Executive Virtual Assistant in Healthcare - Remote Opportunity

Helper HeroesRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

Qualifications:- Demonstrated professional maturity and sound judgment.- Exceptional organizational abilities with a structured, process-oriented mindset.- Advanced proficiency in both written and spoken English, including grammar and executive communication standards.- Strong critical thinking skills and emotional intelligence.- Experience with CRM systems and operational support integration.

About the job

Type: Remote

Work Schedule: 8am-5pm PST

Start Date: ASAP

Company Overview:

Helper Heroes is dedicated to revolutionizing home care support across the U. S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience through compassion, innovation, and efficiency, ensuring that our clients and their families receive the highest quality of support.

Position Overview:

We are looking for a highly organized and detail-oriented Executive Virtual Assistant to provide top-tier, strategic support to a multi-business CEO in the homecare industry. This role demands a professional who can exercise independent judgment, maintain a high level of maturity, and present information clearly and concisely. The ideal candidate will possess exceptional communication skills and advanced proficiency in systems and processes.

Key Responsibilities:

1. Executive Communication & Judgment

- Effectively manage the executive's inbox, exercising discretion and professionalism.

- Craft polished and professional email communications with an executive tone.

- Deliver structured and concise reporting for decision-making.

- Confidently seek clarification on incomplete instructions.

- Conduct thorough research and prepare insightful briefs for the executive's review.

2. Systems Proficiency & Operational Support

- Master the AxisCare CRM to support operational workflows and maintain data integrity, while generating simplified reports for strategic insights.

- Utilize RingCentral to track communications and ensure organized follow-ups.

- Coordinate meetings using Microsoft Teams, managing agendas, minutes, and action items proficiently.

- Maintain organized executive dashboards in Excel for milestone tracking and relationship management.

- Prioritize and manage the executive's calendar effectively.

About Helper Heroes

At Helper Heroes, we empower home care agencies in the U. S. by providing exceptional virtual assistant services. Our approach emphasizes partnership and support, ensuring that clients receive the most compassionate and efficient care possible.

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