Lead Office Services Associate

Join our dynamic team at RR Donnelley as a Lead Office Services Associate in Boston. In this pivotal role, you will oversee various office services functions, ensuring efficient document processing and legal support within our Legal & Document Processing department. You will coordinate the workflow, manage daily operations, and provide exceptional customer s…

Job Title: On-Call Office Services Specialist (Temporary)This in-person position is primarily based in Boston, MA, with potential travel to various client locations within a 25-mile radius to ensure seamless service delivery. The On-Call Office Services Specialist plays a vital role in maintaining operational continuity and enhancing customer satisfaction by providing outstanding office services.As an Office Services Specialist, you will be responsible for backfilling positions during staff absences, requiring flexibility and quick adaptability to diverse environments. Your contributions are essential for meeting service level agreements and ensuring that clients receive consistent and high-quality support.Core responsibilities include managing mail services, shipping and receiving, data entry, document scanning, and inventory management. Training will be provided at various SPS sites to familiarize you with our operations and enhance your service delivery capabilities.Your ability to deliver prompt, courteous, and efficient service will reflect positively on our company and contribute to a professional workplace atmosphere.

Guidepoint seeks a Client Service Associate for the Class of 2026 cohort in Boston, Massachusetts. This position focuses on helping clients make the most of Guidepoint’s services through direct support and daily interaction. Key Responsibilities Engage with clients to understand their needs and provide assistance Coordinate communication between clients and internal teams Respond promptly and effectively to client questions Work to maintain client satisfaction with Guidepoint’s offerings Location This position is based in Boston, Massachusetts.

Eversana is seeking an Associate Director of Project Management Office (PMO) based in Boston. This position guides a broad range of projects, making sure each one stays on schedule, meets budget expectations, and supports the company’s strategic goals. Role overview The Associate Director leads project teams and works closely with colleagues from different departments. Building strong relationships with stakeholders is a key part of the job, as is encouraging a culture that values high standards and new ideas. What you will do Oversee a portfolio of projects, monitoring progress and resolving issues to keep delivery on track Work with cross-functional teams to align project outcomes with organizational priorities Promote collaboration and continuous improvement across project teams Requirements Experience in project management, with a record of leading multiple projects successfully Strong leadership and communication skills Ability to develop and implement project management frameworks and methodologies

As an integral part of our team at Barnes, the Office Administrator will manage daily administrative operations while also contributing to long-term strategic initiatives related to Human Resources, Operations, Facilities, Administration Support, and Financial Planning. This role requires adherence to established policies and procedures, ensuring a smooth and efficient office environment.Key Responsibilities:Administer human resources functions, ensuring fair application of policies and compliance with employment laws.Oversee performance management for direct reports, providing supervision, training, coaching, and conducting evaluations.Collaborate with Human Resources on employment decisions, including promotions and terminations.Engage with the recruiting team to manage the full-cycle recruitment process for direct reports.Coordinate onboarding for new hires and facilitate scheduling for attorney interviews.Manage the business professionals' compensation budget and ensure operational efficiency within the team.Execute all necessary financial management functions, including processing invoices and maintaining operating expense budgets.

Join the EliseAI Team!At EliseAI, we are dedicated to revolutionizing critical sectors such as housing and healthcare. Our mission is to make housing more accessible and healthcare more efficient through the integration of cutting-edge AI technology into everyday workflows.Our innovative solutions enhance the experiences of renters by streamlining apartment tours, lease signings, maintenance requests, and continuous communication with property management. Similarly, we simplify healthcare access by facilitating appointment scheduling, form completion, and seamless provider communication.With the recent support of a $250 million Series E funding round led by Andreessen Horowitz, we are poised to accelerate our mission further.About the RoleWe are looking for a proactive Office Operations Assistant to manage daily office functions at our Boston location. As the sole on-site operations member, you will serve as the primary contact for employees, visitors, and vendors, ensuring a well-organized and welcoming workspace. Your contributions will be vital in supporting both team members and leadership, thereby enhancing the overall office experience.Key ResponsibilitiesOversee daily operations of the office, maintaining cleanliness and organization in common areas, conference rooms, and workspaces.Manage inventory and supplies, including snacks and equipment, ensuring proactive restocking and timely vendor orders.Collaborate with building management and vendors for maintenance and repairs.Assist with space planning and desk arrangements as the team expands.Coordinate onboarding logistics for new hires, including workstation setups.Act as the primary point of contact for employees and guests, ensuring a positive office experience.

Arcadia is committed to creating healthier, happier experiences for everyone. We envision a transformative healthcare landscape powered by data, where our platform streamlines complex and diverse datasets into a cohesive foundation for health. This empowers organizations to enhance patient care, increase revenue, and reduce costs.Our team comprises highly motivated individuals dedicated to making healthcare more sustainable, and we invite passionate individuals to join us in this mission.For further details, visit arcadia.io.Why This Role Is Crucial to ArcadiaThis pivotal role acts as a senior operational leader, providing dedicated support to select C-level executives, overseeing the physical office environment in Boston, and facilitating our Return to Office (RTO) initiative.You will deliver high-level administrative, operational, and coordination support, allowing leadership to concentrate on Arcadia's essential priorities. As a trusted partner, you will manage intricate schedules, prepare executives for meetings, coordinate communications, and assist in driving key initiatives throughout the organization.In addition to executive support, you will oversee daily operations at Arcadia's Boston office, ensuring that in-person collaboration and leadership presence occur seamlessly and in line with company expectations.This strategic position requires strong judgment, autonomy, and decision-making skills, acting as a vital connector among executives, People Operations, IT, vendors, and employees. The ideal candidate will thrive in a dynamic environment with hybrid staff, integrating executive support with onsite operations to foster a polished, efficient, and welcoming atmosphere for leadership, employees, and guests.What Success Looks LikeIn 3 months- Understand executive preferences and routines; begin proactively managing select executive logistics with minimal oversight.- Familiarize yourself with company processes, organizational structure, and communication norms.- Establish strong collaborative relationships...

Role Overview Berkshire Group LLC is hiring a Family Office Administrator for its Boston headquarters. This role focuses on managing daily operations and handling a range of administrative tasks to keep the family office running smoothly. The position works directly with family members and professional advisors, requiring strong organizational skills and careful attention to detail. Discretion and confidentiality are essential in all aspects of this work.

Join Veolia Environnement S.A. as a Program Management Officer, where you will play a crucial role in driving engineering and project design initiatives. In this full-time position, you will oversee project planning, execution, and strategic alignment, ensuring that all projects meet quality standards and timelines.

Entyre Inc. is looking for an Office Operations & Experience Coordinator to support daily life at our Boston office. This in-person role centers on keeping the workspace organized, welcoming, and ready for the team each day. Attention to detail and a proactive mindset are essential, as the Coordinator handles both routine tasks and unexpected needs that arise. The office environment is a key part of Entyre Inc.'s culture. By ensuring smooth operations, this role allows the team to focus without distractions. The Coordinator’s work shapes the atmosphere and daily experience in the office, reflecting reliability and care. What you will do Open and prepare the office each morning by organizing spaces, stocking supplies, and setting up resources. Support onboarding and offboarding, helping new hires settle in and managing departures. Arrange and adjust workspaces to fit changing needs. Maintain cleanliness and order throughout the office, including kitchen upkeep, restocking, and handling small repairs. Track inventory and order office supplies and merchandise using our online platform. Enhance the office’s appearance, including branding and overall presentation. Handle mail, packages, deliveries, and coordinate with vendors when needed. Location This position is based onsite in Boston, Massachusetts, United States.

Join our dynamic team at Alpha Insight Inc. as a Client Support Associate. In this role, you will be the first point of contact for our clients, providing exceptional support and ensuring their needs are met with efficiency and professionalism. You will handle inquiries, resolve issues, and maintain a positive relationship with our valued clients.

About the Role Accor Hotels in Boston is hiring an Executive Office Coordinator. This position supports executives with a range of administrative tasks that help the office run smoothly and efficiently. What You Will Do Manage executive calendars and schedules Coordinate meetings and prepare related materials Draft and organize reports Work with multiple departments to support clear communication What We Look For Strong organizational skills Attention to detail Ability to handle several priorities at once Comfort working with colleagues across departments This is a good fit for someone who enjoys keeping things organized and likes supporting a busy executive office.

Veeva Systems seeks a Senior Associate to join the Crossix Analytics Services team in Boston, Massachusetts. This role centers on supporting healthcare clients by providing insights grounded in data analysis. Role overview The Senior Associate collaborates with colleagues from multiple areas to deliver analytics services. These services help clients understand their data, make informed choices, and guide their business strategy. What you will do Support healthcare clients with data-driven insights Work alongside team members from different functions Help clients use analytics to inform decisions and shape strategy

Join our dynamic team at Veolia Environnement S.A. as an Office Manager / Facility Manager. In this pivotal role, you will oversee the daily operations of our office, ensuring a productive and efficient work environment. You will manage facility-related activities, coordinate administrative support, and facilitate communication between departments to enhance operational efficiency.

Join Veeva Systems as an Office Manager, where you will play a pivotal role in ensuring seamless operations within our Boston office. You will be responsible for overseeing daily office functions, managing administrative tasks, and fostering a positive work environment. Your exceptional organizational skills and attention to detail will help drive the efficiency and productivity of our team.

COMPANY OVERVIEWKKR is a premier global investment firm at the forefront of alternative asset management, offering a suite of capital markets and insurance solutions. Our mission is to deliver exceptional investment returns through a disciplined approach, top-tier talent, and unwavering support for the growth of our portfolio companies and the communities we serve. KKR sponsors a range of investment funds focused on private equity, credit, and real assets, and collaborates with strategic partners managing hedge funds. Additionally, KKR's insurance subsidiaries provide retirement, life, and reinsurance products through Global Atlantic Financial Group. References to KKR’s investments encompass the activities of our sponsored funds and insurance subsidiaries. POSITION OVERVIEWKKR is excited to announce an opening for a Regulatory Exams Officer within our Compliance Team, located in Boston. This pivotal role will be instrumental in managing regulatory examinations and inquiries within the asset management and insurance sectors. The successful candidate will also support various aspects of regulatory management, including the analysis of regulatory changes, assisting with regulatory filings, and conducting surveillance activities. Reporting directly to the Regulatory Affairs Compliance Officer, this position is integral to our compliance operations.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Form Health is a pioneering virtual obesity medicine clinic that provides comprehensive and evidence-based obesity treatment through telemedicine. With obesity affecting over 40% of the adult population in the U.S., we recognize the urgent need for effective medical intervention. Historically, only about 1% of those affected sought medical help, but the field is rapidly expanding. Our commitment to delivering high-quality, expert care is enhanced by leveraging cutting-edge technology to improve the patient experience. Every patient collaborates closely with a dedicated care team, including board-certified physicians, advanced practice professionals, and Registered Dietitians. Utilizing our proprietary mobile app, patients engage in regular video consultations, text messaging, photo journaling, digital data sharing, and receive customized educational resources. We uphold the highest standards of clinical care, treating each individual with empathy and respect.Established in 2019, Form Health is a venture-backed startup led by a seasoned clinical and leadership team. Our mission is to empower patients and lead the charge in Obesity Medicine, making a significant impact on a national scale. We are dedicated to our core value of putting patients first, while fostering a culture where every employee is valued, and we grow and learn together.About the Role:We are in search of a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide support to our CEO, COO, and Chief Medical Officer, while also managing the daily operations of our Boston headquarters. In this position, you will act as a strategic partner, assisting senior leadership in staying focused, organized, and operating at peak effectiveness during a thrilling growth phase.This hybrid role is designed for an individual who excels at providing high-level executive support while ensuring the smooth, professional, and consistent operation of our physical office. The ideal candidate will possess strong operational skills, anticipate needs, independently solve problems, and maintain a welcoming and efficient office environment.As the Executive Assistant, you will manage complex schedules, facilitate essential communications, oversee logistical arrangements, and support executive meetings and priorities. In your capacity as Office Manager, you will ensure that our Boston office is maintained to a high standard, is welcoming to guests, and reflects Form Health’s culture and employee experience.This is a unique opportunity to support a mission that transforms lives while collaborating with visionary leaders.

Join our dynamic legal team at Lewis Associates as an Associate focused on the 3rd to 5th year of practice. In this role, you will work closely with senior attorneys on high-stakes cases, developing your skills and expertise in various areas of law.

Join CGS Federal as an Information Systems Security Officer (ISSO) based in Boston, MA. We are looking for a skilled professional with experience in DIACAP and/or RMF, particularly in security assessment documentation, to help support the Department of Commerce in achieving their Authorization to Operate (ATO).This full-time position involves managing the complete life-cycle Assessment and Authorization (A&A) process through all six steps of the Risk Management Framework (RMF) while conducting security assessments and overseeing information system security activities in compliance with NIST 800.53 and RMF requirements.At CGS, we bring together innovative and motivated individuals to tackle some of the most dynamic challenges faced by the government using cutting-edge technology. We encourage collaboration and professional growth, providing a supportive environment where employees can thrive.