Dynamic Office Manager at cym-living | Chicago, Illinois

OverviewAs an essential member of our team, the Office Manager plays a pivotal role in ensuring the seamless operation of our corporate headquarters. This position is focused on delivering vital administrative and operational support across the organization, enabling us to foster a productive and welcoming work environment. You will be the go-to person for d…

Join CYM Living, where innovation meets compassion! As a leading national real estate firm headquartered in Chicago, IL, Indianapolis, IN, and just outside of New York City, we are committed to delivering exceptional living experiences to our residents. Our mission revolves around fostering a strong community and empowering individual growth. Through our vertically integrated approach, we combine operational expertise with cutting-edge technology and personalized customer service to enhance the living experience across all our properties.Key Responsibilities:Oversee the management of multiple multi-family apartment complexes.Ensure the smooth daily operations of assigned properties.Accountable for all income and expenses related to the buildings.Lead, motivate, and manage the onsite team, including leasing agents.Facilitate communication between prospective residents and the corporate office.Follow up on maintenance and repair requests to uphold property standards.Address resident complaints promptly to maintain high satisfaction levels.Collect monthly rents and implement collection procedures as necessary.Conduct regular audits of apartment complexes to ensure quality standards are met.Successfully pass annual Section 8 unit screenings to sustain revenue.Perform routine inspections of properties at various times throughout the week to ensure quality assurance.Treat tenants and properties with the utmost care and respect.Coordinate with maintenance to address tenant work orders efficiently.Manage financial aspects, including budgeting and reporting.Serve legal notices to tenants and ensure compliance with landlord and lease rules.

CustodianOverview: At CYM Living LLC, we blend care with innovation. As a national real estate firm headquartered in Chicago, IL, Indianapolis, IN, and just outside of New York City, our mission is to provide residents with an outstanding living experience, cultivate a sense of community, and promote internal growth. We achieve this through a hands-on approach to real estate investment and property management, leveraging data, technology, and hyperlocal customer service across all our properties.About the RoleWe are looking for a dedicated and meticulous Custodian to ensure the cleanliness, safety, and visual appeal of our residential properties. This essential role is pivotal in creating a safe, well-maintained, and inviting environment for our residents.As a hands-on position, you will be responsible for the daily upkeep of common areas, light maintenance, seasonal groundskeeping, and snow removal. The Custodian will take ownership of assigned properties, work independently, and respond promptly to maintenance requests and property needs.Travel between multiple properties throughout the day is required, along with participation in an on-call rotation to address after-hours emergencies. We are seeking a candidate who is reliable, works with urgency, and takes pride in maintaining high standards across all properties.Key ResponsibilitiesMaintain cleanliness of assigned residential properties, including hallways, stairwells, basements, laundry rooms, and common areas.Sweep, mop, scrub, and wax floors.Operate industrial cleaning equipment and tools effectively.Remove trash, debris, and refuse from both interior and exterior areas.Clean and disinfect restrooms and common-area fixtures.Wash windows, walls, and ceilings as needed.Perform seasonal snow and ice removal from walkways and parking areas.Cut grass and assist with general groundskeeping tasks.Perform light maintenance, including painting and minor repairs.Provide basic pest control support as directed.Reset breakers and assist tenants when instructed.Open access areas for utility providers as directed.Accurately complete and close out work orders in a timely manner.Track time using the company timekeeping system.Adhere to all company safety and security procedures.Occasionally assist with showing vacant units to prospective tenants.Travel between assigned properties throughout the workday.Participate in an on-call rotation, including evenings and weekends as scheduled.

As an integral member of the cym-living team, the In-House Recruiter will take ownership of the entire recruitment process and pre-employment onboarding for our diverse portfolio in property management. This dynamic role supports both onsite property teams and corporate departments by sourcing, screening, and hiring for a variety of high-volume field roles such as leasing, maintenance, and contact center positions, alongside corporate roles.The Recruiter will collaborate closely with operations leaders to identify staffing needs, maintain pipeline visibility, and ensure swift placement of exceptional candidates who align with our company culture. Responsibilities include drafting offer letters, overseeing background checks, and coordinating a seamless onboarding experience for new hires.This position demands a proactive, organized individual who thrives in a fast-paced environment and is skilled at driving the hiring process forward without the need for constant direction. The ideal candidate will excel in building candidate pipelines, reaching out directly to potential hires, and anticipating staffing needs across the organization. By taking full ownership of recruitment efforts, this individual will directly contribute to enhancing our business performance.

Overview: CYM Living is at the forefront of innovative property management, committed to enhancing the living experience of our residents. With corporate headquarters strategically located in Chicago, IL, Indianapolis, IN, and just outside of New York City, we strive to cultivate a vibrant community and foster internal growth. Our vertically integrated approach ensures that we lead with operational excellence, leveraging data and technology alongside hyperlocal customer service to serve our residents effectively.Position Summary: We are in search of a skilled and motivated Maintenance Manager to spearhead our maintenance team and guarantee the efficient operation of our residential properties. This pivotal role encompasses overseeing maintenance activities, coordinating repairs, and leading a proficient team of technicians. The Maintenance Manager will play a critical role in ensuring all properties are impeccably maintained, secure, and adhere to local regulations. Strong leadership, adept problem-solving skills, and a passion for excellence are paramount to thrive in this position.Key Responsibilities:Work Order Management: Assign and prioritize daily work orders for maintenance staffEnsure quality of work and follow up on escalated issuesCollaborate with CAPEX for significant repairs and unit turnoverGuarantee timely completion of work orders while ensuring tenant satisfactionPreventative Maintenance: Devise and implement comprehensive preventative maintenance plansRegularly inspect properties to maintain operational efficiency and compliance with codesEmergency & On-Call Oversight: Oversee after-hours emergency response and on-call schedulingEnsure timely responses to urgent maintenance issuesStaff Supervision & Development: Schedule and delegate tasks to staff across various properties and projectsManage time entries, recruitment, training, and performance evaluationsEncourage a culture of safety, cleanliness, and professional growthProperty Maintenance & Safety: Conduct thorough property inspections, including utility assessments and seasonal maintenanceEnsure proper snow removal, groundskeeping, and overall site safetyEnforce the use of personal protective equipment (PPE) and safety protocolsInventory, Purchasing & Vendor Management: Oversee supply inventory and initiate orders as requiredCoordinate and supervise vendor work, ensuring accurate invoicingMaintain detailed records for all purchases and work ordersCompliance & Standards: Ensure properties comply with company standards and local building codesUphold Fair Housing laws and regulations

Join our dynamic team at cym-living as a Maintenance Technician. In this role, you will ensure our facilities are maintained to the highest standards, providing a safe and efficient environment for our residents. You will be responsible for performing routine maintenance, troubleshooting issues, and executing repairs. Your expertise will help create a comfortable living experience for our community.

Company Overview CYM Living LLC is a national real estate firm with headquarters in Chicago, Indianapolis, and near New York City. The company focuses on delivering a strong living experience for residents, building community, and supporting internal growth. As a vertically integrated organization, CYM Living manages real estate investment and property management directly, using both technology and personalized service across its portfolio. Role Summary The Custodian - Work Order & Unit Turn Support position plays a key part in keeping CYM Living’s residential properties clean, safe, and visually appealing. This role is part of the Work Order Team (WOT) and involves more than standard custodial tasks. In addition to daily cleaning and upkeep, responsibilities include unit turns and work orders such as painting, deep cleaning, and preparing apartments for new residents. Key Responsibilities Maintain cleanliness and order in residential buildings and common areas Complete unit turns, including deep cleaning and painting, to ready apartments for new occupants Respond to work orders as assigned, addressing a variety of maintenance and cleaning needs Travel between multiple properties during the workday based on operational requirements Work independently, prioritize daily assignments, and complete tasks with urgency and care Uphold high standards for building appearance and safety What We’re Looking For Attention to detail and pride in maintaining clean, well-kept properties Ability to manage time and prioritize tasks independently Willingness to assist with apartment preparations for new residents as needed Comfort with a hands-on, mobile role that requires travel between sites Location This position is based in Chicago, Illinois, and involves travel between properties throughout the workday.

At CYM Living, we blend compassion with innovation to redefine the living experience. As a prominent national real estate firm, we operate from our headquarters in Chicago, IL, Indianapolis, IN, and just outside of New York City. Our commitment is to deliver an outstanding living experience for our residents while fostering a vibrant community culture and encouraging internal growth. As a vertically integrated entity, we prioritize hands-on management of real estate investments and property management, utilizing data and technology alongside personalized customer service for every unit.We are currently on the lookout for a highly organized and customer-oriented Area Leasing Advisor to enhance our leasing operations across a diverse portfolio. This key role acts as the primary human support contact when our Leasing AI (Elise/Stella) escalates inquiries that necessitate human judgment, empathy, or swift decision-making. In addition to handling AI-escalated communications with prospects and residents, the advisor will also manage leasing activities and support for apartments within the Zone Office portfolio, including units linked to their home office. This position is vital in boosting lead conversion, minimizing dropped prospects, improving resident retention, and ensuring flawless coordination between AI systems, onsite teams, and management.

Horizon3ai is looking for an Office Operations Manager to keep daily operations on track at the Chicago office. This position plays a key role in maintaining an efficient workspace and supporting the team's productivity. Responsibilities Oversee administrative functions and manage office activities Coordinate day-to-day operational tasks Allocate and manage office resources to meet team needs Assist with putting operational strategies in place to help reach company objectives Location This role is based in Chicago, Illinois.

As an Event Security Officer at The Chicago Theatre, you will play a vital role in ensuring an enjoyable experience for all guests. Your responsibilities will encompass greeting attendees, conducting bag checks, and assisting guests who set off the magnetometers. It is essential to maintain a safe environment by addressing emergency or medical situations and responding to inquiries related to the event or venue. This position requires flexibility, as you may be scheduled for early mornings, day and evening shifts, weekends, holidays, and consecutive events. You may also be tasked with monitoring outdoor areas during adverse weather conditions. This role involves standing and moving throughout the venue during your shift.

Role overview SpotHero is hiring an IT Manager to lead internal technology operations at the Chicago office. This role blends technical expertise with team leadership. The IT Manager will oversee a small group, manage systems administration, and guide strategic projects that keep SpotHero’s daily work running smoothly. What you will do Supervise internal IT systems and infrastructure to maintain reliable performance for all staff. Deliver direct technical support and handle systems administration tasks as needed. Lead and support a small IT team, balancing immediate support needs with long-term planning. Work closely with engineering, security, and business teams to ensure technology solutions meet company goals. Spot opportunities to improve processes and tools that help teams operate more effectively. Requirements Strong background in IT operations and infrastructure management. Experience leading or mentoring technical teams. Comfort working as a player-coach: hands-on with technology while guiding others. Clear communication skills and a collaborative style across departments. Ability to adapt and solve problems in changing situations. Location This position is based in Chicago, Illinois, United States.

We are seeking an experienced Project Manager for our Systems & Operations team at cym-living, based in Chicago, Illinois. In this senior, hands-on role, you will lead critical systems and operational projects from initial discovery through to successful build, rollout, and adoption. Your primary focus will be on designing and constructing efficient workflows while actively engaging with operational systems, ensuring the implementation of actionable solutions rather than merely managing project timelines.As a key player, you will collaborate extensively with both field and corporate teams to thoroughly understand existing processes, identify operational gaps, and develop scalable workflows that enhance execution across various teams. While your initiatives will often involve AppFolio, your role will encompass broader process and systems work, serving as a vital internal escalation point for any system and workflow-related issues.You will also engage directly with our vendors, including AppFolio, to troubleshoot and implement effective solutions that support our field operations. We are looking for a proactive individual who can operate independently, navigate through ambiguity, and bring structure to evolving processes, all while driving projects forward in a complex operational landscape.

Join CYM Living, where compassion intertwines with innovation. As a prominent national real estate firm headquartered in Chicago, IL, Indianapolis, IN, and just outside New York City, our core mission is to deliver outstanding living experiences to our residents, foster a vibrant community culture, and promote internal growth. We take pride in being a vertically integrated firm that emphasizes operational excellence, leveraging data and technology to enhance hyperlocal customer service across all our properties.Position Overview: We are seeking a dynamic Leasing Operations Manager to act as the second-in-command within our Illinois leasing portfolio. Reporting directly to the Regional Leasing Manager, this pivotal role will provide strategic and operational support across all Lead-to-Lease functions. As a key leader, you will drive leasing performance, cultivate team capabilities, enhance reporting structures, and ensure the consistent application of company policies and procedures. This position involves regular travel to zone offices, properties, and corporate headquarters to maintain visibility, accountability, and alignment of performance across the region.

About Us:BigID is a pioneering technology startup dedicated to delivering cutting-edge solutions for data security, compliance, privacy, and AI data management. We are at the forefront of the data revolution, empowering our clients to mitigate risks, foster business innovation, attain compliance, build customer trust, enhance decision-making, and maximize the value derived from their data.We are cultivating a global team driven by a passion for innovation and next-generation technology. BigID has been honored with several accolades, including:Recognized as a Hot Company in Artificial Intelligence and Machine Learning at the Global InfoSec AwardsListed on the Citizens JMP Cyber 66 List of the Hottest Privately Held Cybersecurity CompaniesFeatured in the CRN 100 list as one of the 20 Coolest Identity Access Management and Data Protection Companies (for 3 consecutive years)Ranked in the DUNS 100 Best Tech Companies to Work forIdentified as a Top 3 Big Data and AI Vendor to Watch in the 2023 BigDATAwire Readers and Editors Choice AwardsIncluded in the 2024 Inc. 5000 list for the 4th year running!Shortlisted for the 2024 AI Awards in the Best Use of AI in Cybersecurity categoryAt BigID, our team is the cornerstone of our success. Join our people-centric culture that is fast-paced and rewarding; you will have the opportunity to collaborate with some of the industry's most talented professionals who value innovation, diversity, integrity, and teamwork.Who We're Looking For:We are in search of a Regional Sales Manager responsible for driving sales within the Illinois market. The ideal candidate will possess a solid background in selling enterprise data or security products and will be adept at engaging with complex technical audiences.Your Responsibilities:Develop, implement, and execute a comprehensive account strategy to secure new business and promote expansion growth with customers across a specified territory.Maintain a precise sales forecast for your designated territory.Engage in networking within customer and relevant organizations.Build, access, and nurture positive business relationships with key executives and senior-level decision-makers.

Do you feel that your exceptional skills in organization, problem-solving, and leadership often go unrecognized? Envision a position where your capabilities not only ensure smooth operations but also create a significant impact every day. If you thrive on transforming challenges into achievements and empowering a team to succeed, this is the perfect opportunity for you!About Us:At Refloor, we take pride in being America’s Fastest Growing Flooring Company. While our rapid expansion is noteworthy, we believe it’s truly about the remarkable individuals who contribute to our success. People like YOU.We are on the lookout for leaders who are willing to roll up their sleeves, motivate their teams, and drive tangible results. If you aspire to make a difference, bring innovative ideas to fruition, and grow alongside a dynamic company, we would love to connect with you!Our team at Refloor has been honored with a Best Place to Work award from USA Today, a recognition based on employee feedback and workplace culture.Role Overview:As the Installation Manager, you will leverage your project management expertise to lead and support our installation team, ensuring every job is scheduled, adequately staffed, and executed with precision. You will serve as the catalyst for smooth operations, quality assurance, and team development, helping us deliver exceptional flooring experiences.Key Responsibilities:Lead, mentor, and develop the Installation Team to achieve maximum performance.Oversee daily installation schedules, ensuring jobs are staffed and completed efficiently.Conduct regular site visits and inspections to maintain quality standards and address issues swiftly.Facilitate Installer training, certification, and continuous development.Collaborate with the sales team by assisting with appointments and customer interactions as necessary.Maintain proactive communication with Installers to ensure alignment and readiness.Foster a culture of safety, accountability, and exceptional customer service.Who You Are:Possess experience in project management or team coordination within fast-paced environments.A strong leader and communicator who builds trust and motivates others.Detail-oriented with a strong focus on quality and customer satisfaction.Dependable, organized, and solution-oriented.Hold a valid driver’s license and have reliable transportation.What We Offer:Competitive salary with bonus potential.Comprehensive medical, dental, vision, and life insurance coverage.Weekly payroll schedule.401(k) plan with employer matching.Generous paid time off.

Who is Trace3? Trace3 is a premier Transformative IT Authority, dedicated to delivering innovative technology solutions and consulting services tailored to our clients' needs. With a team of top-tier engineers and a focus on dynamic innovation, we help IT executives and their organizations gain a competitive edge through our methodology: Integrate, Automate, Innovate.At Trace3, we foster a culture that combines the entrepreneurial spirit of a startup with the scalability of an established business. Here, our employees can advance their careers and enjoy the journey!Headquartered in Irvine, California, we have over 1,200 talented individuals spread across the United States. Our significant office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, and San Francisco.Are you ready to explore the endless possibilities technology offers? Join our team!Street-Smart - Thriving in Dynamic TimesWe are adaptable and resilient in a rapidly changing environment. Our commitment to continuous innovation drives constructive change while keeping our sights on the big picture. We exercise sound business judgment, enabling us to make high-quality decisions efficiently and cost-effectively. Creativity is at our core, empowering us to uncover positive solutions amidst challenges.Juice - The “Stuff” it takes to be a Needle MoverWe are results-oriented and make things happen. Leadership is not confined to titles; we empower others with a proactive attitude. We visualize our goals, mapping out each checkpoint on our path to success and imagining the ultimate destination.Teamwork - Humble, Hungry and SmartWe are humble team players who recognize the impact of our roles on the company’s mission. We treat everyone with respect, acknowledge our mistakes, celebrate others' successes, and practice transparency. We strive to be positive leaders who provide support during challenges, valuing each individual's uniqueness.

About CookUnity:At CookUnity, we believe that food should nourish not just the body, but also the soul. Founded in 2018, we are proud to be the first platform that connects talented chefs with the community, bringing fresh, ready-to-eat meals crafted with passion to homes across the nation. With a commitment to quality, we deliver over 50 million meals annually, ensuring that every bite inspires and connects people through the universal language of food.Our vision extends beyond meal delivery; we are on a mission to revolutionize the food marketplace, empowering chefs to share their culinary artistry with the world. If you share our passion for exceptional food and innovation, we invite you to explore this exciting opportunity.The RoleThe Culinary Manager plays a pivotal role at CookUnity, collaborating closely with the Market Director and Operations Manager to drive business growth and maintain accountability within the team. You will provide operational oversight and demonstrate strong leadership to an expanding team of associates and supervisors, managing the optimization and execution of both Marketplace and Kitchen operations.Your success will hinge on your ability to partner with our chef community, ensuring they have the resources necessary to implement a successful menu strategy and execution. Working hand-in-hand with the Chef Success team, you will be responsible for recipe consistency, food safety, and quality assurance throughout the food production process.

Join Our Team as Front Office ManagerAt Soho House, the role of Front Office Manager is vital in delivering exceptional hospitality and creating a welcoming atmosphere for our members and guests. This role focuses on fostering professional relationships with both internal and external stakeholders while implementing efficient processes that enhance the overall guest experience. The Front Office Manager will oversee hotel room operations, the Front Office team, including Butlers, Receptionists, and Member Services, and assist in managing our Reservations/PBX Department and the Evening Membership Guest List.The ideal candidate will possess significant experience in managing a bustling, customer-centric boutique hotel environment. A keen attention to detail and an unwavering passion for hospitality and the Soho House brand are essential for success in this role.Main Responsibilities:Lead and inspire the team, refining operational processes to enhance guest experiences and encourage staff to deliver exceptional service.Set and monitor departmental goals related to payroll, expenses, staffing, and guest services; manage budgets and ensure accuracy in guest correspondence and claims.Oversee concierge operations, providing valuable information about local attractions and points of interest.Support daily operations by greeting hotel guests and members warmly upon arrival.Direct and motivate staff to maintain the service standards established by Soho House & Co, ensuring new hires receive thorough onboarding training.Participate in identifying talent gaps, conducting interviews, and hosting training sessions to develop staff skills while providing guidance and discipline when necessary.Communicate daily events, guest lists, VIPs, occupancy levels, and sales budgets effectively.Respond promptly and professionally to all guest and staff inquiries to resolve any issues.Collaborate with the controller and Purchasing Manager to ensure inventory management and ordering processes are efficient.Deliver outstanding customer service, tracking and reporting guest disputes and claims accurately.

Overview: CYM Living is a forward-thinking national real estate firm where compassion meets innovation. With corporate headquarters located in Chicago, IL, Indianapolis, IN, and just outside New York City, we are dedicated to delivering an outstanding living experience for our residents. We cultivate a strong sense of community and foster internal growth. As a vertically integrated organization, we prioritize operations by adopting a hands-on approach to real estate investment and property management, successfully achieving our mission through the integration of data, technology, and exceptional local customer service.Position Summary: We are on the lookout for an experienced and proactive Maintenance Technician to become a vital part of our maintenance team. This role is crucial in ensuring that our properties operate optimally. The Maintenance Technician will be tasked with conducting routine maintenance, repairs, and inspections to guarantee that our facilities are safe, well-kept, and compliant with all local regulations. A strong dedication to quality workmanship and superior customer service is essential for success in this position.Key Responsibilities:Carry out routine maintenance and repairs on residential properties, focusing on plumbing, electrical systems, HVAC, and general carpentry.Perform regular inspections of buildings and equipment to identify maintenance requirements and ensure adherence to safety standards.Respond to maintenance requests from tenants promptly and efficiently resolve issues.Assist in implementing preventative maintenance programs aimed at extending the lifespan of equipment and facilities.Keep accurate records of work orders, repairs, and inspections, and escalate any significant issues to the Maintenance Supervisor.Work collaboratively with fellow maintenance staff and property management to address tenant concerns and enhance overall resident satisfaction.Ensure that all tools and equipment are in good working condition, reporting any problems to management.Adhere to all safety regulations and protocols to maintain a secure working environment.Participate in the on-call rotation for emergency maintenance requests outside regular business hours.Requirements:5+ years of experience as a maintenance technician or in a related field.Proficient knowledge of plumbing, electrical, HVAC systems, and general maintenance practices.Excellent problem-solving abilities and a keen attention to detail.Ability to work both independently and collaboratively within a team.Strong communication skills and a customer-focused mindset.Valid driver’s license and reliable transportation.Benefits:Our full-time employees enjoy a comprehensive benefits package, including:Medical, Dental, and Vision CoverageFlexible Spending and Health Savings AccountsShort-Term Disability and Life InsurancePaid Time Off401(k) with company match

CYM Living - Where care and innovation converge. As a leading national real estate firm headquartered in Chicago, Illinois, with additional locations in Indianapolis, Indiana, and just outside New York City, we strive to deliver an unparalleled living experience for our residents. Our commitment is to foster a sense of community and promote internal growth. As a vertically integrated organization, we prioritize operational excellence by engaging directly in real estate investments and property management. By leveraging data, technology, and personalized customer service, we enhance the living experience in all our properties.Role OverviewThe Capital Project Coordinator will be responsible for overseeing and managing capital expenditure projects within our diverse Chicago portfolio. This pivotal role is essential for maintaining and enhancing our property quality through unit renovations, property upgrades, inspection repairs, and other capital improvements. The Coordinator will manage the entire project lifecycle—from initial bidding and scope development through execution and closeout—ensuring adherence to timelines, budgets, and quality standards at all times.Key Responsibilities: Supervise third-party vendor activities across multiple properties, including unit turnarounds, capital improvement initiatives, remediation projects, and violation repairs. Oversee the complete lifecycle of assigned projects, ensuring deadlines, budgets, and quality benchmarks are met consistently. Develop and maintain strong partnerships with vendors, holding them accountable for performance, cost management, and compliance with company standards. Collaborate with on-site maintenance teams, property managers, and regional leadership to prioritize tasks, communicate project updates, and address challenges effectively. Monitor project performance, budgets, and progress, providing timely updates and reports to leadership. Identify and implement process improvements to enhance project execution efficiency. Qualifications: Preferred Bachelor's degree in Construction Management, Real Estate, Business, or a related field; equivalent professional experience will also be considered. Minimum of 2 years of relevant experience in capital projects, property management, construction, or a related area. Strong project management abilities with a capacity to manage multiple projects simultaneously. Demonstrated experience in effectively managing vendors and contractors, focusing on accountability and performance outcomes. Exceptional communication, negotiation, and relationship-building skills. Highly organized, detail-oriented, and proactive in problem-solving. Benefits:Competitive salary range of $80,000 to $85,000 annually, based on experience.Comprehensive health, dental, and vision insurance.401(k) plan with company match.