliver exceptional service. Your expertise in technical sales will be vital in understanding client needs and tailoring solutions that meet their requirements.
hunt-st seeks an Executive Assistant / Operations Coordinator to work remotely from the Philippines. This role supports the executive team and plays a key part in managing daily business operations from a home office. Responsibilities Handle scheduling, communications, and a range of administrative duties for executives Coordinate multiple projects, keeping track of deadlines and progress Work to simplify and improve internal processes to boost productivity Assist with general operations, ensuring tasks advance as planned Requirements Strong organizational skills with close attention to detail Clear and professional communication style Comfort managing several responsibilities at once Proactive mindset for problem-solving and improving processes
Job Title: Accountant and Executive AssistantLocation: Remote workJob Type: Full-timeJob Overview:Join our team as a meticulously organized and detail-oriented Accountant and Executive Assistant. In this dual-role position, you will play a vital part in supporting financial operations while managing executive-level administrative tasks. A solid grasp of accounting principles, expertise in financial reporting, and the capability to oversee executive schedules, communication, and administrative responsibilities are essential for success in this role.Key Responsibilities:Accounting Responsibilities:Maintain meticulous financial records, including accounts payable and receivable.Prepare financial statements, reports, and reconciliations.Assist with budgeting, forecasting, and financial analysis.Ensure compliance with accounting regulations and company policies.Process invoices, payroll, and expense reports.Coordinate with external auditors and tax professionals.Executive Assistant Responsibilities:Manage executive schedules, appointments, and travel arrangements.Handle confidential correspondence, emails, and reports.Prepare presentations, meeting agendas, and minutes.Conduct research and compile data for executive decision-making.Act as a liaison between executives and internal/external stakeholders.Oversee office administration and special projects as needed.Qualifications:Bachelor's degree in Accounting, Finance, Business Administration, or a related field.3+ years of experience in accounting and executive support roles.Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite (Excel, Word, PowerPoint).Strong knowledge of financial reporting, bookkeeping, and compliance regulations.Exceptional organizational and multitasking abilities to balance financial and administrative duties.Excellent communication skills (both written and verbal).Capacity to handle confidential information with discretion and professionalism.Detail-oriented with robust analytical and problem-solving skills.
We are seeking a dynamic and highly organized Executive Assistant Business Development Officer to join our team at AFRY. In this pivotal role, you will support our business development efforts by providing high-level administrative assistance, managing schedules, and coordinating communication between our executives and external stakeholders. Your ability to multitask and prioritize effectively will be crucial in ensuring that our operations run smoothly and efficiently.
Full-time|On-site|Pasig City, Metro Manila, Philippines
Dialpad Inc. is seeking a Sales Account Executive II to join the team in Pasig City, Metro Manila. This role focuses on supporting the small business segment by building strong client relationships and increasing sales in a key market. Role overview The Sales Account Executive II will be responsible for expanding Dialpad’s presence among small business clients. Success in this position comes from developing new business, nurturing existing customer connections, and representing Dialpad’s communication solutions with clarity and confidence. What you will do Identify and pursue new business opportunities with small business customers Develop and maintain strong, ongoing relationships with clients Clearly communicate the benefits of Dialpad’s communication solutions Listen to customer needs and respond with attentive service Requirements Experience in sales, preferably with small business clients Strong skills in communication and relationship building Ability to understand and explain technology solutions Dedication to providing excellent customer service
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Full-time|On-site|Pasig City, Metro Manila, Philippines
Dialpad builds an AI-native business communications platform that combines calling, messaging, meetings, and contact center features. The platform’s AI listens to conversations in real time, helping businesses connect with customers and improve communication. Over 70,000 organizations, including WeWork, Asana, NASDAQ, AAA Insurance, COMPASS Realty, Uber, Randstad, and Tractor Supply, trust Dialpad to strengthen customer relationships using AI-powered insights. The company is advancing Agentic AI, which brings intelligent agents into conversations to analyze, automate, and resolve customer needs. The DAART initiative (Dialpad Agentic AI in Real Time) is central to this effort. At Dialpad, AI shapes daily work. Teams use advanced tools to move quickly and aim high, turning every conversation into valuable insights for customers and employees. The company values curiosity, high standards, and a drive to achieve ambitious goals. Key traits on the team include being scrappy, curious, optimistic, persistent, and empathetic. Learn more at dialpad.com.
