About the job
What You’ll Do:
The Accounts Payable Lead will oversee the daily operations of our Accounts Payable department within a fast-paced, centralized setting. This pivotal role guarantees the prompt and precise processing of vendor payments while fostering robust vendor relationships and supporting internal stakeholders. Additionally, you will assist in audits, manage compliance documentation, and contribute to ongoing process enhancements. This is a hybrid position, requiring you to be in the office three days a week and allowing for remote work two days a week.
Your Key Responsibilities Include:
- Conducting monthly reconciliations of uncashed checks, performing in-depth research and resolving discrepancies.
- Verifying payment statuses through banking websites and accounting systems.
- Responding to internal and external payment inquiries and providing solutions.
- Managing the complete lien waiver process for CCS and CMP entities, ensuring compliance and timely submissions.
- Reviewing all check requests for accuracy and completeness before assigning them to the appropriate AP Coordinator; confirming distribution of check copies prior to request closure.
- Generating and distributing various weekly Accounts Payable reports from Nexus to the AP Director, Land team, and Corporate Controller.
- Compiling and sharing a weekly “On-Hold Suppliers” report for CCS and CMP, ensuring timely communication with all relevant divisions and regions.
- Preparing weekly cash requirements for Hyphen system check runs to ensure accurate and timely payments.
- Responding to and completing audit requests for CCS and CMP, ensuring all documentation is accurate and submitted within deadlines.
- Providing training and support to team members as needed, contributing to overall process improvement and efficiency.
- Performing other duties as needed or assigned.
What You Have:
- Demonstrated experience in accounts payable, preferably in a high-volume environment.
- Strong grasp of accounting principles and best practices in AP.
- Exceptional communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Proficiency in various accounting software programs including Paymode, Constellation NewStar, Hyphen, and Microsoft Office.
- Ability to prioritize and manage multiple responsibilities efficiently.
- Experience with lien waivers and vendor compliance documentation is advantageous.
- Intermediate knowledge of Microsoft Excel is preferred.
