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Experience Level
Entry Level
Qualifications
Proven experience as an Administrative Assistant, Office Assistant, or relevant role. Proficient in MS Office (Word, Excel, Outlook) and comfortable using various digital tools. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to work independently and prioritize tasks effectively.
About the job
Are you an organized and proactive professional eager to support an executive team? Hadley Designs is seeking a competent Administrative Assistant to join our dynamic team remotely within the Philippines. In this role, you will facilitate communication, manage schedules, and provide administrative support to ensure the smooth operation of our executive functions.
About Hadley Designs
Hadley Designs is a forward-thinking company that values creativity and innovation. We specialize in delivering exceptional design solutions and are committed to fostering a collaborative and supportive work environment. Join us to be part of a team that values your contributions and invests in your professional growth.
Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead genera…
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Global Pacific Support is excited to collaborate with one of our esteemed clients in the search for a dedicated and detail-oriented Executive Assistant. This pivotal role is integral in delivering administrative support, facilitating effective communication, and maintaining orderly systems that enhance daily business operations.Key Responsibilities Execute precise data entry and uphold systematic digital records. Oversee email communications, both incoming and outgoing, with professionalism and promptness. Foster team coordination, ensuring timely follow-ups and information dissemination. Provide assistance with administrative and miscellaneous tasks as required to support executives and teams. Uphold confidentiality and professionalism in all communications and documentation.
Join Lago as a proactive Executive Assistant, providing essential support to our executive leadership team in the Marketing and Sales departments. This fully remote position is designed for individuals who excel in organization and communication, ensuring our executives can focus on strategic initiatives without distraction.Your responsibilities will include managing executives' calendars, organizing meetings, and tracking progress on various projects. We seek a detail-oriented individual who is adept at anticipating needs and thrives in a fast-paced, growth-oriented environment.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.
Full-time|Remote|Remote — Metro Manila, Philippines
VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.
Full-time|Remote|Remote — Manila, Metro Manila, Philippines
Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Are you an organized and proactive professional eager to support an executive team? Hadley Designs is seeking a competent Administrative Assistant to join our dynamic team remotely within the Philippines. In this role, you will facilitate communication, manage schedules, and provide administrative support to ensure the smooth operation of our executive functions.
Job Description: Executive AssistantPosition OverviewJoin our innovative team at Remote VA as a dedicated and detail-oriented Executive Assistant. In this vital role, you will provide exceptional support to our senior management, ensuring smooth operations and effective communication. We seek a candidate who is adept in AI tools, Microsoft Excel, social media management, and design software. Familiarity with Jobber and QuickBooks is a plus, enhancing your candidacy. The ideal candidate possesses strong communication skills, demonstrates flexibility, and excels in managing multiple tasks within a dynamic environment.Key ResponsibilitiesDeliver daily administrative assistance to executives, including scheduling, correspondence, and task prioritization.Leverage AI tools to optimize workflows, boost productivity, and facilitate decision-making.Analyze and manage data utilizing Microsoft Excel, including report generation and financial tracking.Oversee social media accounts, ensuring consistent branding and engaging content.Design visually appealing materials using design software (e.g., Canva, Adobe Suite).Assist with operational tasks utilizing Jobber for workflow management and QuickBooks for financial reporting.Coordinate meetings, prepare agendas, and document minutes effectively.Uphold confidentiality and professionalism in handling sensitive information.Collaborate with team members to ensure project execution and success.QualificationsEducation: Bachelor's degree in Business Administration, Management, Marketing, or a related field preferred.Technical Skills:Proficiency in AI tools for enhanced productivity and automation.Advanced Microsoft Excel skills (formulas, pivot tables, data visualization).Experience in social media management and content creation.Strong design capabilities using Canva, Adobe Photoshop/Illustrator, or comparable tools.Familiarity with Jobber and QuickBooks is advantageous.Language Skills: Excellent command of English, both written and spoken.Soft Skills:Exceptional organizational and multitasking abilities.Effective communication and interpersonal skills.Ability to follow instructions and work autonomously.Proactive, team-oriented mindset.Meticulous attention to detail and problem-solving aptitude.
Job Type: Full-Time RemoteTime Zone: US HoursRole OverviewWe are on the lookout for an outstanding Executive Assistant to provide exceptional support to senior leadership across five diverse businesses, with a primary focus on Consumer Packaged Goods (CPG) and eCommerce sectors. This role is designed for a resourceful individual who thrives in a fast-paced environment, anticipates executive needs, and seamlessly integrates as a vital extension of the executive team.The ideal candidate is an organizational guru, master communicator, and a powerhouse of execution—able to adeptly manage multiple priorities, safeguard executive time, and ensure smooth operations across various business functions without overlooking important details.Key ResponsibilitiesExecutive & Business SupportDeliver high-level administrative and operational support across five businesses concurrently.Anticipate executive needs, proactively address potential challenges, and resolve issues before they escalate.Serve as a trusted gatekeeper and strategic partner to senior leadership.Calendar, Inbox & Communication ManagementOversee complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero.Manage scheduling across multiple businesses, time zones, and stakeholders efficiently.Handle internal and external communications with clarity, professionalism, and urgency.Operations & ExecutionTrack action items, deadlines, and deliverables across all businesses.Collaborate with internal teams, vendors, and partners to ensure seamless execution of tasks.Prepare documents, summaries, and reports with meticulous attention to detail.High-Intensity Workflow ManagementHandle a high volume of tasks and rapidly changing priorities without faltering.Excel in a fast-paced, results-oriented environment.Execute tasks quickly, accurately, and consistently under pressure.
Professional Class - Probation|On-site|Davao City, Philippines
About the Role:We are looking for an enthusiastic and detail-oriented Administrative Assistant to join our dynamic team at FGC+. If you excel in a fast-paced environment and enjoy taking on various responsibilities, this is the perfect opportunity for you. Your main duties will include assisting with property violation assessments, monitoring HPD, engaging in light marketing efforts, preparing client reports, and facilitating internal coordination.The ideal candidate will be organized, tech-savvy, and eager to provide support to both operational workflows and management teams. If you relish a blend of administrative tasks, light marketing, and process coordination, we would love to hear from you!
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Join our team as an Executive Assistant and play a crucial role in providing exceptional support to our executives. This position requires a proactive individual with outstanding organizational skills, creativity, and the ability to manage a diverse range of tasks. The ideal candidate will significantly contribute to our success by enhancing client engagement, driving marketing initiatives, and improving operational efficiency.Key Responsibilities:Efficiently manage calendars, schedule appointments, and coordinate meetings and travel arrangements for executives and clients.Leverage tools such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and Hubspot to establish and maintain effective systems.Manage incoming and outgoing communications, including emails, phone calls, and other correspondence.Assist in preparing and distributing reports, presentations, and various documents as needed.Deliver outstanding client service by promptly addressing inquiries and concerns.Support multiple executives by managing various email accounts (e.g., CEO, COO).Collaborate with team members to ensure smooth operations and interdepartmental support.Maintain confidentiality and discretion when handling sensitive information.Continuously identify opportunities to improve efficiency and effectiveness in administrative processes.
Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines
Join our client as an Executive Assistant, where you will play a vital role in supporting and empowering their C-level team while managing their social media presence.The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the initiative to learn and solve complex problems. In a fast-paced environment, adaptability and confidence in handling high-level operations are essential.Key ResponsibilitiesReceive and manage phone calls, confirm meetings, and organize schedules.Engage with clients to gather essential information for preparing legal documents through calls and emails.Coordinate and confirm appointments, updating leaders on the status and progress.Oversee and maintain calendars and appointments efficiently.Perform administrative tasks such as filing, scanning, and mailing, in addition to making calls.Execute word processing tasks and organize data through research.Maintain and manage contact lists effectively.Prepare legal documents, including retainers for review, signing, and monitoring fee payments.Uphold professionalism and confidentiality with all materials and interactions.Manage social media channels and communicate client insights and concerns.Order and manage office supplies as needed.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
