Administrative Assistant / Receptionist

About the Role Grupo Mariposa is hiring an Administrative Assistant / Receptionist in Guatemala. This position serves as the first point of contact for visitors and clients, helping manage the front desk and supporting daily office operations. Strong organizational skills and a professional attitude are essential to keep activities running smoothly.

Are you a highly organized, dependable, and client-focused professional seeking a rewarding long-term remote role? Solvo Global is excited to invite applications for the position of Remote Administrative Assistant. This role is pivotal in supporting a client-centric organization while upholding exceptional communication standards. Role Overview The Administrative Assistant serves as the primary support contact, acting as a liaison between the owner and incoming communications. This vital position helps maintain the company’s esteemed reputation for responsiveness, professionalism, and trust while working remotely. Core Responsibilities• Act as the first point of contact by managing forwarded calls and addressing basic inquiries with professionalism.• Learn and accurately complete the company’s intake form for all new clients.• Ensure timely follow-up and communication with prospective clients, making certain that every inquiry is acknowledged and addressed.• Understand and actively advocate for the company’s core values and internal processes.• Maintain professionalism, confidentiality, and responsiveness in a remote working environment.• Serve as the eyes and ears of the organization in the owner’s absence, fostering consistent daily communication to ensure alignment and effective follow-up. Systems & Tools• Efficiently manage scheduling and coordination using Google Calendar.• Support the maintenance and updating of the company CRM once trained.• Utilize phone, email, and digital communication platforms effectively.• Exhibit strong computer skills and adaptability to new systems. Ideal Candidate Profile• Bilingual – Advanced conversational English (C1 or B2+ required).• 1–2 years of experience in administrative, customer support, or assistant roles.• Highly responsive, reliable, and detail-oriented.• Excellent communication and interpersonal skills.• Compassionate, client-centered mindset.• Discreet and trustworthy when handling confidential information.• Self-motivated and comfortable working independently.

Join Our Team as an Online Administrative Assistant! (Remote – Colombia & Guatemala) We are looking for a motivated and meticulous Online Administrative Assistant to enhance our expanding e-commerce operations. If you excel in dynamic environments, have a passion for organizing processes, and possess a strong background in online retail workflows, this is the perfect opportunity for you! In this role, you will manage daily order processing, maintain product listings, communicate with customers, and perform light bookkeeping to ensure our online store operates seamlessly. Key Responsibilities:- Review and process online orders, including cancellations and fraud checks.- Coordinate return and exchange requests.- Upload orders to ShippingEasy and oversee expedited fulfillment.- Provide customer support via email and phone regarding orders, returns, and shipping concerns.- Maintain and update product listings across various platforms.- Assist with basic bookkeeping tasks, such as invoicing and credit memo processing.

Sika AG is seeking a Finance and Administration Manager to join the team in Guatemala City. This role leads both financial operations and administrative processes, aiming to maintain strong financial health and ensure compliance with local requirements. Key responsibilities Oversee daily financial activities, including accurate reporting and recordkeeping Monitor and enforce compliance with Guatemalan financial regulations Contribute to and help implement strategic initiatives that support company growth Supervise administrative functions to keep business operations efficient Location This position is based in Guatemala City.

Latin Top Jobs Group is a regional leader with over 30 years of experience in human talent services and business management, dedicated to ensuring the success of companies and professionals.We pride ourselves on delivering the highest quality service, providing personalized attention to each of our clients. We treat every project as if it were our own, because the success of our clients is also our success.Position Objective:To efficiently implement the due process for bonds, ensuring compliance with necessary controls to minimize company risk through thorough client and bond analysis.Requirements:• Bachelor's degree in Business Administration or related fields.• Minimum of 2 years of experience in similar positions within the bonds or finance sector.• Knowledge of current laws, documentation identification, and financial analysis.Responsibilities:• Provide timely support to clients and bond intermediaries via email, phone, or in-person while implementing necessary processes and controls.• Request necessary documentation from clients for their financial and bond files.• Generate invoices within the system.• Request financial limits from the risk department and, if applicable, approvals.• Collect bond payments and apply them accordingly.• Ensure comprehensive and correct guarantees are obtained as per approval.• Maintain an organized and inventoried storage of bonds in a safe.• Classify bonds in the safe by status, ensuring proper segregation of active and expired bonds.• Digitally manage client files, bonds, and promissory notes.• Regularly manage expired bonds.• Implement periodic inventory audits of guarantees.• Develop processes for guarantee safekeeping, coverage limits, and counter bonds.• Create checklists for each bond.• Conduct risk analysis.• Present quotes to clients/intermediaries.

Role Overview Universidad del Valle de Guatemala seeks an Admissions Administrative Specialist in Guatemala City. This position supports the admissions process and helps create a positive experience for prospective students. Main Responsibilities Manage and respond to inquiries from prospective students Process student applications accurately and efficiently Support the admissions team to ensure a smooth workflow What Matters Here Strong attention to detail Solid organizational skills Commitment to delivering quality service in education

Latin Top Jobs Group is a renowned company with a strong regional presence, boasting over 30 years of expertise in human talent services and business management. Our mission is to drive the success of companies and professionals alike.We are dedicated to providing exceptional service, adhering to the highest quality standards while offering personalized attention to each of our clients. Every project is treated as our own, as we understand that our clients' success translates to our own.

About World Business Lenders (www.wbl.comWorld Business Lenders (WBL) is a leading provider of short-term, real estate collateralized commercial loans tailored to small and medium-sized businesses across the United States that often face challenges in accessing traditional funding. We specialize in managing loan portfolios, particularly non-performing loan pools and Real Estate Owned (REO) properties, ensuring our clients receive the support they need to thrive.As a U.S.-based company, WBL is proud to support a fully remote workforce, allowing you to work from anywhere.This is a Contract/Consultancy position, offering you the flexibility of remote work.Your regular working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, with potential for additional hours based on business needs.Fluency in spoken and written English is a must for this position.Please submit your resumes in English.Role Overview:In this pivotal role, you will deliver extensive personal and administrative support to a member of WBL's C-suite team. Your duties will encompass managing household operations across various properties, overseeing personal logistics, handling financial tasks, coordinating schedules, arranging travel, and undertaking numerous ad hoc projects as required. Exceptional communication skills, meticulous attention to detail, and sound judgment are critical as you collaborate closely with both internal and external stakeholders, ensuring seamless management of personal and professional responsibilities for the executive.Key Responsibilities:Organize and maintain the executive's calendar, scheduling meetings across multiple time zones.Screen and prioritize communications for the C-Suite executives.Coordinate travel arrangements and logistics for domestic and international trips.Prepare documents, presentations, and brief materials in advance of meetings.Document key discussions and ensure timely follow-up on action items.Anticipate and address the needs of the executives, proactively resolving scheduling conflicts.Assist in organizing off-site meetings, company-wide events, and executive leadership sessions.Prepare business cases, dashboards, and strategic updates for leadership reviews and board materials.Support personal tasks while maintaining a high level of trust and confidentiality.Identify operational bottlenecks and escalate issues with proposed solutions.Manage complex travel arrangements, including vehicle services and, occasionally, flights and accommodations.

Universidad del Valle de Guatemala seeks a Virtual Tutor specializing in Business Administration. This role is based in Guatemala City and centers on helping students succeed through online support. Key responsibilities Lead online tutoring sessions covering business administration topics Support students with coursework and assignments Foster a positive, productive learning environment Impact of the role This position plays a part in strengthening students' academic skills and preparing them for future leadership in business. The guidance provided in this role directly shapes students' educational journeys.

We are seeking a highly skilled and motivated Administrative Chief of Market Resources to join our dynamic team at Grupo Mariposa. This pivotal role is focused on overseeing and optimizing the management of resources across our coastal and western regions. The ideal candidate will be responsible for strategic planning, resource allocation, and ensuring operational excellence within our market operations.

Join our team as a Klaviyo Specialist & Shopify Administrator, where you will play a crucial role in driving our email marketing campaigns and optimizing our e-commerce operations. This full-time, remote position requires alignment with U.S. business hours (Pacific Time Zone). You will be tasked with developing sophisticated email marketing flows, analyzing campaign performance, and ensuring brand consistency across all platforms. Your expertise will also extend to managing the backend of our Shopify store, optimizing product listings, and integrating TikTok Shop functionalities to broaden our sales channels.As a strategic thinker, your proactive recommendations will drive growth and enhance our online sales performance. We seek a detail-oriented individual who excels in a flexible work environment and is committed to our long-term vision.

Please submit your updated resume in English.As a Bookkeeping Assistant at berryvirtual, you will be an essential contributor to maintaining the financial integrity and stability of our diverse client base. The ideal candidate will possess a solid background in bookkeeping, exceptional organizational abilities, and the capability to excel in a virtual workspace.Key Responsibilities:Accounts Payable / Receivables: Oversee and manage accounts payable and receivable transactions, ensuring accurate and timely recording of financial activities. Reconcile vendor statements and address discrepancies promptly.Billing: Create and send invoices to clients, ensuring accuracy in billing and resolving any issues that may arise. Work closely with internal teams to gather necessary billing details.Bank Reconciliations / Collections: Conduct regular bank reconciliations to verify the accuracy of financial records, and follow up on outstanding receivables to facilitate timely collections.Payroll Processing: Manage the complete payroll process, including data entry, validation, and paycheck distribution. Stay informed about payroll regulations and compliance requirements.Invoicing: Prepare and submit invoices to clients promptly, collaborating with project managers and team leaders to collect relevant invoicing data.

Join FreedUp as a proactive and detail-oriented Executive Operations Assistant to provide essential support to the Founder and CEO of a rapidly expanding organization dedicated to creating innovative systems. This role is perfect for individuals with exceptional written communication skills who can adeptly manage a high volume of emails, represent the Executive professionally in written correspondence, and establish operational structure around their inbox, calendar, and meetings.As the Executive Assistant, you will play a pivotal role in ensuring seamless daily operations by managing communications, coordinating meetings, and eventually assisting with content and production workflows. The position requires strong judgment, responsiveness, and the ability to anticipate the founder’s communication style when engaging with external stakeholders.This is a full-time, remote position that demands outstanding written communication, organizational prowess, and a high degree of accountability.

Grupo Mariposa seeks a Warehouse Assistant to join the team in Jutiapa. This role supports the daily flow of goods and helps maintain an orderly, safe environment in the warehouse. Key responsibilities Receive, store, and dispatch products as part of routine operations Assist with tracking inventory and updating records Maintain cleanliness and organization throughout the warehouse Follow safety procedures during all tasks Collaborate with colleagues to achieve operational targets Requirements Strong attention to detail Ability to contribute effectively within a team Dependable and open to learning new tasks The position is located in Jutiapa.

Join our dynamic team at SGS as a Commercial Assistant. This is an exciting opportunity for individuals looking to kick-start their career in sales and customer support. As a Commercial Assistant, you will provide essential support to our sales team by managing customer inquiries, assisting with order processing, and ensuring customer satisfaction.

Join our dynamic team at Grupo Mariposa as a Warehouse Assistant in Quetzaltenango! We are looking for a motivated individual to support our warehouse operations. This role involves handling inventory, assisting with shipping and receiving tasks, and ensuring the warehouse is organized and efficient.

Join our dynamic team as an Engineering Assistant at SGS, where you'll play a crucial role in supporting our engineering projects and initiatives. As a vital part of our Laboratory & Testing department, you will assist in various engineering tasks, ensuring quality and precision in our operations. This is an excellent opportunity for new graduates looking to kickstart their career in engineering.

Join FreeUp as a dynamic Executive Assistant, dedicated to empowering our CEO by enhancing organizational structure, minimizing distractions, and streamlining daily operations. This pivotal role is essential for creating clarity and efficiency in a high-paced executive atmosphere, focusing on the implementation of robust systems for email management, scheduling, and task organization.The Executive Assistant will be instrumental in transforming a busy inbox and a calendar filled with meetings into a well-organized, priority-focused workflow. Success in this role necessitates strong judgment, proactive communication, and the ability to bring order to complexity.Beyond traditional administrative duties, you will take ownership of essential operational processes, manage communication systems, coordinate recruiting efforts, and assist in the implementation of tools and standard operating procedures that alleviate cognitive load for our CEO and leadership team.This is a full-time, remote position that demands exceptional written communication skills, meticulous follow-through, comfort with handling sensitive information, and the capability to proactively manage both professional and limited personal tasks.

As a Logistics Transport Assistant, your primary responsibility will be to schedule, monitor, and allocate trips to drivers based on client requests. You will ensure that the appropriate vehicle is assigned according to the type, quantity, and volume of cargo. Your role is crucial in maintaining efficient transportation operations and providing excellent customer service.

Join our dynamic team at Grupo Mariposa as a Warehouse Assistant in Zacapa! In this role, you will play a crucial part in ensuring efficient warehouse operations, including inventory management, order fulfillment, and maintaining a clean and organized workspace.