Office Operations Manager - Chicago

Horizon3ai is looking for an Office Operations Manager to keep daily operations on track at the Chicago office. This position plays a key role in maintaining an efficient workspace and supporting the team's productivity. Responsibilities Oversee administrative functions and manage office activities Coordinate day-to-day operational tasks Allocate and manage …

OverviewAs an essential member of our team, the Office Manager plays a pivotal role in ensuring the seamless operation of our corporate headquarters. This position is focused on delivering vital administrative and operational support across the organization, enabling us to foster a productive and welcoming work environment. You will be the go-to person for daily office functions, travel arrangements, shipping logistics, onboarding new team members, and managing shared resources.This hands-on role requires a proactive individual who can provide exceptional support to employees, visitors, vendors, and building management, while maintaining a flexible approach to meet the evolving needs of our teams.Key ResponsibilitiesOffice Operations & On-Site SupportWelcome visitors and manage guest registrations while ensuring front-desk coverage.Handle badge management, guest passes, and oversee general building access protocols.Submit, track, and follow up on maintenance and building requests, including the scheduling and setup of conference rooms.Organize office meals, including lunches, breakfasts, and catered meetings.Plan and coordinate company events, managing logistics, vendor relations, supply orders, internal team coordination, and on-site execution for smooth operations.Maintain and organize kitchen supplies, snacks, and communal areas.Oversee the ordering and management of office supplies and shared materials.Manage incoming deliveries, outgoing mail, shipping requirements (including labels), and document shredding.Ensure office cleanliness and organization, including shared equipment and resources.Administrative and Operational SupportAssist with onboarding and offboarding processes, ensuring workspace readiness.Monitor and direct requests from shared inboxes.Provide administrative support across teams as necessary.Handle basic check deposits and printing tasks, including coordinating with Accounting on relevant queries.

We are seeking a dynamic and results-driven Operations Manager to lead our team at base-power in Chicago, IL. In this pivotal role, you will oversee daily operations, implement efficient processes, and drive organizational success while ensuring the highest standards of quality and customer satisfaction.

Transforming the way people live.At Blueground, we are passionate about creating a reliable foundation for your living experience, opening doors to new opportunities. Our mission is to build the foremost platform for modern living.With over 350 million people relocating between cities each year, the demand for innovative housing solutions has never been greater. Blueground is at the forefront of this transformation.With a portfolio of more than 40,000 homes worldwide, available for stays ranging from a few days to over a year, we are just beginning our journey. Our rapid expansion aims to redefine the concept of living through a new category of offerings. Our competitive advantage lies in our cutting-edge technology, operational excellence, and a dedicated team that executes with agility and precision. Our corporate culture is based on five core principles: Guests First – Every decision prioritizes the guest experience. Move Fast – We cherish speed, momentum, and decisive action. Dive In – We believe that the magic is in the details, and we dig deep. Embrace Change – We see change as an opportunity for growth. Keep It Honest – Transparency fosters progress and strengthens our relationships. If you are eager to make a meaningful impact and help us reshape the way the world lives, we would love to meet you. Your RoleWe are seeking a proactive and detail-oriented Operations Lead to become an integral part of our dynamic team in Chicago, IL. This hands-on role is perfect for someone who excels in problem-solving, leads by example, and ensures that every property adheres to the highest quality standards and guest satisfaction.Key Responsibilities Lead Property Turnovers: Manage the complete apartment preparation process—coordinating with housekeeping and maintenance teams, and conducting thorough inspections prior to guest check-ins. Ensure Onsite Readiness: Assemble furniture, troubleshoot WiFi and tech setups, and perform minor repairs to guarantee that each apartment meets our rigorous standards before residents move in. Field Coordination & Team Supervision: Act as the primary contact in the field, overseeing relationships with external vendors, housekeeping personnel, and building staff to facilitate smooth operations. Conduct Quality Control: Perform comprehensive property inspections using mobile checklists, identify issues, and ensure that every space aligns with our cleanliness, functionality, and design criteria. Provide Hands-On Support: Be ready to assist with urgent needs—whether that involves replacing furniture, repairing appliances, delivering essential items, or addressing guest lockouts. Drive Operational Efficiency: Oversee and maintain our corporate vans and inventory, ensuring that supplies and tools are consistently organized and accessible. Your day will commence at the office, where you will collect your equipped 'Pit Stop Van' before heading into the city. Your tasks will be clearly organized to ensure optimal efficiency.

Join Our Team as Front Office ManagerAt Soho House, the role of Front Office Manager is vital in delivering exceptional hospitality and creating a welcoming atmosphere for our members and guests. This role focuses on fostering professional relationships with both internal and external stakeholders while implementing efficient processes that enhance the overall guest experience. The Front Office Manager will oversee hotel room operations, the Front Office team, including Butlers, Receptionists, and Member Services, and assist in managing our Reservations/PBX Department and the Evening Membership Guest List.The ideal candidate will possess significant experience in managing a bustling, customer-centric boutique hotel environment. A keen attention to detail and an unwavering passion for hospitality and the Soho House brand are essential for success in this role.Main Responsibilities:Lead and inspire the team, refining operational processes to enhance guest experiences and encourage staff to deliver exceptional service.Set and monitor departmental goals related to payroll, expenses, staffing, and guest services; manage budgets and ensure accuracy in guest correspondence and claims.Oversee concierge operations, providing valuable information about local attractions and points of interest.Support daily operations by greeting hotel guests and members warmly upon arrival.Direct and motivate staff to maintain the service standards established by Soho House & Co, ensuring new hires receive thorough onboarding training.Participate in identifying talent gaps, conducting interviews, and hosting training sessions to develop staff skills while providing guidance and discipline when necessary.Communicate daily events, guest lists, VIPs, occupancy levels, and sales budgets effectively.Respond promptly and professionally to all guest and staff inquiries to resolve any issues.Collaborate with the controller and Purchasing Manager to ensure inventory management and ordering processes are efficient.Deliver outstanding customer service, tracking and reporting guest disputes and claims accurately.

As an Operations Coordinator at fivetonine, you will play a crucial role in streamlining our operations and ensuring efficiency across various departments. Your responsibilities will include coordinating projects, managing schedules, and optimizing workflows to enhance productivity. You will collaborate with cross-functional teams, providing support and ensuring that all operational processes run smoothly.

About Us:At Industrious, we pride ourselves on being the leading premium workplace-as-a-service provider, recognized for offering the highest-rated workplaces in the industry. Our mission is to craft exceptional experiences for teams, regardless of their size or stage. We believe that great workdays are built on strong teams and collaborative problem-solving. We seek innovative thinkers who flourish in a team-oriented environment. Here, we celebrate creativity and acknowledge every success, big or small, as we strive to enhance workplace experiences.We value authenticity. Embracing diversity in backgrounds, thoughts, and ideas is essential to our success in delivering outstanding workplace experiences for our members and ourselves. At Industrious, we are dedicated to fostering an inclusive and respectful environment where individuality is cherished. Your unique contributions are what make our team powerful, and collectively, we can achieve remarkable outcomes.Industrious was honored to be named one of America’s 500 fastest-growing companies in 2020 by Inc. Magazine and recognized among Forbes’ Best Startup Employers.Discover more about us at www.industriousoffice.com/careers.Role Overview:As the General Manager for our Chicago market, you will oversee the daily operations across 10 locations, managing a dedicated team of over 20 hospitality and operations professionals. You will be pivotal in setting the strategic direction of the market, ensuring excellence in customer experience, sales, and operational efficiency.

About DashMart and DoorDash DashMart, part of DoorDash, operates local fulfillment centers focused on delivering groceries, household essentials, and prepared foods directly to customers in Chicago and beyond. With several locations running 24/7, the team emphasizes speed, reliability, and quality, working together to meet customer needs at any hour. Role Overview: District Manager – Chicago This District Manager role oversees multiple DashMart facilities in the Chicago area. The position calls for an experienced operations leader who can drive performance, support teams, and ensure each site delivers on DoorDash’s service standards. What You Will Do Team Leadership: Build, coach, and retain a strong team, including Site Managers, Assistant Site Managers, Shift Leads, and Operations Associates. Set the tone for a positive and productive workplace culture. Operational Oversight: Manage daily operations across a portfolio of high-volume DashMart locations. Monitor performance metrics, identify growth opportunities, and implement strategies to achieve business goals. Ensure all processes are efficient and safe. Process Improvement: Work with cross-functional partners to roll out initiatives that improve operational efficiency and enhance the employee experience. Support market expansion by preparing sites to meet rising demand and maintain best practices. Change Management: Lead the adoption of new practices and foster a positive culture at each site. Gather feedback from team members to help shape broader organizational decisions. Customer Satisfaction: Partner with central teams to ensure every site consistently meets or exceeds customer expectations.

As an Event Security Officer at The Chicago Theatre, you will play a vital role in ensuring an enjoyable experience for all guests. Your responsibilities will encompass greeting attendees, conducting bag checks, and assisting guests who set off the magnetometers. It is essential to maintain a safe environment by addressing emergency or medical situations and responding to inquiries related to the event or venue. This position requires flexibility, as you may be scheduled for early mornings, day and evening shifts, weekends, holidays, and consecutive events. You may also be tasked with monitoring outdoor areas during adverse weather conditions. This role involves standing and moving throughout the venue during your shift.

Are you prepared to drive meaningful change?West Monroe is on the lookout for an experienced Senior Manager to become a vital part of our Operations Excellence team within the Enterprise Strategy & Execution (ES&E) domain.The ideal candidate will possess a wealth of knowledge in guiding clients through extensive transformation initiatives, ensuring that the value derived from these changes is maximized. This role involves establishing a centralized transformation office with distinct functions aimed at enhancing delivery orchestration, change management, enterprise architecture, vendor management, and value realization.Our ES&E consultants are dedicated to delivering holistic solutions that revamp operations through strategic sourcing, effective transformation management, and the optimization of people, processes, and technology. Candidates should also have the capability to develop and/or refine support methodologies and tools, integrating them with various consulting solutions (such as technology and industry practices).Your Responsibilities:Conduct assessments of transformation readiness, provide insights on the current and ideal states of existing transformation offices, and establish transformation offices to implement and sustain change.Act as a delivery leader on projects of moderate to high complexity and scale, communicating directly with client sponsors and demonstrating exceptional engagement management, client relationship, client satisfaction, risk management, and team leadership skills.Oversee engagement scope, budget, deliverables, profitability, work management and reporting, change management, vendor management, and team development.Collaborate with discipline leadership to shape the firm's direction and strategy in your functional area.Partner with industry practice leaders to create tailored go-to-market strategies.Stay updated on relevant technologies, develop methodologies, and ensure quality assurance and toolsets utilized within the practice remain top-notch.Position yourself as a key resource for business development opportunities by collaborating with other West Monroe practices to cross-sell capabilities to our clients, initiating multiple projects, leading complex pursuits, and identifying competitive threats or market trends.

Role overview SpotHero is hiring an IT Manager to lead internal technology operations at the Chicago office. This role blends technical expertise with team leadership. The IT Manager will oversee a small group, manage systems administration, and guide strategic projects that keep SpotHero’s daily work running smoothly. What you will do Supervise internal IT systems and infrastructure to maintain reliable performance for all staff. Deliver direct technical support and handle systems administration tasks as needed. Lead and support a small IT team, balancing immediate support needs with long-term planning. Work closely with engineering, security, and business teams to ensure technology solutions meet company goals. Spot opportunities to improve processes and tools that help teams operate more effectively. Requirements Strong background in IT operations and infrastructure management. Experience leading or mentoring technical teams. Comfort working as a player-coach: hands-on with technology while guiding others. Clear communication skills and a collaborative style across departments. Ability to adapt and solve problems in changing situations. Location This position is based in Chicago, Illinois, United States.

Why Join DH Pace?The DH Pace Company is a renowned family-owned business, proudly celebrating over 100 years of excellence in the industry. With annual sales exceeding $1 billion and over 60 locations nationwide, we specialize in the distribution, installation, maintenance, and repair of a diverse array of commercial, industrial, and residential door systems, docking solutions, and security products.As an Operations Manager, you will play a vital role in enhancing our operational efficiency. If your background includes titles like Branch Sales Manager or Project Operations Manager, and you possess a passion for leadership in the service sector, we encourage you to apply for this hands-on role at our Glendale Heights, IL office.Utilize your management expertise to evaluate our current operations and, when necessary, suggest and implement procedural enhancements. Your focus will be on fostering teamwork, increasing profitability, and ensuring exceptional customer service. You will oversee ongoing customer projects, driving growth in service revenue for our commercial door systems, including automatic and manual entry doors.If you are dedicated to customer service, enjoy building strong relationships, and are eager to implement operational changes that positively affect the bottom line, this Operations Manager position could be your next career move.

Gopuff is seeking dynamic Operations Associates (OAs) to join our dedicated operations team in Chicago. Reporting directly to a Site Leader, OAs are vital to our mission, embodying determination, positivity, and a passion for overcoming challenges. Your responsibilities will encompass a wide array of operational tasks, including selecting and packing items, receiving products, and collaborating with our partner drivers.At Gopuff, we are committed to delivering everyday essentials to our customers—day or night, rain or shine. We are building a team of innovative thinkers and risk-takers eager to transform the retail landscape at lightning speed. If you love snacks, you’ll fit right in!

Senior Lifestyle is seeking a full-time Business Office Manager based in Chicago. This role centers on managing the day-to-day administrative functions that keep the office running efficiently. The Business Office Manager collaborates with multiple teams to support organized processes and smooth communication. Main responsibilities Oversee daily office administration and support activities Coordinate with various departments to foster effective communication and teamwork Help maintain steady and efficient operations across the organization Play a part in creating a positive environment for residents and staff Collaboration and impact This position works closely with different teams to ensure workflows remain organized and responsive. The Business Office Manager helps create a welcoming and supportive atmosphere for everyone in the community.

Gopuff is actively seeking motivated Operations Associates (OAs) to become integral members of our operations team. Reporting directly to a Site Leader, OAs are vital to our mission, showcasing drive, perseverance, positivity, and a passion for overcoming challenges. You will engage in a diverse range of operational tasks, including picking, packing, and receiving products within our facility and any associated kitchen areas (if applicable), while collaborating with our partner drivers.At Gopuff, we are committed to delivering everyday essentials to our customers—day or night, in any weather. We are building a dynamic team of innovators, visionaries, and risk-takers eager to revolutionize the retail landscape at an unprecedented pace. And if you have a fondness for snacks, you’ll fit right in!

Join Gopuff as an Operations Associate and be a vital part of our dynamic operations team. Reporting directly to a Site Leader, you will embody the spirit of determination, positivity, and enthusiasm towards challenges that drive our mission forward. Your role encompasses diverse operational duties such as picking and packing orders, receiving products in our facility and kitchen (when applicable), and collaborating with our partner drivers.At Gopuff, we are committed to delivering everyday essentials to our customers, day and night, regardless of the weather conditions. We are building a team of innovative thinkers and risk-takers eager to revolutionize the retail landscape. An appreciation for snacks is a plus!

Join Gopuff as an Operations Associate and be a key player in transforming the future of retail. Reporting directly to a Site Leader, you will bring your determination, positivity, and enthusiasm to tackle various operational tasks. Your responsibilities will include efficiently picking and packing orders, receiving and organizing products, and collaborating with our partner drivers. At Gopuff, we deliver everyday essentials to our customers, day or night, rain or shine. We're looking for innovative thinkers and passionate individuals who enjoy snacks and are ready to help us redefine the retail landscape.Key Responsibilities:- Efficiently pick and pack items for customer dispatch- Receive product shipments, verify inventory, and resolve discrepancies- Organize inventory and manage re-shelving of canceled orders- Maintain cleanliness and organization of the sales floor and facility- Adhere to FIFO practices to manage waste and spoilage- Communicate with customers regarding substitutions or out-of-stock items- Safely handle and move products using equipment such as carts and pallet jacks- Occasionally work in freezer locations during shifts- Prepare quality beverages and food items while following recipes and presentation standards- Ensure accuracy of all food and beverage deliveries- Follow health, safety, and sanitation guidelines for all products- Organize kitchen facilities to ensure efficiency and minimize waste- Prepare and stage orders for delivery.

Position Overview:As the Front Office Manager reporting directly to the Director of Front Office, you will play a pivotal role in overseeing the Rooms department. Your leadership will ensure that our service standards are met with professionalism, warmth, and a commitment to guest satisfaction.Oversee all operations within the Rooms department, maintaining high service standards and a friendly environment.Lead by example to create a collaborative and compassionate workplace culture.Address and resolve guest concerns promptly, ensuring a memorable experience by effectively communicating with the relevant departments.Drive revenue growth for rooms through upselling, promoting loyalty programs, and supporting Revenue Management initiatives.Manage hotel operations during overnight shifts, focusing on front office tasks, night audits, and maintaining safety and security protocols.Ensure accurate reporting of daily operations in compliance with auditing standards.

Operations SpecialistLocation: Lisle, IL (Onsite Only)Compensation: $65,000 – $75,000 annually (DOE) + BenefitsAbout UsFounded in 1986, Cargomatic has established itself as a premier provider of transportation services, specializing in the Full Container Drayage market. Our vast experience allows us to facilitate seamless container transport across the United States, collaborating closely with shippers, steamship lines, NVOCCs, and freight forwarders to guarantee timely and precise deliveries.The RoleWe are looking for an enthusiastic Operations Specialist to join our Lisle, IL office. This position will report directly to the Assistant Operations Managers and will play a crucial role in coordinating and dispatching ocean container shipments nationwide. Please note that this is a 100% in-office position with no remote or hybrid options available.ResponsibilitiesAssist Assistant Operations Managers with daily operational tasks.Dispatch import and export ocean containers throughout the U.S.Engage in daily communication with customers and carriers to ensure service excellence.Manage shipment data entry, rail billing, and ensure rating accuracy.Handle high volumes of emails and phone calls professionally and promptly.Support the achievement of KPIs and metrics for the operations team.QualificationsMinimum of 2 years of experience in the transportation, logistics, or drayage industry.Excellent interpersonal and communication skills, both written and verbal.Strong multitasking capabilities and adept at prioritizing tasks in a fast-paced environment.Proficiency in Microsoft Excel, Word, and Outlook; experience with CargoWise is a plus.Detail-oriented, eager to learn, and motivated to achieve success.Compensation & BenefitsBase salary: $65,000 – $75,000 annually, based on experience.Benefits package: Comprehensive health, dental, and vision insurance; company-paid life insurance; and a 401(k) plan with employer matching.Generous paid time off, holidays, and ongoing professional development opportunities.

Gopuff is actively seeking motivated Operations Associates (OAs) to enhance our operations team. Reporting directly to a Site Leader, OAs are integral to our mission, embodying qualities such as determination, positivity, and a passion for tackling challenges. Your responsibilities will encompass a wide range of operations tasks, including picking and packing products, receiving inventory, and collaborating with our partner drivers.At Gopuff, we strive to deliver everyday essentials to our customers—day or night, rain or shine. We are building a dynamic team of innovators and risk-takers dedicated to revolutionizing the retail experience at an unprecedented pace. And yes, a love for snacks is a plus!