Administrative Assistant

Join our dynamic team at Sopra Steria as an Administrative Assistant. In this pivotal role, you will support our operations by managing administrative tasks, coordinating schedules, and ensuring efficient office workflows. Your contributions will be vital in maintaining our high standards of service and supporting our teams with their daily activities.

Join BESIX Group as an Administrative Fleet Assistant intern this September! This exciting opportunity will allow you to gain hands-on experience in fleet management, supporting our operations team in day-to-day activities. As part of a dynamic and diverse work environment, you will assist in managing our fleet logistics, coordinating maintenance schedules, and ensuring compliance with regulations.

Join Sopra Steria as an Administrative Officer, where you will play a crucial role in supporting our operations in Brussels. This position requires strong organizational skills and the ability to manage multiple tasks efficiently. You will be responsible for maintaining administrative processes, coordinating communications, and ensuring that our office runs smoothly.

Netcompany1 seeks a Network Administrator based in Brussels to oversee and improve the company’s network infrastructure. This position is central to maintaining reliable connectivity and supporting colleagues throughout the organization. Key responsibilities Monitor and maintain network systems to keep performance steady and minimize downtime Apply security measures to safeguard network resources Troubleshoot and resolve network issues as they occur Collaborate with other teams to enhance and support network operations Offer technical support to users when needed What to expect This role focuses on ensuring network reliability and optimizing performance. The Network Administrator helps keep daily business running smoothly by supporting both the technical environment and the people who depend on it. Working at Netcompany1 Netcompany1 values both technical skill and teamwork. Strong network performance is essential to the company’s operations, and this role plays a vital part in that effort.

About the Role Netcompany1 is looking for an End Point Administrator in Brussels. This role focuses on managing and securing the endpoint devices that keep daily work running smoothly. The position supports the performance, security, and reliability of employee devices across the organization. What You Will Do Oversee endpoint devices to ensure they operate efficiently and securely Maintain device reliability so employees can work without disruption Support the broader IT infrastructure by keeping endpoints up to standard Location This position is based in Brussels.

arhs is looking for a Digital Workplace Administrator to help maintain and improve the digital workspace at our Brussels location. This role centers on supporting the daily operation of digital tools and systems that enable employees to work efficiently and collaboratively. Role overview The Digital Workplace Administrator works with multiple departments to understand their digital requirements and to implement solutions that enhance productivity. The position involves troubleshooting issues, optimizing existing systems, and ensuring that digital resources are reliable and effective. What you will do Support and maintain digital workplace tools and platforms Collaborate with teams to identify and address digital needs Implement improvements that foster collaboration and efficiency Contribute to a modern, technology-enabled work environment Requirements Experience with digital workplace systems and tools Strong problem-solving abilities Interest in technology and supporting others in its use

The European Endowment for Democracy (EED), based in Brussels, provides grants and flexible support to democracy advocates. The organization works closely with local actors and democratic initiatives throughout the European neighborhood and beyond, complementing EU and member state programs. Traineeship Details This traineeship in Administration, Logistics, and Event Management runs for 6 to 12 months, beginning at the end of August 2026. It is designed for recent graduates interested in building experience within an international non-profit organization. Key Responsibilities Serve as the first point of contact at the reception desk for visitors and callers Assist the secretariat with arranging travel and accommodation Process invoices and manage administrative paperwork Support meetings and events with logistical tasks Who Should Apply This traineeship is aimed at recent graduates eager to begin a career in administration or event management, especially those drawn to working in a diverse, international non-profit setting.

About UsFor over 16 years, Equals Money has empowered more than a million customers to seamlessly manage their finances. Our award-winning suite of payment solutions enables low-cost multi-currency transactions, ranging from travel money and transfers to currency hedging and expense management. With a commitment to simplifying money management, we leverage advanced payment technology combined with exceptional personal service. Following the recent acquisition of Oonex SA in Belgium, we are excited to expand our offerings across Europe and are looking for a Finance Assistant to join our dynamic team.Headquartered in London and Brussels, with teams in Chester, Amsterdam, and Los Angeles, Equals Group encompasses a portfolio of thriving brands including Equals Money, FairFX, and CardOneMoney in the UK, alongside Oonex in Belgium, soon to be rebranded as Equals Money Europe. We pride ourselves on fostering a collaborative environment where diverse perspectives enhance our understanding of customer needs. Our united goal is to simplify and reduce the costs associated with money management for our clients.Position OverviewThe Finance Assistant will be integral to the daily operations of the finance department. A solid understanding of Belgian GAAP and VAT is essential. The ideal candidate will possess a background in financial services, demonstrating the ability to support finance team initiatives effectively.

About WPPWPP is the trusted growth partner for the world’s leading brands. We combine cutting-edge media intelligence, innovative data solutions, world-class creativity, and transformative enterprise solutions into a single entity, powered by exceptional talent through our marketing platform, WPP Open. Our goal is to assist clients in navigating change, seizing opportunities, and achieving transformational growth. For more information, visit WPP.com.About the RoleAs an Executive Assistant to the Executive Committee, you will serve as a crucial support system for senior leadership within the Benelux region. Your role will ensure smooth executive operations, structured prioritization, and effective time management, allowing ExCo members to concentrate on strategic business objectives.This position demands a high level of maturity, foresight, and discretion. You will anticipate needs proactively, think several steps ahead, and operate with precision in a fast-paced executive environment. Exceptional written and verbal communication skills in Dutch, French, and English are mandatory.

Join Marella, a renowned brand under the Max Mara Fashion Group, as a Sales Assistant. In this dynamic role, you will engage with customers, offer personalized service, and support the team in achieving sales goals. Your contributions will be vital in creating an inviting shopping experience that reflects the sophistication and style of Marella.

Primark is seeking a Retail Assistant for its Brussels location. This role plays a key part in supporting the store's daily operations and ensuring that every customer enjoys a positive shopping experience. What you will do Help customers on the shop floor, answering questions about products and offering assistance as needed. Keep merchandise displays organized and ensure shelves remain stocked throughout the day. Work closely with team members to maintain store standards and a tidy environment. What we look for Friendly and approachable attitude, with a focus on providing helpful service to customers. Comfort in a busy retail environment and willingness to take on a variety of tasks. Dependable and ready to support colleagues whenever needed. This position is located at Primark in Brussels.

Your primary responsibilities include sorting and preparing medications for patients and verifying orders.Your tasks may be expanded based on the needs of various departments.You will work in a dynamic and stimulating environment.

FleishmanHillard is seeking an Assistant Team Coordinator Intern for a 6-month paid internship in Brussels. This role offers hands-on experience in public affairs consultancy and the chance to collaborate with seasoned professionals in the field. Key responsibilities Assist with research tasks across a range of projects Help coordinate team activities and manage schedules Support client communications and contribute to project deliverables Internship details This internship takes place in Brussels, Belgium. The position is paid and runs for six months.

Join the dynamic team at Besix as an Assistant Conducteur de Bâtiments, where you will play a critical role in overseeing construction projects and ensuring their timely completion. You will collaborate with project managers, subcontractors, and other stakeholders to maintain high-quality standards throughout the project lifecycle.Your responsibilities will include assisting in project planning, coordinating site activities, and ensuring compliance with safety regulations. This is a fantastic opportunity for individuals looking to advance their careers in the construction industry.

We are currently seeking a passionate and dedicated Assistant Store Manager for our Brussels location. As an Assistant Store Manager, you will play a crucial role in ensuring customer satisfaction and fostering a positive work environment for your colleagues. Your enthusiasm and involvement will be key in delivering an exceptional shopping experience for our customers, ensuring team collaboration, and maintaining the store’s commercial appeal.A Day in the Life of an Assistant Store ManagerIt's Monday morning, just before 9 AM. This week, the Store Manager is on vacation, and you are stepping in. You open the store and discuss the day's tasks with your colleagues, delegating responsibilities such as restocking shelves, operating the cash register, and highlighting the week’s promotions. As the first customer arrives, you greet them warmly and engage in conversation. The doorbell rings; the first delivery of the week has arrived. Everyone rolls up their sleeves to receive the shipment in the stockroom. The shelves need to be restocked quickly, as this week's promotion is already a hit! If an item spills, such as a bottle of Dasty, no worries; a bucket of water and a mop will have it cleaned up in no time! Before you know it, the day has come to an end. You close the store and prepare everything for the next day. There’s always plenty to do in a store: organizing the stockroom, setting up displays and promotions, connecting with customers, and so much more!

Join our vibrant team at Accor Hotels as an Assistant Food & Beverage Manager Intern! This is an exciting opportunity for individuals eager to learn the ins and outs of the hospitality industry. You will assist in managing various food and beverage operations, ensuring the highest standards of service and guest satisfaction.

eed is hiring a Grants Assistant for a short-term role in Brussels. This position plays a key part in supporting the grant management process, with a focus on smooth administration and adherence to internal procedures. What you will do Assist project teams as they prepare and submit grant applications Organize and manage documentation related to grants Monitor deadlines and help ensure all reporting requirements are met What we look for Keen attention to detail Comfort with administrative work and document handling Interest in contributing to projects with impact This short-term position is based in Brussels.

Join Go Vocal, an innovative international govtech scale-up dedicated to empowering governments and cities through meaningful public participation. Our platform is utilized by numerous local governments across Europe and beyond, enhancing community engagement from urban planning to daily interactions.About the PositionWe are seeking a passionate intern to become a part of our People & Operations team located in Brussels. This is a hands-on internship ideal for students in their final or penultimate year studying Business Administration, Management, or a related field. You will collaborate closely with a skilled team in Finance, HR, and Administration, engaging in both short- and long-term projects, not simply observing from the sidelines.This internship spans a minimum of 3 months, ideally extending to 6 months. While we are flexible with start dates, we prefer candidates who can begin in May. The position is based in our Brussels office, with the option for remote work a few days per week.If you thrive in a dynamic environment where innovative tools and methodologies are part of the everyday landscape, this role is perfect for you.Key ResponsibilitiesBilling: Generate, send, and track invoices.Finance & Accounting: Assist with monthly reports and help to streamline recurring processes.HR Support: Aid in the implementation of new payroll tools and workflows.Process Enhancement: Identify and execute productivity improvements within the team.Cross-Departmental Collaboration: Work with colleagues from various departments in a global context.What We ProvideGenuine Responsibility: Contribute your ideas and take charge of projects beyond mere tasks.Comprehensive Exposure: Gain valuable experience across Finance, HR, Administration, and Operations.Innovative Environment: Discover how a cutting-edge international tech company operates daily.Supportive Team: Collaborate with a diverse and motivated team committed to your professional growth.Networking Opportunities: Build professional connections across various sectors and regions.Application Deadline: Please apply by May 15th. Submit your CV and a cover letter to Joost Vandenbroele at Go Vocal via hr@govocal.com. Early applications will receive priority consideration.Inquiries: For any questions prior to applying, please feel free to reach out to Joost via email or WhatsApp.

Go Vocal is a pioneering international govtech scale-up dedicated to enhancing public participation for governments and cities. Our innovative platform empowers local authorities to facilitate meaningful community engagement, from urban planning initiatives to everyday civic involvement. Join us in making a difference as we collaborate with hundreds of local governments across Europe and beyond. We are currently seeking a motivated intern to become a part of our People & Operations team in Brussels.About the RoleThis internship is designed for students in their final or second-to-last year of study in Business Administration & Management or a related discipline. You will have the opportunity to work closely with a small, experienced team, actively participating in Finance, HR, and Administration tasks. From day one, you will be involved in real projects that have both short- and long-term impacts, rather than simply observing from the sidelines.The internship duration is a minimum of 3 months, with a preference for 6 months. We offer flexibility regarding start dates, with the ideal commencement being in May. The position is based in our Brussels office, with options for remote work available a few days a week.If you excel in a dynamic environment where innovation, new methodologies, and challenges are part of the daily agenda, this opportunity is perfect for you.Key ResponsibilitiesBilling: Generate, send, and follow up on invoices.Finance & Accounting: Assist with monthly reporting and help automate recurring financial processes.HR: Aid in the implementation of new payroll tools and workflows.Process Improvement: Identify and implement productivity enhancements within the team.Cross-Functional Collaboration: Work collaboratively with colleagues across various departments in a global organization.What We OfferReal Responsibility: Contribute your ideas and take ownership of projects, rather than just completing tasks.Broad Exposure: Gain comprehensive experience across Finance, HR, and Administration in a single role.Tech-Forward Environment: Experience the inner workings of a cutting-edge international tech company.Great People: Collaborate with a diverse, motivated team that is genuinely invested in your professional growth.Networking: Build valuable professional connections across various sectors and locations.Application Deadline: Please submit your application by May 15th.To apply, respond directly to this listing or send your motivation letter and CV to Joost Vandenbroele at Go Vocal via hr@govocal.com before May 15th. Early applications will be prioritized.Questions?If you have any queries prior to applying, feel free to reach out to Joost via email or WhatsApp.

Coreso plays a central role in the European energy sector as a Regional Coordination Center, supporting the secure supply of high-voltage electricity for Transmission System Operators across the continent. Based in Brussels, the Office Manager position is key to keeping daily operations running smoothly and creating a productive workplace for the entire team. What you will do Oversee front-desk reception and welcome visitors. Coordinate meeting room readiness and manage catering orders. Maintain kitchen supplies and ensure common areas are well-stocked. Handle access management, including badges, visitor logs, and parking logistics. Act as the main point of contact for suppliers, manage contracts, and monitor service levels. Address building issues promptly and coordinate with vendors for solutions. Workplace improvement and collaboration Lead projects to enhance workplace functionality, including digital tool optimization and process improvements. Work closely with People & Culture, Finance, Communications, and the prevention advisor to implement enhancements. Integrate safety, ergonomics, compliance, and sustainability measures into daily operations. Planning and support Anticipate workplace needs for team changes, events, and busy periods. Support workspace planning and office setups for new hires and team transitions. Promote operational efficiency and a consistent employee experience through organized, service-focused communication. This Office Manager role at Coreso in Brussels focuses on structured administration, facilities coordination, and hospitality to support business continuity and foster trust across the organization.