IT Administration Specialist

Join our dynamic team as an IT Administration Specialist at Rituals Cosmetics. In this pivotal role, you will be responsible for ensuring the seamless operation of our IT infrastructure, supporting our team members, and enhancing our technological capabilities. You will collaborate with various departments to implement effective IT solutions and maintain sys…

Over VandebronVandebron is ontstaan in 2014 en heeft als doel de energietransitie te versnellen door consumenten direct te verbinden met lokale, duurzame energieproducenten. In ons tweede hoofdstuk streven we ernaar om 100% groene energie, 100% van de tijd beschikbaar te maken met innovatieve oplossingen zoals het flexibel gebruik van wind- en zonneparken, slim opladen van elektrische voertuigen en effectieve energieopslag.Wij zetten ons actief in voor een duurzame toekomst met een vleugje rebellie. Bij Vandebron geloven we in goede energie en slimme oplossingen.Jouw RolAls Finance Administrative Specialist ben je de drijvende kracht achter onze financiële processen. Je maakt deel uit van een team dat zich richt op het bouwen van een schaalbare en toekomstbestendige administratie. Jouw nauwkeurigheid en proactieve benadering zijn essentieel voor het creëren van een solide financiële basis, die ons in staat stelt om strategische beslissingen te nemen en de energietransitie te versnellen.Deze rol biedt de perfecte gelegenheid om diepgaand inzicht te krijgen in de volledige financiële operatie. Je zult werken met complexe transactievolumes en procesverbeteringen, waarbij je niet alleen problemen identificeert, maar ze ook oplost.VerantwoordelijkhedenJe concentreert je op de betrouwbare uitvoering en continue verbetering van onze kernprocessen binnen Accounts Receivable (AR) en Accounts Payable (AP). Je zorgt ervoor dat alles tijdig en foutloos verloopt, terwijl je ook nadenkt over hoe we onze processen slimmer kunnen maken.Beheer van dagelijkse operaties, inclusief bankreconciliaties, facturatie, en het voorbereiden van batches zoals automatische incasso’s en terugbetalingen.Actief meedenken over schaalbaarheid van processen, waaronder systeemwijzigingen, datamigraties en verdere automatisering van factuurstromen.Samen met het team bouwen aan sterke interne controles en zorgen voor transparante, efficiënte administratieve processen.Ondersteunen van maandafsluitingen door financiële data te valideren en reconciliaties 'audit-ready' te maken.

This is your opportunityAs a System & Network Administrator, you will be instrumental in enhancing the stability, security, and performance of our IT infrastructure at Effectory. Your expertise in managing and optimizing our servers, networks, and cloud environments will ensure that our internal systems operate seamlessly and reliably.In this role, you will collaborate closely with both internal teams and external vendors to monitor infrastructure performance, troubleshoot technical issues, and implement ongoing improvements to our IT landscape. Your responsibilities will encompass everything from maintaining network infrastructure to implementing robust security measures and supporting various infrastructure projects, all vital for fostering a secure and efficient IT environment.Additionally, you will spearhead improvements across our IT infrastructure, contributing to initiatives such as system upgrades, cloud integrations, and the implementation of new technologies that bolster the organization's growth and operational effectiveness.Your Responsibilities• Manage, maintain, and optimize servers and IT systems across the organization• Monitor system performance, availability, and capacity to ensure reliability• Troubleshoot and resolve infrastructure and network-related incidents• Administer network infrastructure including switches, routers, and firewalls• Configure VPNs, network segmentation, and connectivity solutions• Oversee cloud environments such as Microsoft Azure and support hybrid IT setups• Manage user identities and access rights through Active Directory and Azure Active Directory• Implement and uphold IT security measures and respond to security alerts• Manage backup systems and assist with disaster recovery procedures• Proactively monitor infrastructure and resolve issues before they impact business operations• Contribute to infrastructure projects, upgrades, and new technology implementations• Maintain clear and up-to-date technical documentation and system configurations

RIPE NCC is hiring a full-time Administrative Assistant to support the Central Support team at the Amsterdam Central Station office. This onsite position is open to candidates who currently live in the Netherlands. What you will do Handle reception duties, including answering and directing phone calls, greeting visitors, and maintaining a welcoming front desk. Support daily office operations: process deliveries, order supplies, coordinate with couriers, scan and sort mail, prepare outgoing correspondence, arrange local transportation, and manage insurance claims. Organize and confirm meeting logistics for various departments. Arrange business travel, such as booking flights, hotels, and visas. Take part in Risk Management and Compliance activities. Provide general administrative support to help the organization run smoothly. Team environment The Central Support team is made up of four colleagues who work closely together. The group values openness, teamwork, and a service-oriented mindset. Initiative and attention to detail are important in this setting. Requirements Reside in the Netherlands. Only applications from candidates living in the Netherlands will be considered. Work onsite at the Amsterdam Central Station office for 37.5 hours per week. Compensation and benefits Salary: Annual gross salary ranges from EUR 36,000 to 44,000 before taxes. The role also includes excellent secondary benefits.

Founded in 1973, Patagonia is an outdoor apparel leader committed to preserving our planet. As a registered B Corporation and an original member of 1% for the Planet, we leverage our business, investments, and voice to inspire change for a sustainable future. Our dedication to environmental activism is evidenced by over $145 million contributed in grants and donations to grassroots organizations worldwide.Your Role:At Patagonia, we strive to protect our home planet. The Digital Workplace Administrator is pivotal in providing first-line IT support to EMEA employees, ensuring they have the necessary hardware and tools to perform their roles effectively. This position involves troubleshooting issues, managing device lifecycles, and collaborating with global teams and external partners to uphold digital continuity. By delivering operational support services and addressing challenges within established frameworks, you will enhance the digital workplace functionality across all departments in the EU region.Main Responsibilities:First-Line Technical Support: Provide onsite IT assistance to our Amsterdam office, retail locations, and remote users, serving as their initial contact for Tier 1 support.Hardware Lifecycle Management: Oversee and implement the complete lifecycle of workplace hardware, encompassing onboarding, offboarding, device preparation, asset tracking, and decommissioning. Maintain precise records on our asset management and ticketing platforms.Incident Response and Outage Coordination: Ensure business continuity by managing incidents and outages across retail locations and remote offices, acting as the primary liaison between EMEA users and escalation teams to facilitate timely resolutions and effective communication.System Administration and Policy Configuration: Design, test, and implement system policies in the IT environment, including antivirus, networking, and security tasks.Collaboration and Process Development: Coordinate with regional stakeholders, including People & Culture, Office Management, and NA Engineering teams, to align support standards, advise on licensing and hardware requirements, and enhance team support processes.

Are you passionate about diving deep into the intricacies of laws, regulations, and collective labor agreements? Do you thrive on understanding the implications of new legislation on payroll, and enjoy the thrill of calculating salaries down to the last cent? If this resonates with you, seize the opportunity to apply as a Payroll Administrator in Amsterdam!Regardless of whether you refer to yourself as a Payroll Specialist, Payroll Administrator, or a member of the payroll team, you and your colleagues play a crucial role in ensuring accurate salary processing and contributions for our diverse clientele. At YouServe, you will be working with various clients, ranging from large corporations to local businesses, including supermarket chains and amusement parks.This role not only offers variety but also presents numerous challenges as you navigate different labor agreements and regulations. When changes occur, you’ll be the one to investigate how these affect payroll taxes and social security. Your responsibilities include:Managing payroll for your designated client portfolioMaintaining accurate records by collecting, verifying, processing, and archiving client informationProcessing changes such as salary adjustments or personal data updatesStaying informed about updates to tax regulations, laws, and payroll administration guidelinesTimely preparation and disbursement of salaries for your clients

What Will You Do?As a Financial Administrator at Flagship Amsterdam, you will play a pivotal role in achieving the organization's growth and financial objectives. You will immerse yourself in a vibrant work environment where your passion for numbers and collaboration shines. The finance department comprises various sub-teams, including accounts payable, accounts receivable, and financial control. In this position, you will engage with both accounts payable and receivable administration, closely collaborating with colleagues across the finance team and other departments.Your responsibilities include ensuring the timely and accurate processing of invoices, expense claims, and bank transactions for multiple subsidiaries. Daily tasks involve processing incoming invoices using Klippa (an AI-driven tool) and Exact Online. You will also oversee accounts receivable management and contribute to the development and monitoring of internal budgets, such as those for team activities. Regular communication with suppliers regarding invoice discrepancies is essential, and you will actively participate in enhancing financial processes.

Ben jij een ervaren financieel professional met een passie voor nauwkeurige administratie en overzicht in de cijfers? Zoek je een functie waarin je je verder kunt ontwikkelen, verschillende organisaties leert kennen én de zekerheid hebt van een vast contract? Dan is dit jouw kans.Bij Masters in Finance werk je als interim Administrateur voor diverse opdrachtgevers, terwijl je bij ons in dienst bent. Je krijgt afwisseling in je opdrachten, een salaris vanaf €3.200, een leaseauto, en toegang tot onze Masters Academy voor je persoonlijke én vakinhoudelijke groei.Wat ga je doen?Als interim Administrateur ben jij verantwoordelijk voor het correct, volledig en tijdig verwerken van financiële gegevens bij onze opdrachtgevers. Je zorgt voor overzicht, controle en ondersteuning bij financiële vraagstukken. Jouw werkzaamheden omvatten onder andere:Verwerken van financiële administratie (inkoopfacturen, bankmutaties, memoriaalboekingen);Opstellen van financiële overzichten, btw-aangiften en rapportages;Voorbereiden van maand- en jaarafsluitingen;Bewaken van budgetten en ondersteunen bij het opstellen van begrotingen;Contact onderhouden met leveranciers, klanten en andere externe partijen;Controleren van de administratie op juistheid en volledigheid;Meedenken over procesverbeteringen en optimalisatie van administratieve systemen;Ondersteunen van Controllers of Finance Managers bij projecten en analyses.

About Sunrock Sunrock develops and operates solar energy projects across several countries, with a portfolio of over 400 projects. The company focuses on advancing the energy transition and building a sustainable future through renewable energy solutions. Role Overview The Financial Administrator joins the finance team in Amsterdam, supporting financial operations for solar parks in the Netherlands, Germany, and France. This position handles a range of financial tasks, from processing payments to ensuring compliance with Dutch VAT rules. The role calls for adaptability and attention to detail in a busy setting. Main Responsibilities Process incoming and outgoing payments, keeping financial records accurate and current. Oversee accounts payable, including thorough 2-way and 3-way invoice matching. Verify VAT treatment on invoices according to local regulations. Manage email inboxes and postal correspondence for finance-related matters. Track outstanding payables, maintain vendor relationships, and resolve discrepancies promptly. Handle expense claims within the financial system. Allocate expenses to the correct cost centers and project codes, working with project and asset managers when needed. Assist with monthly and annual financial closings and support external audit processes. Take part in process improvements and participate in various finance projects. Promote standardization and ongoing improvements within Accounts Payable. Support Accounts Receivable, including issuing sales invoices and credit notes.

Are you passionate about optimizing HR software and ensuring that workflows run seamlessly? As a Functional Administrator at YouServe, you will play a pivotal role in implementing software releases, upgrading systems, and helping organizations maximize their HR solutions.Your primary responsibility will be managing various HR applications, including AFAS Profit and our online learning platform, Academy. You will provide daily support to both internal and external users, address issues, and process change requests to ensure a high level of user satisfaction.Your role involves testing new software functionalities provided by vendors and evaluating their added value for our organization. You will ensure that the software operates efficiently while considering the needs and requirements of both the organization and its users. Additionally, you will prepare standard management reports and develop new reports upon request.Other key responsibilities include:Implementing changes within the systems;Supporting product developers as needed;Resolving inquiries and issues submitted through the ticketing system;Acting as a link in the operational process;Engaging in annual activities, such as assisting the payroll department during year-end processes and testing new AFAS releases;Creating reports and processing modifications.

Are you the system and application administrator who thrives on managing complex simulation environments and training systems? Do you want to contribute to an R&D setting where simulators and their applications in experiments are at the forefront? If so, we are looking for you to join us as a simulation systems administrator!Your Responsibilities:Oversee and maintain our simulation systems and associated infrastructure, including simulator servers, simulation workstations, network components, storage, and virtualization platforms.Ensure high availability and performance of simulation environments, providing support for experiments.Install, configure, and update simulation software, middleware, license servers, and tools for scenario and data handling.Monitor and enhance security, backups, and recovery processes for simulation environments, including log management and access control.Troubleshoot issues during simulation sessions, collaborating closely with researchers to resolve problems quickly and prevent future occurrences.Document configurations, procedures, and changes, contributing to the standardization and further professionalization of IT within the simulation environments.

About Leven & Zorg Leven & Zorg, part of EHCA, is a multicultural care organization based in Amsterdam. The organization offers a range of services, including a mental health practice in Amsterdam West, support for unaccompanied minor refugees at various residential locations, and youth care residential groups in South Holland. Sardi, also under EHCA, is a traditional butcher shop known for quality and craftsmanship in the food sector. The finance team supports both Leven & Zorg and Sardi from a central office. Role Overview This is a one-year temporary position as Financial Administrative Assistant, with the possibility of extension. The role centers on supporting daily financial operations for both Leven & Zorg and Sardi. The position is based in Amsterdam, Noord-Holland. Main Responsibilities Process purchase invoices and verify invoices from self-employed contractors. Review expenses through Revolut and manage Nidos claims. Update the shared administration mailbox and handle incoming calls. Assist in maintaining accurate financial records. Identify discrepancies and suggest improvements to financial processes. The Financial Administrative Assistant helps ensure a smooth financial administration and supports a reliable financial foundation for both organizations.

Launch your IT career at full speed with top-tier training and exciting projects in the Amsterdam area. From modern office buildings in the Zuidas to organizations in the city center and surrounding areas such as Amstelveen and Hoofddorp, we are on the lookout for a motivated IT Technician who blends technical skills with a friendly demeanor. Join the 70+ IT professionals at Zenda and enjoy the stability of a fixed income, even between assignments, alongside unlimited development opportunities.OverviewLocation: Amsterdam area (various locations)Hours: 36 - 40 hours per weekSalary: €2,500 - €3,700 (based on experience)Level: MBO 3/4 (Junior/Medior)Start Date: Immediately or by agreementWhat Your Day Looks Like as an IT Workplace Administrator in Amsterdam?Together with your colleagues, you ensure that end-users can work seamlessly. Your mission is simple: to ensure everyone can quickly get back to work digitally. No two days are the same. You will work on-site at our clients in the Amsterdam area, where you will be part of a local team or independently manage projects.Analyzing and Resolving: You will handle first and second-line incidents. If you can't resolve an issue, you will directly consult the relevant specialists.On-site Support: You will manage workplaces, install hardware, and ensure that new client employees are up and running immediately.Proactive Management: You will contribute ideas for structural solutions to prevent incidents in the future.

Zoku brings together hospitality, work, and community under one roof, earning recognition for its innovative approach and design. The Amsterdam team is seeking a Finance Administrator to help manage and streamline financial operations across all Zoku locations. Role overview Based at the Support Office in Amsterdam, this Finance Administrator reports directly to the Finance Manager. The position serves as the main contact for hotel staff regarding finance questions, making sure invoices are paid promptly and outstanding funds are collected efficiently. Regular collaboration with hotel staff and reservations teams is a key part of the job. The role also involves identifying ways to improve financial processes and prevent future issues. Main responsibilities Accounts payable management: Enter invoices for Zoku hotels into the financial system, process payments for approved invoices, and investigate any discrepancies between received invoices and payments made. Accounts receivable support: Assist the finance supervisor in collecting payments on invoices issued by Zoku teams. Financial administration: Manage core finance tasks such as credit card reconciliations, responding to ad hoc requests from both internal and external contacts, and preparing documents for accountants or others who need accurate financial data. Location This position is based in Amsterdam, Noord-Holland, Netherlands.

Are you a payroll professional? Colleagues prefer to call you a go-to resource or coach. With your extensive knowledge of payroll administration, you’re always ready to assist your team and guide them whenever necessary. You celebrate every colleague's progress and take pride in turning challenging client situations into positive outcomes. If this resonates with you, apply now for the Senior Payroll Administrator position at YouServe in Amsterdam or Amersfoort.As a senior member of our team, your role extends beyond payroll administration. You will lead daily team meetings and mentor your colleagues. With your wealth of knowledge and years of experience, you're equipped to provide substantive advice on the challenges they encounter in their daily tasks. Should a client situation escalate, you will be the primary point of contact, alongside the manager.In addition, you will manage your own diverse portfolio of clients, ranging from large supermarket chains to amusement parks. You relish the variety of collective labor agreements and regulations, diving deep to ensure that your clients' payrolls and contributions are accurate to the last decimal point. Your responsibilities will also include:Guiding your team through various challenges, from substantive inquiries to client interactions.Identifying new opportunities and elevating your team’s performance.Staying informed about changes in tax laws, regulations, and payroll administration practices.Preparing payroll for your own client portfolio.Maintaining comprehensive records by collecting, verifying, processing, and archiving client information.Processing payroll changes such as salary adjustments and personal data updates.Preparing in advance to ensure timely salary payments for your clients.

Are you a dynamic team leader who thrives on managing numbers and motivating people? Do you want to build robust financial processes while making a significant impact during a SAP implementation? As a Team Lead at Feenstra, you will oversee two essential teams within Finance Operations. Your mission is to ensure our accounts receivable and accounts payable processes run smoothly, efficiently, and are future-proof.You will enjoy a high level of responsibility, ample freedom, and work in a fast-paced organization.This is how you will make a difference!As a Team Lead, you stand at the intersection of people, processes, and numbers. You begin your day with a brief meeting with your teams to discuss priorities and areas needing extra attention. You quickly identify where energy is high and where adjustments are needed, responding immediately.You maintain oversight of workload, ensuring that outstanding items do not accumulate unnecessarily and that invoices flow smoothly through the workflow. Not by doing everything yourself, but by empowering your team members. You coach, ask questions, and challenge them to work smarter.Simultaneously, you look beyond the immediate tasks. Where can the process be more efficient? Which steps can be simplified? How do we ensure that the SAP implementation is not only technically sound but also practical for the team? You regularly communicate with other leaders within Feenstra, who see you as a reliable partner that contributes ideas and takes responsibility. Thanks to your approach, the administrative burden stays low, and we maintain control over our financial flows.You will lead two teams of 7 colleagues each within Finance Operations, playing a crucial role in our financial processes.Accounts Receivable: This team focuses on both the business and private sectors. They handle reminders and collections, collaborate with a collection agency, address customer inquiries, and set up payment arrangements. They also conduct credit checks and manage bank guarantees, merging results-oriented and customer-focused approaches.Accounts Payable: This team processes approximately 250,000 invoices annually, from data entry and coding to guiding invoices through the approval and payment workflow. Here, accuracy, structure, and efficient processes are paramount, especially with the ongoing SAP implementation. Both teams consist of dedicated professionals, and you provide direction, connection, and continuous improvement.

Your Impact as Head of Financial AdministrationAs the Head of Financial Administration at Koopman International, you will initially oversee the complete administration of several international branches during your onboarding period. Following this, you will collaborate with Senior Accountants to maintain oversight of all foreign offices.Your Responsibilities:You will guide the Financial Accountants of Koopman International in managing the administration of foreign branches, ensuring effective collaboration with local staff and accountants;Provide support in managing and processing the Dutch and foreign VAT;Monitor the annual financial statements of assigned foreign subsidiaries;Ensure the timely submission of accurate monthly periodic reports (balance sheets, profit and loss accounts, and specifications) from the designated international branches;Deliver various ad-hoc specifications and tasks for the main operating company.Your Place Within the Organization:As the Head of Financial Administration, you will be part of a team consisting of 13 colleagues, including 2 Senior Financial Accountants, 4 Accounts Payable, and 7 Financial Accountants. You will work closely with the Controlling department (8) and report to the Financial Controller, with a direct line to the Chief Financial Officer. The Accounts Receivable team includes 8 members.You will be part of a family business based in Amsterdam that has evolved into an internationally operating organization, offering opportunities for development and growth. The organization emphasizes strength, equality, and continuous improvement.About Koopman International:Koopman International is a leading international import and export company specializing in non-food products. As one of Europe's largest importers, Koopman International supplies consumer products to retailers, including supermarkets, DIY stores, garden centers, department stores, and international companies. The heart of Koopman International is located in Amsterdam, where the headquarters and showrooms are situated, employing approximately 270 people.Koopman International also operates offices and showrooms in over 28 countries across Europe, as well as in the Middle East, China, Africa, and North and South America. The fully automated distribution center is located in Emmeloord, featuring a diverse range of over 30,000 different items.

Join our esteemed team at De Brauw Blackstone Westbroek as a Senior Payroll Administrator, where you will play a pivotal role in managing payroll functions and ensuring compliance with local regulations. Your expertise will contribute to the smooth operation of our organization and support our employees in a meaningful way.As a Senior Payroll Administrator, you will be responsible for overseeing payroll processes, addressing employee inquiries regarding payroll, and collaborating with HR to maintain accurate records. Your analytical skills will help improve payroll systems and enhance reporting accuracy.

Join the Team at CLUSEAre you ready to become a part of one of the most exciting watch and lifestyle brands in Europe? Founded in the Netherlands in 2013, CLUSE now operates in over 20 countries with more than 4,500 global sales points. We are a young and dynamic company (average age of 30) with an enthusiastic international team. Our workplace fosters an open and informal culture where English is the primary language, supporting over ten different nationalities!About the RoleAs a Financial Administrative Assistant, you will play a crucial role in managing and monitoring the accounts receivable process. You will ensure that payments from our B2B clients are processed accurately and on time. In instances of overdue invoices, payment discrepancies, or disputes, you will take proactive measures and communicate effectively with clients, agents, and internal teams, such as Sales and Sales Support, to resolve these issues efficiently.Your meticulous nature and structured approach will help maintain clarity and ensure effective communication. You will also be proactive in identifying improvement opportunities and proposing solutions to enhance efficiency in our processes.Additionally, you will be responsible for analyzing and preparing reports related to accounts receivable, ensuring that invoices have minimal outstanding days (DSO) to positively impact cash flow. You will also manage the credit insurance portfolio and prepare SEPA direct debits.Don't worry if you lack experience in all areas—we're looking for someone with a keen interest in numbers and foundational accounting knowledge from your studies. Your eagerness to learn and reliability are what truly matter to us.You will be a part of our Finance team, which includes four other Dutch colleagues, reporting directly to the CFO. Flexibility in your role is important as you may be called upon to assist with additional tasks or cover for team members on vacation. Together with your team, you will share knowledge and have the opportunity to develop your skills further.

Administrative Assistant Real Estate | Amsterdam | 20 - 24 hours per week | Hybrid Are you motivated to join a team, bring structure, and make an impact with your organizational talents? We are seeking a dedicated and organized colleague for our team in Amsterdam who thrives on supporting, coordinating, and relieving others of their burdens. Within the Real Estate Team of the Tenant Service Center, you will be the person behind the scenes ensuring everything runs smoothly. While not in the spotlight, your role is essential for the team’s success.As a versatile multitasker, you will handle various administrative and organizational tasks, allowing colleagues to focus on their core responsibilities. You will maintain oversight, identify needs, and assist wherever help is requested. Each day will present new challenges, making this role both exciting and rewarding.You'll be part of an approachable and collegial work environment where collaboration is key. We work hard but also prioritize each other and a healthy work-life balance. Hybrid working options are available, and your contributions will truly be recognized and appreciated. What will you do?As an Administrative Assistant, you will be the first point of contact within the vbt Real Estate Management team. You will ensure operations run smoothly and contribute to enhancing tenant satisfaction. Your support extends to responding swiftly and effectively to various inquiries and requests. Whether drafting letters, emails, or other documents, answering tenant calls, or managing complaints, you tackle every task with enthusiasm. Additionally, you'll be responsible for preparing reports and mailings and organizing documents to keep everything well-ordered. In this multifaceted role, you are an indispensable link within the team! Your daily responsibilities will include:Efficiently supporting colleagues: You respond quickly to questions and handle administrative tasks accurately and efficiently.Drafting messages and documents: You prepare letters, mailings, quotes, and reports and send them out in an organized manner.Friendly customer service: You courteously assist tenants over the phone and provide them with prompt, effective support.Managing tenant inquiries and complaints: You carefully address tenant questions, comments, and complaints via email or the customer portal, focusing on achieving positive solutions.Overseeing administrative tasks: You maintain organized records and manage documentation to ensure smooth operations.