Office Manager / Facility Manager

Join our dynamic team at Veolia Environnement S.A. as an Office Manager / Facility Manager. In this pivotal role, you will oversee the daily operations of our office, ensuring a productive and efficient work environment. You will manage facility-related activities, coordinate administrative support, and facilitate communication between departments to enhance…

We are seeking a dynamic and experienced Facilities and Operations Manager to oversee our campus facilities and operations at Harvard University. In this pivotal role, you will ensure the efficient functioning of our facilities while enhancing the overall campus experience for students, staff, and visitors. Your expertise will contribute to the strategic planning and execution of facility improvements, maintenance, and operational excellence.

Join Eataly as a Facilities Manager and play a crucial role in ensuring our vibrant marketplace operates smoothly and efficiently. As a part of our Facilities & Housekeeping department, you will oversee the maintenance of our facilities, ensuring a clean and welcoming environment for our customers and staff.Your responsibilities will include managing facility operations, coordinating maintenance activities, and leading a team of housekeeping staff. This is an exciting opportunity for a proactive leader with a passion for excellence in facility management.

Position OverviewThe Senior Project Manager serves a pivotal role in steering complex facility modifications, expansions, and new constructions within the pharmaceutical sector. As a trusted advisor at Verista, you will lead project delivery across engineering, operations, construction, and validation teams. This position is crucial for ensuring project scope alignment, schedule adherence, cost management, vendor oversight, and effective field execution from project inception to completion.Key ResponsibilitiesClient-Facing LeadershipServe as the primary representative for Verista, engaging with client engineering and capital project teams.Provide strategic advice on project direction, risk assessment, technical decisions, and resource allocation.Facilitate cross-functional collaboration across engineering, operations, maintenance, quality, EHS, construction, and CQV.Enhance project performance expectations and establish robust communication channels among all stakeholders.

We are seeking a dynamic and dedicated Facilities Work Supervisor to join our team at Harvard University in Boston. In this pivotal role, you will oversee daily operations within the Campus Planning and Facilities department, ensuring that all facilities meet the highest standards of efficiency, safety, and functionality. You will lead a team of skilled maintenance staff, coordinate projects, and serve as the main point of contact for facility-related inquiries.

Join Veolia Environnement S.A. as a Program Management Officer, where you will play a crucial role in driving engineering and project design initiatives. In this full-time position, you will oversee project planning, execution, and strategic alignment, ensuring that all projects meet quality standards and timelines.

Arcadia is committed to creating healthier, happier experiences for everyone. We envision a transformative healthcare landscape powered by data, where our platform streamlines complex and diverse datasets into a cohesive foundation for health. This empowers organizations to enhance patient care, increase revenue, and reduce costs.Our team comprises highly motivated individuals dedicated to making healthcare more sustainable, and we invite passionate individuals to join us in this mission.For further details, visit arcadia.io.Why This Role Is Crucial to ArcadiaThis pivotal role acts as a senior operational leader, providing dedicated support to select C-level executives, overseeing the physical office environment in Boston, and facilitating our Return to Office (RTO) initiative.You will deliver high-level administrative, operational, and coordination support, allowing leadership to concentrate on Arcadia's essential priorities. As a trusted partner, you will manage intricate schedules, prepare executives for meetings, coordinate communications, and assist in driving key initiatives throughout the organization.In addition to executive support, you will oversee daily operations at Arcadia's Boston office, ensuring that in-person collaboration and leadership presence occur seamlessly and in line with company expectations.This strategic position requires strong judgment, autonomy, and decision-making skills, acting as a vital connector among executives, People Operations, IT, vendors, and employees. The ideal candidate will thrive in a dynamic environment with hybrid staff, integrating executive support with onsite operations to foster a polished, efficient, and welcoming atmosphere for leadership, employees, and guests.What Success Looks LikeIn 3 months- Understand executive preferences and routines; begin proactively managing select executive logistics with minimal oversight.- Familiarize yourself with company processes, organizational structure, and communication norms.- Establish strong collaborative relationships...

Form Health is a pioneering virtual obesity medicine clinic that provides comprehensive and evidence-based obesity treatment through telemedicine. With obesity affecting over 40% of the adult population in the U.S., we recognize the urgent need for effective medical intervention. Historically, only about 1% of those affected sought medical help, but the field is rapidly expanding. Our commitment to delivering high-quality, expert care is enhanced by leveraging cutting-edge technology to improve the patient experience. Every patient collaborates closely with a dedicated care team, including board-certified physicians, advanced practice professionals, and Registered Dietitians. Utilizing our proprietary mobile app, patients engage in regular video consultations, text messaging, photo journaling, digital data sharing, and receive customized educational resources. We uphold the highest standards of clinical care, treating each individual with empathy and respect.Established in 2019, Form Health is a venture-backed startup led by a seasoned clinical and leadership team. Our mission is to empower patients and lead the charge in Obesity Medicine, making a significant impact on a national scale. We are dedicated to our core value of putting patients first, while fostering a culture where every employee is valued, and we grow and learn together.About the Role:We are in search of a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide support to our CEO, COO, and Chief Medical Officer, while also managing the daily operations of our Boston headquarters. In this position, you will act as a strategic partner, assisting senior leadership in staying focused, organized, and operating at peak effectiveness during a thrilling growth phase.This hybrid role is designed for an individual who excels at providing high-level executive support while ensuring the smooth, professional, and consistent operation of our physical office. The ideal candidate will possess strong operational skills, anticipate needs, independently solve problems, and maintain a welcoming and efficient office environment.As the Executive Assistant, you will manage complex schedules, facilitate essential communications, oversee logistical arrangements, and support executive meetings and priorities. In your capacity as Office Manager, you will ensure that our Boston office is maintained to a high standard, is welcoming to guests, and reflects Form Health’s culture and employee experience.This is a unique opportunity to support a mission that transforms lives while collaborating with visionary leaders.

Join Veeva Systems as an Office Manager, where you will play a pivotal role in ensuring seamless operations within our Boston office. You will be responsible for overseeing daily office functions, managing administrative tasks, and fostering a positive work environment. Your exceptional organizational skills and attention to detail will help drive the efficiency and productivity of our team.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Join Accor Hotels as a Front Office Assistant Manager and be at the forefront of our hospitality operations in beautiful Boston. In this crucial role, you will oversee front office operations, ensuring that our guests receive exceptional service from check-in to check-out. You will lead a dynamic team, manage daily operations, and uphold our commitment to excellence in service.

Opportunity Overview: We are excited to announce an opportunity for a highly organized and proactive Senior Administrative Assistant and Office Manager at CohereHealth. Reporting directly to the Chief of Staff, this pivotal role involves providing exceptional administrative support to our executive leadership team while ensuring seamless office operations. This part-time hybrid position allows you to work both remotely and onsite in Boston, making it perfect for those who thrive in dynamic startup environments, enjoy multitasking, and uphold professionalism and confidentiality. What You’ll Do: Deliver comprehensive administrative assistance to C-suite executives, managing intricate calendars, coordinating meetings, and organizing travel arrangements to enhance leadership efficiency. Ensure a well-functioning office environment by collaborating with building management for daily operations, facilities, and security. Oversee all logistical aspects for onsite meetings and events at our Boston office, providing an exceptional experience for employees and guests. Handle sensitive and pivotal information with utmost discretion, professionalism, and sound judgment. What You’ll Need: 5+ years of administrative experience, with at least 3 years dedicated to supporting senior leadership in high-growth or startup settings. Availability to work onsite in the Boston office three days a week. Proven ability to manage complex calendars, coordinate logistics, and effectively support senior executives in a fast-paced environment. Strong organizational skills with the capability to prioritize multiple tasks and meet tight deadlines. Excellent written and verbal communication skills, with experience in supporting executive-level stakeholders and external partners. Demonstrated problem-solving skills and sound judgment in managing business-critical information. Experience in delivering high-quality service in professional or customer-facing settings. Proficiency in Google Workspace, Slack, and similar collaboration tools. Experience in the technology or healthcare technology sectors is preferred. A Bachelor’s degree or equivalent professional experience.

We are seeking a dynamic and detail-oriented Workplace Experience Specialist to join our team in Boston, Massachusetts. In this role, you will be responsible for enhancing the overall employee experience within our workplace. You will collaborate with various departments to ensure that our office environment fosters productivity, collaboration, and well-being.Your primary duties will include managing office facilities, coordinating events, and implementing employee engagement initiatives. You will be the go-to person for all workplace-related inquiries and will work to create a welcoming atmosphere that supports our diverse workforce.

Role overview The Housekeeping Manager at Eataly Boston leads the housekeeping team and ensures the store remains clean and welcoming for guests. This role is central to upholding Eataly’s standards for cleanliness and plays an important part in shaping the guest experience. What you will do Supervise daily cleaning operations throughout the property Monitor and maintain consistent cleanliness standards Create and deliver training for housekeeping staff Collaborate with other departments to support a smooth guest experience Location This position is based in Boston, MA.

As an integral part of our team at Barnes, the Office Administrator will manage daily administrative operations while also contributing to long-term strategic initiatives related to Human Resources, Operations, Facilities, Administration Support, and Financial Planning. This role requires adherence to established policies and procedures, ensuring a smooth and efficient office environment.Key Responsibilities:Administer human resources functions, ensuring fair application of policies and compliance with employment laws.Oversee performance management for direct reports, providing supervision, training, coaching, and conducting evaluations.Collaborate with Human Resources on employment decisions, including promotions and terminations.Engage with the recruiting team to manage the full-cycle recruitment process for direct reports.Coordinate onboarding for new hires and facilitate scheduling for attorney interviews.Manage the business professionals' compensation budget and ensure operational efficiency within the team.Execute all necessary financial management functions, including processing invoices and maintaining operating expense budgets.

Maven AGI develops an enterprise AI platform that helps businesses improve customer service through conversational AI agents. Founded in July 2023 by leaders from HubSpot, Google, and Stripe, Maven connects fragmented systems and unifies knowledge sources to enable smarter, autonomous support. The company’s goal is to let people focus on creative work and relationship-building while AI handles complex, repetitive tasks. At Maven’s Boston headquarters, the Workplace Experience Manager shapes the in-office atmosphere and ensures daily operations run smoothly. This in-person position reports to the People team and typically requires being on site 3–4 days per week, with flexibility to increase to 5 days as needed. What you will do Oversee daily operations of the Boston office so employees have what they need to work effectively. Build and maintain relationships with building management and vendors, including catering, cleaning, maintenance, and security partners. Manage mail and package logistics, coordinating all incoming and outgoing deliveries. Keep the office organized, handling seating plans, facilities projects, and general upkeep.

COMPANY OVERVIEWKKR is a premier global investment firm at the forefront of alternative asset management, offering a suite of capital markets and insurance solutions. Our mission is to deliver exceptional investment returns through a disciplined approach, top-tier talent, and unwavering support for the growth of our portfolio companies and the communities we serve. KKR sponsors a range of investment funds focused on private equity, credit, and real assets, and collaborates with strategic partners managing hedge funds. Additionally, KKR's insurance subsidiaries provide retirement, life, and reinsurance products through Global Atlantic Financial Group. References to KKR’s investments encompass the activities of our sponsored funds and insurance subsidiaries. POSITION OVERVIEWKKR is excited to announce an opening for a Regulatory Exams Officer within our Compliance Team, located in Boston. This pivotal role will be instrumental in managing regulatory examinations and inquiries within the asset management and insurance sectors. The successful candidate will also support various aspects of regulatory management, including the analysis of regulatory changes, assisting with regulatory filings, and conducting surveillance activities. Reporting directly to the Regulatory Affairs Compliance Officer, this position is integral to our compliance operations.

At Bozzuto, we are united by a profound commitment to positively impacting the lives of those in our community. Every day, we strive to create remarkable living spaces through our design, construction, management, and maintenance efforts. Our collaborative spirit and diverse talents within our teams empower us to deliver exceptional experiences for our clients, residents, and fellow team members.Our ethos revolves around teamwork, inclusivity, and a shared mission to excel in every role. Guided by core values of care, creativity, passion, and the pursuit of excellence, we inspire each other to unlock our full potential and achieve the extraordinary.Key Responsibilities:Your mission is to preserve and protect our community’s assets. Bringing your passion for the trades, you will lead by example and inspire others. As the Assistant Building Maintenance Manager, you will:Model behaviors aligned with Bozzuto's core values and culture.Demonstrate care for residents through prompt responses and thorough completion of service requests.Address maintenance challenges related to HVAC, electrical systems, plumbing, and appliance repairs.Oversee the make-ready and turnover process for apartments to ensure new residents can move in seamlessly.Implement preventative maintenance programs to uphold the building's value.Ensure the building's aesthetics and community safety through diligent upkeep and grounds maintenance.Maintain optimal operational efficiency for all property systems.Comply with building and safety codes while ensuring accident-free operations.Participate in the emergency on-call rotation and work weekends as needed.

Public Storage is hiring a Customer Service Manager to oversee operations at self-storage facilities in Boston. This role shapes the customer experience and ensures the company’s standards for service and facility care are met every day. Key responsibilities Supervise the on-site customer service team and guide daily operations Handle customer inquiries and resolve concerns quickly Maintain a welcoming, safe, and secure environment across the facility Monitor property condition and appearance to meet company expectations What matters here Success in this position means taking pride in a clean, secure, and friendly atmosphere. Public Storage values team members who help deliver reliable service and a positive experience for every customer.

At Portage Point Partners, you are not just another employee; you are a vital contributor shaping strategic direction, influencing outcomes, and being recognized for your impactful work. Supported by New Mountain Capital, Portage Point is celebrated for its rapid growth and consistently ranks among the best in the industry as featured in Inc.5000, The Financial Times, and Consulting Magazine. This recognition underscores our commitment to excellence, speed, and the ability to attract top-tier talent dedicated to delivering superior outcomes. Our integrated platform encompasses the entire business lifecycle, providing middle-market clients with comprehensive solutions across Transaction Advisory Services (TAS), Valuations (VAL), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB), and Turnaround & Restructuring Services (TRS). The OCFO team specializes in strategic finance, operational insights, technical accounting, and data analytics, offering valuable advisory throughout the business and investment lifecycle. Utilizing diverse backgrounds in accounting, finance, operations, and consulting, the OCFO team delivers unparalleled perspectives and capabilities to achieve outstanding results.As the Managing Director of the Office of the CFO at Portage Point, you will have a unique opportunity to undertake a broad spectrum of responsibilities and significantly influence our clients' success. In this senior leadership role within the OCFO function, you will help define and expand both controllership and strategic finance capabilities. Reporting directly to the OCFO Practice Line Leader, you will lead high-impact client engagements, generate new business opportunities, and direct internal initiatives that enhance our market standing. This role operates at the convergence of technical accounting, financial strategy, analytics, process transformation, and business development. If you thrive in a high-performance environment and aspire to shape the future of a rapidly growing consultancy, we encourage you to apply.