Administrative Assistant

Job PurposeThe Administrative Assistant plays a crucial role in ensuring the effective management of office operations, serving as the backbone of organizational support. This position involves a diverse array of responsibilities aimed at maintaining seamless administrative functions. Key responsibilities include overseeing office operations, managing corres…

System and Server Management:Install, configure, and maintain Windows servers to ensure seamless operations.Conduct regular updates, patches, and upgrades to optimize server performance.Administer Active Directory (AD), Group Policies, and manage user account provisioning effectively.Establish and maintain robust backup and disaster recovery solutions.Microsoft 365 Administration:Oversee the Microsoft 365 Admin Center, managing user account creation, licensing, and group management.Troubleshoot Microsoft Exchange Online, ensuring smooth mail flow, distribution list management, and mailbox configurations.Implement and uphold security and compliance policies in Microsoft 365, including retention policies, conditional access, and Multi-Factor Authentication (MFA).Support Microsoft Teams, SharePoint Online, and OneDrive for Business, managing permissions and integrations.Monitor service health, manage alerts, and coordinate with Microsoft support as necessary.Network Administration:Monitor and enhance network performance to ensure optimal functionality.Implement network security measures through regular audits and monitoring.Collaborate with ISPs and external vendors to resolve connectivity issues or perform upgrades.Helpdesk Support:Deliver Level 2/3 technical support to employees, addressing escalated issues promptly.Troubleshoot hardware, software, and peripheral challenges across the organization.Guide employees on IT best practices to enhance productivity.Security and Compliance:Establish and enforce IT policies in alignment with organizational and regulatory standards.Monitor and mitigate risks, addressing malware, phishing, and unauthorized access attempts.Conduct regular security audits and vulnerability assessments.Application Management:Support and maintain recruitment-specific software tools (e.g., Applicant Tracking Systems, CRM tools).Collaborate with third-party vendors for software updates and troubleshooting assistance.Document system configurations, procedures, and troubleshooting guides effectively.IT Infrastructure Projects:Lead or contribute to IT projects, including cloud migrations, infrastructure upgrades, and system integrations.Evaluate and recommend new technologies to enhance operational efficiency.

We are seeking a highly organized and motivated Administrative Coordinator to lead and manage all administrative office functions and daily operations. You will ensure operational efficiency, compliance, and exceptional service standards across the organization.Serve as a primary point of contact between management, departments, and external stakeholders for all administrative matters.Plan, coordinate, and manage meetings, executive schedules, travel arrangements, and office calendars.Oversee logistics planning and execution for company events, meetings, workshops, and other corporate functions.Process and manage all procurement requests through the ERP system, ensuring timely processing, appropriate approvals, and adherence to budgetary constraints.Source suppliers, request quotations, and negotiate pricing effectively.Monitor and evaluate the performance of office support staff, providing guidance and feedback to ensure compliance with company policies and standards.Work closely with the IT department to facilitate smooth onboarding for new hires, ensuring timely setup of systems, hardware, software access, and office equipment.

Role overview The Administrative Officer at Talent3600 supports daily office operations at the Industrial Area, New Cairo 3 site. This position helps coordinate activities between departments and keeps routine processes on track. What you will do Supervise daily office functions and handle a variety of administrative duties Schedule meetings, manage appointments, and coordinate calendars for executives Keep accurate records and maintain both physical and digital filing systems Arrange travel, accommodations, and logistics for trips within Egypt and abroad Oversee shipping activities and coordinate customs clearance Plan company events and organize internal activities Monitor office supplies, address maintenance issues, and manage facility needs Provide professional customer service and respond to inquiries promptly

Become a Part of Our Team!Integrant is on the lookout for a proactive and meticulous Administrative Officer to enhance our administrative operations and facilitate the efficient functioning of our office. The ideal candidate will be instrumental in promoting operational excellence and maintaining an organized administrative framework.Key Responsibilities:Warmly greet and assist visitors, ensuring a professional atmosphere.Maintain accurate visitor logs and uphold security compliance.Manage the procurement of office supplies and equipment, ensuring optimal inventory levels.Oversee the functionality of office utilities including internet and telecommunication services.Coordinate meeting room bookings and logistics for internal gatherings.Administer medical insurance processes, including offers, renewals, employee changes, and claims management.Collaborate with various departments to meet their administrative and logistical requirements.

Scale Army Careers is looking for a Senior Executive Assistant to join the team in Egypt. This position supports the executive team by handling a range of administrative and organizational tasks. Role overview This role focuses on maintaining smooth daily operations for the executive group. Strong organization and a proactive approach are essential. The Senior Executive Assistant will help streamline workflows and improve productivity across the team. What you will do Coordinate schedules and manage calendars for executives Handle multiple tasks and shifting priorities efficiently Support communication within the team and with external contacts Contribute to a well-organized and productive work environment Requirements Exceptional communication skills Keen attention to detail Strong organizational abilities Experience managing several tasks at once

Join Integrant as a dynamic Executive Assistant dedicated to enhancing the efficiency of the VP of International Operations. This position transcends traditional administrative roles, making it perfect for a motivated, highly organized, and self-sufficient individual who is eager to grow and learn.As a vital contributor to executive productivity, you will facilitate daily operations, foster interdepartmental collaboration, and ensure seamless project follow-ups. We are looking for someone who is proactive, tech-savvy, and adept at utilizing modern tools, including AI, to accomplish tasks effectively.This role presents a fantastic opportunity for a career-oriented professional aiming for long-term growth in operations, management, and business development.

Join our dynamic team at aleph as a Sales Administration Specialist. In this pivotal role, you will support our sales team by streamlining administrative tasks, managing sales data, and ensuring effective communication across departments. Your contributions will directly impact our sales performance and help drive company growth.

Job SummarySSC HR Solutions is on the lookout for a meticulously organized and detail-focused HR & Administration Coordinator to enhance our human resources and administrative operations. The ideal candidate will be integral in executing various HR processes, maintaining personnel records, coordinating administrative duties, and ensuring the office environment operates seamlessly.Key ResponsibilitiesMaintain and update employee records, contracts, and personal information meticulously.Oversee the onboarding and offboarding processes, ensuring all required documentation and clearances are completed in a timely manner.Monitor attendance, leave requests, absences, and vacation periods effectively.Draft HR correspondence, including employment certificates, salary verification letters, warnings, and other essential documents.Ensure compliance with company policies and relevant labor regulations.Assist in calculating salary adjustments related to overtime, deductions, bonuses, and end-of-service entitlements.Generate payroll reports and address payroll-related inquiries promptly.Engage with governmental entities regarding labor and social insurance matters as necessary.Why Join Us?At SSC HR Solutions, we are dedicated to cultivating a supportive and engaging workplace. We provide ample opportunities for professional growth and development, and we are seeking an HR & Administration Coordinator eager to make a significant impact within our team.RequirementsQualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field.Proficient in payroll processing and related administrative functions.1-2 years of experience in HR and administration roles.Strong grasp of HR practices and labor regulations.Excellent communication and interpersonal skills.Proficient in Microsoft Office Suite and HR management software.Exceptional organizational skills with the ability to manage multiple tasks simultaneously.Attention to detail and a steadfast commitment to confidentiality.Preferred Skills:Experience with payroll processing and benefits administration.Knowledge of employee engagement strategies.Ability to work collaboratively in a team-oriented environment.BenefitsThis is a full-time position requiring approximately 48 hours per week, featuring a highly flexible schedule focused on deliverables and outcomes rather than fixed working hours. There are no specific log-in or log-out times, allowing for autonomy in managing workload. Availability during evenings and weekends may be required based on business needs.

Corporate HSE AdministratorThe HSE Administrator will play a vital role in supporting our Health, Safety, and Environmental (HSE) initiatives at the corporate level. This position involves a variety of administrative tasks aimed at ensuring compliance with HSE regulations and maintaining efficient operations.

CSM Implementation & ConfigurationOversee the configuration and implementation of ServiceNow CSM modules, encompassing Case Management, Customer Service Portal, Knowledge Management, and Service Catalog integration.Design and optimize case lifecycle workflows, SLAs, assignment rules, escalation models, and entitlement configurations to ensure seamless service delivery.Enhance Agent Workspace for CSM to boost agent productivity and improve user experience.Implement and uphold domain separation across various business units or entities as required. Platform Administration & OperationsExecute platform administration duties, including user management, role-based access control (RBAC), groups, and security policies.Manage incident, problem, and change processes related to CSM operations.Ensure data integrity across CSM tables, customer accounts, contacts, and service offerings.Assist with release management activities, including testing, deployment validation, and post-release stabilization. Integrations & AutomationFacilitate integrations between CSM and other ServiceNow modules (ITSM, ITOM, HRSD) as necessary.Set up inbound/outbound email actions, REST/SOAP integrations, and third-party connectors.Implement workflow automation through Flow Designer and Business Rules to streamline customer case resolution. Reporting & Performance ManagementCreate dashboards and performance analytics reports focusing on case trends, SLA compliance, and agent performance metrics.Monitor operational KPIs and propose enhancements to elevate service quality and customer satisfaction. Continuous ImprovementIdentify opportunities for optimization across customer journeys and service delivery models.Support enhancements, upgrades, and new feature rollouts within the CSM module.Serve as a functional Subject Matter Expert (SME) for CSM processes and provide guidance to stakeholders.

Help AG is hiring a Collections Specialist and Office Administrator based in Cairo. This role works closely with the Accounting, Administration, and Operations teams to keep financial records accurate and support regulatory compliance. What you will do Maintain up-to-date financial data and documentation for internal use and audits Assist with compliance tasks related to accounting and administrative operations Coordinate with various departments and government agencies on topics such as finance, tax, employment, and licensing Suggest and share ideas to improve how daily operations run Location This position is based in Cairo, Al Qāhirah, Egypt.

As the Executive Personal Assistant to the CEO at talent3600, this position supports the executive office in Cairo, Maadi. The role centers on maintaining efficient daily operations for the CEO. Key responsibilities Manage the CEO’s calendar and daily schedule Coordinate meetings and appointments, ensuring all logistics are handled Facilitate communication between the CEO and internal departments Collaboration This role works closely with leadership and interacts with teams across the company to support executive priorities. Location Based in Cairo, Maadi, Egypt.

Role Overview talent3600 is hiring an Executive Assistant to the CEO in Cairo (Masr El Gededa). This position supports top management with a mix of administrative and organizational tasks, helping daily operations run smoothly. What You Will Do Handle key administrative duties for the CEO Organize schedules, meetings, and communications Support daily business activities to keep operations on track Work Schedule Location: Masr El Gededa, Cairo Office hours: Sunday to Thursday, 10:00 AM to 6:00 PM Requirements Fluent English Strong attention to detail Proactive approach to supporting executives

Join the Umdasch Group as a Sales Support Assistant where you will play a vital role in enhancing our sales processes and supporting our dynamic sales team. You will be responsible for managing inquiries, preparing sales documentation, and ensuring seamless communication between clients and the sales department. Your organizational skills and attention to detail will be crucial in contributing to our overall sales success.

Role overview Domino's Pizza, Inc. seeks an Assistant Manager for its Cairo location. This position plays a key part in supporting daily store operations and upholding high standards in both customer service and overall store performance. Key responsibilities Work alongside the management team to keep store operations running smoothly Assist in training and guiding team members Ensure customers receive quality service Help with inventory management, staff scheduling, and daily reporting tasks Requirements Interest in building leadership skills Dedication to delivering strong customer service Keen attention to operational details

As a Supply Chain Assistant, you will play a vital role in supporting our supply chain operations. Your responsibilities will include:Collaborating with various departments and stakeholders to identify and secure the necessary resources for a robust supply chain.Analyzing current inventory levels and operational procedures, proposing strategies to enhance supply chain efficiency and profitability.Managing the creation of new purchase contracts and overseeing shipping procedures along with relevant documentation.Developing policies aimed at improving overall efficiency while maintaining high standards of quality and safety.Identifying optimal shipping and transportation routes, focusing on consolidating warehousing and distribution.Negotiating pricing and delivery terms with suppliers, vendors, and shipping companies.Monitoring supplier performance to ensure compliance with quality and delivery standards; collaborating with other departments to identify and qualify new suppliers.

We are seeking a detail-oriented and proactive Assistant Cost Manager to join our dynamic team at Turner Townsend in Cairo. In this role, you will support the management of project costs, budgets, and financial reporting, ensuring accurate financial tracking throughout the project lifecycle.Your responsibilities will include assisting with the preparation of cost estimates, monitoring project expenditures, and collaborating with various stakeholders to deliver projects on time and within budget. This position is ideal for individuals who are passionate about cost management and eager to contribute to exciting construction projects.

Join EVA Pharma, a premier pharmaceutical organization committed to the belief that health and well-being are fundamental human rights. A recognized leader in our field, we take pride in being certified as a top workplace, where innovation and support are at the heart of our culture.Job Overview:We are looking for an enthusiastic and skilled Assistant Product Manager to join our vibrant team. The ideal candidate will play a crucial role in our mission to promote human health and well-being while upholding the highest standards of excellence in the pharmaceutical industry.Key Responsibilities:1. Marketing Strategy ExecutionAssist in the execution of marketing plans and product strategies that align with brand goals.Collaborate with design and sales teams to develop promotional materials, detailing aids, and digital content.2. Market & Competitive AnalysisConduct thorough market research and competitor analysis to uncover trends, opportunities, and customer insights.Monitor product performance, preparing regular reports on sales trends and promotional effectiveness.3. Product Lifecycle SupportCoordinate launches of new ruminants products and contribute to go-to-market strategies, including packaging and pricing.Assist in ongoing product lifecycle management tasks, like SKU rationalization and inventory monitoring.Engage closely with external agencies, veterinarians, and industry partners to enhance field activities and customer relations.4. Event & Campaign ManagementSupport the organization of scientific conferences, product workshops, webinars, and internal launch events.Track and evaluate the effectiveness of marketing campaigns and initiatives.

What does a day in your role look like?Oversee room availability in relation to demand, aiming to optimize property occupancy through effective yield management and e-commerce strategies to enhance hotel revenue via both direct and indirect sales channels.Continuously monitor reservation and revenue management systems to ensure accurate and updated availability, pricing, and inventory across all platforms.Create actionable plans to meet daily, monthly, and yearly KPIs.Conduct comprehensive forecasting for room bookings to accurately predict demand for both group and transient customers, both short-term and long-term.Maintain detailed records related to market segments, transient pacing, forecasts, and other room-related data.Coordinate updates on restrictions or pricing changes to align with the hotel’s sales strategy based on market demand.Analyze competitor pricing and yield strategies, and evaluate market opportunities based on historical data and competitive analysis.Ensure timely resolution of rate discrepancies and utilize the Fornova system to address all pricing issues with connected partners.Develop and implement strategies aimed at maximizing room revenue and occupancy rates.Assess market trends, competitor pricing, and demand fluctuations to make informed decisions in collaboration with the Cluster Director of Revenue Management.Adjust room rates in response to market conditions and demand shifts in partnership with the Cluster Director of Revenue Management.Ensure proper indexing and distribution of rate plans to all sales channels.Leverage revenue management tools and systems for demand forecasting and revenue optimization.Analyze available data to identify trends, opportunities, and areas for enhancement.Provide actionable insights and recommendations to the management team based on data analysis.Evaluate group rates for high-demand exhibitions.Prepare materials for the weekly RevMax meetings and ensure all departments complete their presentations.In collaboration with the designated Agency and Regional E-Commerce Team:Evaluate hotel performance metrics continuously.Optimize content across all languages, ensuring efficient use of researched keywords and recommending data-driven adjustments.Monitor and review competitor website content and search engine rankings, responding effectively to maintain competitive advantage.Review and collaborate with Marketing on content updates for hotel direct websites.Coordinate with the web agency and corporate office for necessary website and IBE enhancements.Working closely with hotel marketing:Develop and execute eMarketing strategies to...