Remote Administrative Assistant - E-commerce Support

🌐 Join Our Team as an Online Administrative Assistant! (Remote – Colombia & Guatemala) We are looking for a motivated and meticulous Online Administrative Assistant to enhance our expanding e-commerce operations. If you excel in dynamic environments, have a passion for organizing processes, and possess a strong background in online retail workflows, this is…

Are you a highly organized, dependable, and client-focused professional seeking a rewarding long-term remote role? Solvo Global is excited to invite applications for the position of Remote Administrative Assistant. This role is pivotal in supporting a client-centric organization while upholding exceptional communication standards. Role Overview The Administrative Assistant serves as the primary support contact, acting as a liaison between the owner and incoming communications. This vital position helps maintain the company’s esteemed reputation for responsiveness, professionalism, and trust while working remotely. Core Responsibilities• Act as the first point of contact by managing forwarded calls and addressing basic inquiries with professionalism.• Learn and accurately complete the company’s intake form for all new clients.• Ensure timely follow-up and communication with prospective clients, making certain that every inquiry is acknowledged and addressed.• Understand and actively advocate for the company’s core values and internal processes.• Maintain professionalism, confidentiality, and responsiveness in a remote working environment.• Serve as the eyes and ears of the organization in the owner’s absence, fostering consistent daily communication to ensure alignment and effective follow-up. Systems & Tools• Efficiently manage scheduling and coordination using Google Calendar.• Support the maintenance and updating of the company CRM once trained.• Utilize phone, email, and digital communication platforms effectively.• Exhibit strong computer skills and adaptability to new systems. Ideal Candidate Profile• Bilingual – Advanced conversational English (C1 or B2+ required).• 1–2 years of experience in administrative, customer support, or assistant roles.• Highly responsive, reliable, and detail-oriented.• Excellent communication and interpersonal skills.• Compassionate, client-centered mindset.• Discreet and trustworthy when handling confidential information.• Self-motivated and comfortable working independently.

Join our team as a Klaviyo Specialist & Shopify Administrator, where you will play a crucial role in driving our email marketing campaigns and optimizing our e-commerce operations. This full-time, remote position requires alignment with U.S. business hours (Pacific Time Zone). You will be tasked with developing sophisticated email marketing flows, analyzing campaign performance, and ensuring brand consistency across all platforms. Your expertise will also extend to managing the backend of our Shopify store, optimizing product listings, and integrating TikTok Shop functionalities to broaden our sales channels.As a strategic thinker, your proactive recommendations will drive growth and enhance our online sales performance. We seek a detail-oriented individual who excels in a flexible work environment and is committed to our long-term vision.

About World Business Lenders (www.wbl.comWorld Business Lenders (WBL) is a leading provider of short-term, real estate collateralized commercial loans tailored to small and medium-sized businesses across the United States that often face challenges in accessing traditional funding. We specialize in managing loan portfolios, particularly non-performing loan pools and Real Estate Owned (REO) properties, ensuring our clients receive the support they need to thrive.As a U.S.-based company, WBL is proud to support a fully remote workforce, allowing you to work from anywhere.This is a Contract/Consultancy position, offering you the flexibility of remote work.Your regular working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, with potential for additional hours based on business needs.Fluency in spoken and written English is a must for this position.Please submit your resumes in English.Role Overview:In this pivotal role, you will deliver extensive personal and administrative support to a member of WBL's C-suite team. Your duties will encompass managing household operations across various properties, overseeing personal logistics, handling financial tasks, coordinating schedules, arranging travel, and undertaking numerous ad hoc projects as required. Exceptional communication skills, meticulous attention to detail, and sound judgment are critical as you collaborate closely with both internal and external stakeholders, ensuring seamless management of personal and professional responsibilities for the executive.Key Responsibilities:Organize and maintain the executive's calendar, scheduling meetings across multiple time zones.Screen and prioritize communications for the C-Suite executives.Coordinate travel arrangements and logistics for domestic and international trips.Prepare documents, presentations, and brief materials in advance of meetings.Document key discussions and ensure timely follow-up on action items.Anticipate and address the needs of the executives, proactively resolving scheduling conflicts.Assist in organizing off-site meetings, company-wide events, and executive leadership sessions.Prepare business cases, dashboards, and strategic updates for leadership reviews and board materials.Support personal tasks while maintaining a high level of trust and confidentiality.Identify operational bottlenecks and escalate issues with proposed solutions.Manage complex travel arrangements, including vehicle services and, occasionally, flights and accommodations.

Join our dynamic team at Distro as a Bilingual Licensed Insurance Virtual Assistant, where your expertise will drive our Commercial Lines operations forward. We are looking for an adept professional fluent in both English and Spanish, who possesses a robust understanding of U.S. commercial insurance processes. This position is perfect for an experienced insurance specialist who thrives in a fast-paced environment and can independently manage the full policy lifecycle with ease.Key Responsibilities:- Oversee policies from initial quote to binding, endorsement, and renewal.- Accurately process endorsements, cancellations, and policy updates.- Conduct renewals and remarketing strategies to ensure competitive coverage and pricing.- Maintain meticulous records within our agency management system (AMS).- Communicate effectively with clients via phone, email, and messaging platforms.- Clearly articulate coverage options, policy terms, and premiums to clients.- Assist clients with inquiries and policy modifications.- Perform multi-carrier quoting and coverage analysis.- Collaborate directly with carriers to bind, amend, and renew policies.- Efficiently navigate carrier portals and underwriting requirements.Experience Requirements:- Demonstrated experience with independent insurance brokerages.- In-depth knowledge of U.S. insurance markets and carriers.- Proven track record of supporting B2B clients or high-level commercial accounts.- Active U.S. Property & Casualty Insurance License.- 2–5 years of experience in Commercial Lines insurance support.- Strong grasp of policy lifecycle management.- Experience with Applied Epic or similar insurance agency management systems.

Sika AG is seeking a Finance and Administration Manager to join the team in Guatemala City. This role leads both financial operations and administrative processes, aiming to maintain strong financial health and ensure compliance with local requirements. Key responsibilities Oversee daily financial activities, including accurate reporting and recordkeeping Monitor and enforce compliance with Guatemalan financial regulations Contribute to and help implement strategic initiatives that support company growth Supervise administrative functions to keep business operations efficient Location This position is based in Guatemala City.

Role Overview Universidad del Valle de Guatemala seeks an Admissions Administrative Specialist in Guatemala City. This position supports the admissions process and helps create a positive experience for prospective students. Main Responsibilities Manage and respond to inquiries from prospective students Process student applications accurately and efficiently Support the admissions team to ensure a smooth workflow What Matters Here Strong attention to detail Solid organizational skills Commitment to delivering quality service in education

Universidad del Valle de Guatemala seeks a Virtual Tutor specializing in Business Administration. This role is based in Guatemala City and centers on helping students succeed through online support. Key responsibilities Lead online tutoring sessions covering business administration topics Support students with coursework and assignments Foster a positive, productive learning environment Impact of the role This position plays a part in strengthening students' academic skills and preparing them for future leadership in business. The guidance provided in this role directly shapes students' educational journeys.

We are actively seeking a skilled Technical Support Engineer for L1 and L2 levels to join our dynamic team in Guatemala City. This role is crucial for ensuring seamless support for our users, serving as the primary point of contact for office executives and clients on-site.Key Responsibilities:Provide comprehensive technical support services to users, acting as the single point of contact.Collaborate effectively with the customer service desk, UXCC teams, and Infra/Applications teams.Coordinate with external service providers to maintain the functionality of EUC devices and software, including drivers, applications, and operating systems.Manage troubleshooting for basic LAN, WAN, and WLAN issues.Oversee Level 1 cabling and voice/data services.Conduct routine inspections of server rooms and common service areas such as meeting rooms and conference facilities.Handle lifecycle replacements and PC imaging tasks.Coordinate with the client's PCaaS partner.Manage asset tracking, reconciliation, and disposal coordination.Prepare facilities for meetings and events.Provide on-site support during off-site events, including equipment setup, WAN/LAN access, and end-user support during events.Facilitate user onboarding and offboarding processes.Support project coordination and implementation as needed.Generate monthly and weekly reports for IT service management and governance.Schedule technical support at client locations in response to escalated incidents or service requests.

Join our dynamic team at Universidad del Valle de Guatemala as an Application Support Technician, where you will play a crucial role in ensuring the seamless operation of our technological applications. Your expertise will support faculty, staff, and students in navigating our digital platforms effectively.As a pivotal member of our Vicerrectoría de Talento y Transformación Digital, you will engage in troubleshooting, providing user guidance, and enhancing application performance. Your contributions will directly impact our community's ability to leverage technology for educational excellence.

Join our National Retail Solutions Tech Support Team as a Customer Support Representative, where you will be the first point of contact for our clients. Your role will involve taking inbound calls to resolve technical issues related to software and hardware for NRS services and devices. You will assist retailers, distributors, store owners, and merchants in overcoming technical challenges with their systems and equipment. Your expertise will ensure seamless operation and customer satisfaction.

We are seeking a dedicated professional to provide specialized functional support for users of the Sales & Services (CRM) platform. You will be responsible for resolving issues at the first point of contact and ensuring the system operates correctly, is adopted effectively, and is continually improved.The selected candidate will actively participate in functional testing of ongoing mini-projects (such as direct transitions, admin user setups, enhancements to the regular admission form, and more), ensuring the validation and proper functioning of new implementations.The service will be executed with an agile, collaborative, and results-oriented approach:1. **Agile Focus (Agile Light)**Execution of activities in short service cycles (weekly or bi-weekly sprints).Partial and verifiable deliverables.Brief coordination and prioritization meetings.2. **Collaborative Management**Constant coordination with end users and the technical team (DiTic).Utilization of collaborative tools (Microsoft Teams or others).Regular reporting of progress and incidents.3. **Results Orientation**Alignment of activities with defined deliverables.Enhancement of user experience and efficiency of the system.Measurement of the impact of executed actions.4. **Documentation and Traceability**Formal logging of incidents and requirements.Documentation of tests, workflows, and training sessions.Structured follow-up on version releases.

Are you a certified secretary or have you worked as an Executive Assistant? Age and experience level are not barriers to applying.Upload your CV to our database, and soon we will present you with the perfect opportunity!

Universidad del Valle de Guatemala is hiring a Financial Budgeting and Evaluation Assistant based in Guatemala City. This position supports the university’s financial planning and evaluation activities, with a focus on accurate budget management and clear financial reporting. Role overview This role involves working closely with multiple departments to coordinate and streamline financial operations. Attention to detail and a proactive approach are important for success in this position. What you will do Assist with preparing and monitoring budgets Support financial evaluation processes Help ensure accuracy in financial reports Collaborate with teams across the institution to improve financial workflows Requirements Strong analytical skills Ability to work well with colleagues from different departments Attention to detail and a proactive mindset

Join our team at Universidad del Valle de Guatemala as a Payroll Assistant and Employee Relations Specialist. In this role, you will be responsible for supporting payroll processing and providing exceptional assistance to our staff. Your attention to detail and interpersonal skills will be crucial in ensuring a smooth payroll operation and maintaining positive employee relations.

Objective:Provide support in the development of architectural designs, preparation of technical specifications, and construction models. Collaborate in the coordination and monitoring of infrastructure projects, ensuring compliance with the technical and regulatory guidelines of Universidad del Valle de Guatemala across all its campuses and properties.Main Activities:Support in architectural and technical design:Collaborate in creating architectural and technical design proposals according to the functional and regulatory requirements of the institution.Preparation and management of plans:Assist in the preparation, updating, and organization of architectural and construction plans for infrastructure projects.Project presentation and communication:Prepare graphic and technical materials for project presentations and support decision-making processes.Coordination and stakeholder engagement:Coordinate and participate in collaborative workspaces with various stakeholders involved in the projects.Supervision of construction processes:Support in monitoring works and construction projects to ensure compliance with approved designs and institutional standards.

Join our dynamic team at Bluelight Consulting as a Fullstack Engineer, specializing in Python and React. This fully remote position is open to candidates located in Latin America and offers an exciting opportunity to work on innovative projects that make a difference.Your role will involve collaborating with cross-functional teams to design, develop, and maintain scalable applications. You'll leverage your expertise in both frontend and backend technologies to deliver high-quality software solutions.

About Bluelight Consulting Bluelight Consulting builds technology solutions for clients across the United States and Central/South America. The company focuses on delivering high-quality software and aims to create a workplace where team members can grow and succeed. As the team grows, Bluelight values a culture where everyone’s input matters and collaboration drives results. Role Overview: Outbound Sales Development Representative (Remote, Latin America) This position is based in Guatemala City, Guatemala, and offers a remote work setup. The role suits someone who enjoys working in a growing team and welcomes the challenge of making an impact. The Outbound Sales Development Representative will contribute to projects that help shape the company’s presence in the market. What You Will Do Engage with potential clients to introduce Bluelight Consulting’s services. Support the team in building relationships and identifying new opportunities. Work alongside colleagues on projects that require initiative and collaboration. Contribute ideas and feedback in a setting where every voice is heard. What We Offer A collaborative and supportive environment focused on professional growth. Opportunities for continuous learning and personal development. The chance to work on meaningful projects with a diverse team. Who We’re Looking For Someone who values teamwork and brings a strong work ethic. Comfortable in a setting where priorities can shift and new challenges arise. Interest in software development and the consulting industry. Ready to contribute to a growing company and take on new responsibilities.

About Bluelight Consulting Bluelight Consulting is a software consultancy with teams across the United States and Central and South America. The company focuses on building technologies that aim to improve users’ lives while maintaining a strong commitment to quality and customer satisfaction. Team members work in a collaborative environment that encourages growth and learning. Role Overview: Outbound Sales Development Representative (Remote, Latin America) This remote position is based in Guatemala City, Guatemala, and is part of Bluelight's growing team. The role suits someone who thrives in a changing environment and enjoys contributing to projects that have a real impact. Every team member’s input is valued, and there are opportunities to work on applications that stand out in the market. What Makes This Role Stand Out Chance to join a team that values collaboration and continuous improvement Opportunities for professional development and personal growth Work on meaningful projects with real-world impact Supportive workplace that recognizes each person’s contributions Who Should Apply This role is ideal for someone interested in software development and sales, who wants to be part of a consultancy that supports learning and career advancement. Bluelight encourages applications from those eager to grow with the company and help shape its future.

Are you a talented React Native Developer looking for an exciting opportunity to work remotely? Bluelight Consulting is seeking a skilled professional to enhance our mobile application development efforts.As a React Native Developer, you will collaborate with our team to build high-quality, user-friendly mobile applications. Your expertise will play a crucial role in delivering innovative solutions that meet our clients' needs.